The Universal Tool for Assessing Public Procurement Systems MAPS The Universal Tool for Assessing Public Procurement Systems

Weight of GDP 1. https://piie.com/blogs/realtime-economic-issues-watch/how-large-public-procurement- developing-countries 2. OECD (2016), Stocktaking report on MENA Public Procurement Systems 3. OECD (2017), Government at a Glance 2017 4. OECD (2017), Government at A Glance: Latin America and the Caribbean 2017, pp 144. 5. Public Procurement, European Commission website : https://ec.europa.eu/growth/ single-market/public-procurement_de

Impact 1. https://piie.com/blogs/realtime-economic-issues-watch/how-large-public-procurement- developing-countries 2. OECD (2016), Stocktaking report on MENA Public Procurement Systems 3. OECD (2017), Government at a Glance 2017 4. OECD (2017), Government at A Glance: Latin America and the Caribbean 2017, pp 144. 5. Public Procurement, European Commission website : https://ec.europa.eu/growth/ single-market/public-procurement_de

MAPS is… …the international standard and universal tool to evaluate any public procurement system anywhere in the world.

MAPS offers support For all public procurement systems At any level of government and the public sector For any country, regardless of the level of development UNIVERSAL To improve the effectiveness and efficiency of public procurement To ensure integrity and transparency in the use of public funds To encourage dialogue between stakeholders A REFORM TOOL Using objective and comprehensive indicators Engaging various stakeholders Guaranteeing the highest standard through a quality assurance mechanism A RECOGNISED ASSESSMENT

MAPS is part of an assessment system Governments need to evaluate their economic and financial systems to: Ensure accountability Report to their constituents Identify opportunities for reform Monitor progress MAPS – procurement TADAT – tax PEFA – public finance Assessing economic & financial governance

Elements of the Methodology

MAPS Suite and supplementary modules Sustainable Procurement Professionalisation E-procurement Sector Level Assessment Entity Level Assessment Public Private Partnerships The MAPS Suite includes: MAPS core tool to assess the procurement system as a whole Guidance and templates to support the assessment A quality assurance mechanism ensured through the MAPS Secretariat Supplementary modules to focus and deepen the analysis on a specific aspect

Good practices for assessments Clearly define objectives Ground the assessment in the country’s context and priorities Involve relevant stakeholders Select a qualified assessment team, free from conflict of interest Rely on robust evidence: research, data and information Identify strengths and weaknesses Develop actionable recommendations Follow-up on the assessment results

MAPS Process: Milestones Plan and prepare the assessment Analyse country context Assess system and develop recommendations Validate findings Prepare assessment report Quality assurance Publication of assessment report 1 2 3 4 5 6 7

Additional information

Terms of reference are drafted Assessment follow-up (beyond the MAPS) Request from the national authorities to conduct a MAPS R : Country A : Country C : N/A I : Secretariat/Institutions An assessment steering committee (ASC) is put in place by the authorities I : Secretariat/Institution A Technical Advisory Group (TAG) is established by the Secretariat R : Lead institution A : ASC / Lead instit. C : Institutions I : Secretariat/ASC The concept note is drafted. Then peer-reviewed by the members of the TAG R : ASC / Lead instit. A : ASC C : TAG I : Secretariat The concept note is reviewed by the Secretariat for compliance certification R : Secretariat A : Secretariat I : ASC/TAG Terms of reference are drafted The assessment team is assembled/recruited I : Secretariat/TAG The assessment team conducts its country context analysis R : Assessors A : Assessors C : Stakeholder The assessment team conducts the assessment and presents preliminary findings I : N/A The assessment team writes, present and circulates the draft report for comments C : ASC/TAG Comments to the assessment team are sent in a delay of four weeks R : Stakeholders A : ASC/TAG Assessment team addresses comments, produces final version for non-objection from TAG The Secretariat carries out its compliance review and issue the MAPS seal The final report is validated for publication R : ASC Assessment follow-up (beyond the MAPS) Legend R = Responsible A = Accountable C = Consulted I = Informed Phase 1 Template 4 Template 2, 3 Template 6 Phase 2 Template 8 Phase 3 Phase 4 Phase 5 Template 10 Phase 6 Phase 7 Phase 8

Suite of MAPS documents and guidance What is MAPS? Description of the process towards a MAPS assessment Request Letter Indicator Matrix Checklist: Background documents Checklist: Stakeholders Template: Concept Note Template: Terms of Reference Guidance on survey-based indicators Template: Assessment Report Checklist: Quality Review of compliance Guidance: Quality Assurance and Approval during the Transition Phase Template: Letter of endorsement MAPS Core methodology: User’s Guide, Analysis of Country Context, Indicator Framework Supplementary modules Guidance, tools and templates

Origin of MAPS Methodology for Assessing Procurement Systems (MAPS) was developed as collective effort of development partners and partner countries in 2003/2004 Adopted in the Paris Declaration on Aid Effectiveness in 2005 as a common tool to assess national procurement systems and provide a basis for capacity development and improvement of the system Used in dozens of countries to identify and address risks when channelling aid through country systems

MAPS in a changing procurement landscape 10+ years of experience by various MAPS users Modern concepts of public procurement Adoption of the Sustainable Development Goals (Goal 12, amongst others) International community as a manager of the MAPS – a consensual approach Incorporate 10+ years of experience by various MAPS users Reflect modern concepts of public procurement Reflect the adoption of the Sustainable Development Goals (Goal 12, amongst others) Assert the role of the international community in the management of the instrument for a consensual approach

Objectives for Revising MAPS Demand-driven approach: individual reform needs in focus Make assessments universally accepted Reducing assessment burden and costs Decouple from a country’s development status Offer an independent quality control mechanism for certified MAPS assessments MAPS Secretariat Make the tool universal (whatever a country’s level of development) Maintain a focus on the needs of national authorities by identifying areas for improvement of the procurement system Incorporate a quality control mechanism (as with comparable tools such as PEFA and TADAT), and offer quality certification by an independent secretariat Reduce costs of evaluation by making the results mutually reliable to all development partners interested in supporting a country – if the country wishes to share these results

Revising MAPS: Governance Structure and Technical Input Working group of international experts Developing countries, developed countries including bilateral aid agencies, and multilateral development banks and donors Time-bound Secretariat of the working group entrusted to the OECD (Directorate of Public Governance) Broader (global) public consultation through OECD online and on-site mechanisms and committees

Revising MAPS: Schedule and Implementation 2015 – 2017: Work to revise MAPS core tool, including public consultations and drafting new supplementary modules (for further information cf. below) International conference hosted by Senegal in November 2016 Pilot assessments in Senegal, Chile, Norway (2017) Development of six supplementary modules by sub-working groups (2017) 2018: Agreement on the establishment and financing of an independent MAPS Secretariat hosted by the OECD Interim period (until MAPS Secretariat is operational): Commence testing of supplementary modules; Initiate MAPS assessments worldwide; and, Develop suite of supporting documents and templates (by special purpose sub-working group for broader consultation)

www.mapsinitiative.org contact@mapsinitiative.org MAPS assessments can be conducted for any public procurement system upon request. The MAPS initiative is supported by the MAPS Stakeholder Group and the MAPS Secretariat