EPS Student Chapter Annual Report EPS student chapters are required to submit annual reports on their activities to both IEEE and EPS. A chapter may be considered inactive when it does not hold at least two technical meetings a year or fail to report their meetings to IEEE and EPS. Chapters that have not reported for 3 years or more will be considered for dissolution by IEEE. Activities can be categorized as technical (seminars, workshops, etc), administrative (committee meetings, AGM, etc), social and others. EPS student chapters should hold their Annual General Meeting in December each year where elections of new officers in the Student Chapter Executive Committee for the following calendar year should be conducted. The list of officers in the new Executive Committee should be reported to IEEE and EPS. The annual report on activities and new officers to IEEE should be done using IEEE vTools. For the annual report to EPS, please complete the forms in the next pages. Where possible, captioned photographs should be inserted in the report. Add more pages where necessary. For those activities where funds from EPS have been used, a scanned image of a simple financial statement endorsed by the Student Chapter Advisor should also be inserted in the report if it has not been submitted earlier.

EPS Student Chapter Annual Report Student Chapter Name: Student Chapter Code: Submitter’s Name: Submitter’s Email: Chapter Faculty Advisor: Chapter Faculty Advisor Email: IEEE Section: IEEE Region Number: Date submitted:

New Executive Committee and Advisor Position Title Name Email Chairman   Vice-Chairman Secretary Treasurer  etc.  Advisor

REPORT ON ACTIVITY #1 Title: Category: Date(s): Description: (Please give details of activity below and the benefits of the activity. Please attach photographs of activities if available.) Attendance: Number of IEEE/EPS member attendees: Number of Non-IEEE Member attendees: Number of EPS Student Member attendees: Number of Non-EPS Students: Total:   Funding: Was funding provided by EPS for this activity? If yes, please indicate how much and insert a scanned image of a simple financial statement endorsed by the Student Chapter Advisor on the next page.

REPORT ON ACTIVITY #2 Title: Category: Date(s): Description: (Please give details of activity below and the benefits of the activity. Please attach photographs of activities if available.) Attendance: Number of IEEE/EPS member attendees: Number of Non-IEEE Member attendees: Number of EPS Student Member attendees: Number of Non-EPS Students: Total:   Funding: Was funding provided by EPS for this activity? If yes, please indicate how much and insert a scanned image of a simple financial statement endorsed by the Student Chapter Advisor on the next page.

REPORT ON ACTIVITY # Title: Category: Date(s): Description: (Please give details of activity below and the benefits of the activity. Please attach photographs of activities if available.) Attendance: Number of IEEE/EPS member attendees: Number of Non-IEEE Member attendees: Number of EPS Student Member attendees: Number of Non-EPS Students: Total:   Funding: Was funding provided by EPS for this activity? If yes, please indicate how much and insert a scanned image of a simple financial statement endorsed by the Student Chapter Advisor on the next page.