Outagamie County Pre-Proposal Meeting April 22, 2019 2:00 p.m. CST

Thank you for joining us today! Introductions Reminder of voluntary MRF tour immediately following this meeting

Nicole Schoultz, Procurement Coordinator Primary Contact For all questions: Nicole Schoultz, Procurement Coordinator 920-832-6083 nicole.schoultz@outagamie.org

Background Provide curbside collection of recyclable materials from single-family and multiple-family residential units up to four-plex in most municipalities within Outagamie County RFP and Agreement files location https://www.outagamie.org/Home/Components/RFP/RFP/2497/

Important Dates Due Date and Time Respondent Questions to County Wednesday, April 24, 2019 by 12:00 p.m. CST County Responses to Questions (will be posted online) Wednesday, May 1, 2019 by 4:00 p.m. CST Closing Date and Proposal Submittal Thursday, May 16, 2019 by 2:00 p.m. CST On-Site Interviews Thursday, June 6, 2019 and Friday, June 7, 2019

General Contract Terms Contract Dates Commencing on Wednesday, April 1, 2020 Seven year agreement through March 31, 2027 Extension option One (1), seven (7) year extension with mutually agreed upon terms within market conditions Will be discussed and entered into approximately 18 months before expiration of initial Agreement

Service Area

County Material Recovery Facility All materials must be delivered to County’s MRF at 1419 Holland Road, Little Chute, WI Future MRF updates Respondents expected to always focus on quality Reminder: Voluntary MRF tour immediately following this meeting

Trucks and Equipment Requirements Truck Branding Requirements Collection vehicles to be painted to truck color specification provided by the County within 30 days Two County-provided decals must be displayed on collection vehicles to advertise County's recycling program

Trucks and Equipment Requirements Age of fleet Each collection vehicle is to be no more than seven (7) years old Cart management Each municipality owns and maintains the recycling carts

Reporting Requirements See Agreement, Section 6. for full list of report components Three types of recurring reports Monthly Program Reports Quarterly Program Reports Annual Program Reports Example annual report included in RFP Attachments and Forms, Attachment I Other reports as necessary as documented in Draft Agreement For example: accidents, missed collections, safety performance, litter incidents, etc.

Reporting Requirements – Annual Program Report Components Example

Customer Service Requirements Key criteria for evaluating submitted Proposals Provider shall continually maintain the following: Telephone answering service with a local phone number and a toll-free phone number Email account Local customer service representative Customer service will be provided on all days collection service is occurring or was scheduled to occur: Beginning at 6:30 a.m. CT Ending at 5:30 p.m. CT or 30 minutes past the end of the collection day, whichever is the later time

Submittal Requirements Provide the following: one original unbound Proposal two Proposal bound hard copies and one complete Proposal packet in electronic format on a USB thumb drive Closing Date: Thursday, May 16, 2019 at 2:00 p.m. CST Mark sealed Proposals as “Proposal for Recycling Collection” No faxed or emailed Proposals

Submittal Organization Refer to RFP, section 10.2 Order of submitted Proposal should be as follows: Cover Sheet Proposed Prices Includes Form D Technical Proposal Includes Form E Capabilities and Experience of Company and Personnel References Includes Form B Other Forms A and C

Submittal Requirements - Forms

Submittal Requirements - Forms

Proposal Evaluation Criteria Technical Price Service and contract arrangements most advantageous to County Capabilities and experience Environmental Customer service References Other

Thank you for attending the Pre-Proposal Meeting. Questions?