FERPA Training Quiz

Question 1 FERPA stands for the Family Educational Rights and Privacy Act. A) True B) False

Answer 1 FERPA stands for the Family Educational Rights and Privacy Act. A) True B) False

Question 2 What information is part of the educational record and protected under FERPA? A) Any record directly related to a student and maintained by the university. B) Only grades are protected in the educational record. C) Only bio/demo data is protected in the educational record. D) Only student contact information is protected in the educational record.

Answer 2 What information is part of the educational record and protected under FERPA? A) Any record directly related to a student and maintained by the university. B) Only grades are protected in the educational record. C) Only bio/demo data is protected in the educational record. D) Only student contact information is protected in the educational record.

Question 3 An education record can be in which of the following formats? A) Email B) Photographs C) Audio recording D) Paper files E) All of the above

Answer 3 An education record can be in which of the following formats? A) Email B) Photographs C) Audio recording D) Paper files E) All of the above

Question 4 “Non-directory” information generally may not be disclosed without prior written permission from the student. Which of the following is an example of “non- directory” information? A) Graduation date B) Social Security number C) Student phone number D) Student name E) Degree received

Answer 4 “Non-directory” information generally may not be disclosed without prior written permission from the student. Which of the following is an example of “non- directory” information? A) Graduation date B) Social Security number C) Student phone number D) Student name E) Degree received

Question 5 An employee of the University of Kansas Medical Center may look up a student’s grade as long as the student is a family member. A) True B) False – Only school officials with a legitimate educational interest may access student information without written consent.

Answer 5 An employee of the University of Kansas Medical Center may look up a student’s grade as long as the student is a family member. A) True B) False – Only school officials with a legitimate educational interest may access student information without written consent.

Question 6 University personnel have a legitimate educational interest when the need to view a student record is necessary to carry out their professional responsibilities in support of the educational, scholarly or administrative functions of the university. A) True B) False

Answer 6 University personnel have a legitimate educational interest when the need to view a student record is necessary to carry out their professional responsibilities in support of the educational, scholarly or administrative functions of the university. A) True B) False

Question 7 Extreme caution should be taken when handling digital education records. Which of the following is considered a “best practice” when handling digital records? A) Use password protection, even on your smart phone. B) Be sure to “reply all” when responding to an email. C) Don’t bother to use encryption methods; they aren’t effective. D) Always include as much personal information about a student in your email messages.

Answer 7 Extreme caution should be taken when handling digital education records. Which of the following is considered a “best practice” when handling digital records? A) Use password protection, even on your smart phone. B) Be sure to “reply all” when responding to an email. C) Don’t bother to use encryption methods; they aren’t effective. D) Always include as much personal information about a student in your email messages.

Question 8 Students who serve on official university committees or work on campus must follow FERPA regulations just like any other school official. A) True B) False

Answer 8 Students who serve on official university committees or work on campus must follow FERPA regulations just like any other school official. A) True B) False

Question 9 Once a student graduates from KU you no longer have to worry about their FERPA rights. A) True B) False - Former students retain their FERPA rights even after graduation from KU.

Answer 9 Once a student graduates from KU you no longer have to worry about their FERPA rights. A) True B) False - Former students retain their FERPA rights even after graduation from KU.

Question 10 If you are unsure about releasing student information you should A) Release it anyway and hope you are not violating federal law. B) Contact the Registrar’s Office for assistance. C) Contact General Counsel for assistance. D) Either b or c.

Answer 10 If you are unsure about releasing student information you should A) Release it anyway and hope you are not violating federal law. B) Contact the Registrar’s Office for assistance. C) Contact General Counsel for assistance. D) Either b or c.

Additional Questions? If you have any additional questions, please contact the KUMC Registrar’s Office. We are happy to assist. Email: kumcregistrar@kumc.edu Phone: 913-588-7055 Physical Location: Dykes Library, Room G035