Lecture 3: Communicate in Writing

Slides:



Advertisements
Similar presentations
IT KEY SKILLS LEVEL 1 Evidence required for: A poster or Word document.
Advertisements

SO YOU HAVE TO WRITE A REPORT 10 Steps to a Better Report Grade.
Microsoft Office 2007: Introductory Computer Applications 11.
Pasewark & Pasewark 1 Word Lesson 8 Increasing Efficiency Using Word Microsoft Office 2007: Introductory.
CO1010 IT Skills in Science Lecture 3: Good Practice in Report Writing.
McGraw-Hill/Irwin © 2009 The McGraw-Hill Companies, All Rights Reserved.
How to Write an Executive Summary
Pasewark & Pasewark 1 Word Lesson 8 Increasing Efficiency Using Word Microsoft Office 2007: Introductory.
Business Memo purpose of writer needs of reader Memos solve problems
UNIT 3: DOCUMENT FORMATTING PROOFREADING. INTRODUCTION In this lesson you will learn: ◦ What proofreading is ◦ Who does proofreading ◦ Why proofreading.
Wizards, Templates, Styles & Macros Chapter 3. Contents This presentation covers the following: – Purpose, Characteristics, Advantages and Disadvantages.
An Introduction to Content Management. By the end of the session you will be able to... Explain what a content management system is Apply the principles.
Electronic Etiquette Communication Skills for and Blogs.
EE LECTURE 4 REPORT STRUCTURE AND COMPONENTS Electrical Engineering Dept King Saud University.
Proofreading & Editing. The Importance of Proofreading Before submitting or printing an academic research paper, essay, , memo, or any other written.
Netiquette-1 Proofread an message before you send it; you may also want to use the spell checker. Make sure that your message is clear and.
OCR Nationals Unit 1 – ICT Skills for Business. Using in business What bad practice can you see in this ? Annotate your copy.
Application Letters.
Introduction to Word Creating a cover letter. Take a trip around the Word document- left to right.
University of Greenwich The Disability & Dyslexia Team Study skills presentation.
Using your manners when you’re on-line. Sometimes the online world can feel "pretend" because you cannot see the person with whom you are communicating.
LB160 (Professional Communication Skills For Business Studies)
RESUMES AND COVER LETTERS. WHAT IS A RESUME? Type of genre writing –Professional –Type of writing by an author who is trying to get something (job, scholarship,
Microsoft Word Objectives: Word processing using Microsoft Word
How to compose a message to a teacher
Communication Skills.
Handout 2: Written communications
Handout 2: Written communications
Communication - Written Presented By An Ordinary Mortal
Letter, Memo, .
Tutorial 2 – Editing and Formatting a Document
Technical Report Writing
Effective written communication
Handout 2: Producing documents
Reviewing your Program
in Word 5 new ways to work Collaborate with anyone, anywhere
Reviewing Documents Guided Lesson.
Writing your personal project report
Critical Reading Strategy
To support your understanding of the Literacy and Numeracy demands in your workplace and how they relate to the ability and efficiency of your employees.
Cover Letter Writing.
Word Reports & works Cited
Possible texts for writing
Handout 3: Written communication methods
Cover Letters: Selling your skills on paper
Software Word Processors.
WYSIWYG - Barriers to Communication
Handout 3: Written communication methods
Mrs. Metcalfe Computer Applications
Microsoft Word Reviewing Documents.
WRITE TO COMMUNICATE.
Business Communications
in Word 5 new ways to work Collaborate with anyone, anywhere
Cover Letters: Selling your skills on paper
Job Searching 101: Writing Your Resume and Cover Letter
Key Applications Module Lesson 12 — Word Essentials
Testing your digital portfolio
The Ghost of Thomas Kempe
Making a Change.
Be able to use IT to communicate effectively
in Word 5 new ways to work Collaborate with anyone, anywhere
Writing reports Wrea Mohammed
Communication and Employability Skill for IT
Cover Letters: Selling your skills on paper
Letters, Envelopes, and Memos
Key Applications Module Lesson 12 — Word Essentials
barriers e.g. background noise, distractions, lack of concentration
Lecture 1: General Communication Skills
Critical Reading Strategy
Planning, Composing & Revising
Presentation transcript:

Lecture 3: Communicate in Writing Communicating in the IT Industry Lecture 3: Communicate in Writing Zatil Ridh'wah Hj Darot

Learning objectives Communicate in writing Following guidelines and procedures Identifying and conveying key messages in writing Reviewing and proofreading own written work Reviewing and editing documents created by others Note taking

Following guidelines and procedures You should always take care with written documents because they are a permanent record of what you have said. Many _____________have guidelines and procedures for sending information by email or in other written formats. This is to protect both the reputation of the company and __________________ Organisations may also require their employees to use certain templates for documents, to ensure they comply with company standards.

templates

Identifying and conveying key messages in writing When writing any kind of document it is important that you get the message across in a clear and unambiguous way. Before you start writing, make sure that you are clear about the key messages that you are trying to communicate. You will then be able to lay out the document in a logical fashion. For example, in a report for an assignment you need to be clear about what the report should cover. You ______________________report with an introduction, sections which cover the assignment tasks in a sensible order (usually the order they are listed in the assignment brief) and a conclusion.

Different types of written documents have different styles and purposes. For example, formal letters have a defined structure (with address, __________________________close). Emails are less formal and have no fixed salutation or close. Whatever type of document you are producing, you need to ensure the following: Your document is clear and gets the message across. Technical explanations can be difficult to put in writing, so bullet points are often better than a long, complex explanation. You can also use subheadings to help your readers find information quickly on the page.

The spelling and grammar are correct. Poor spelling and grammar in business emails and letters look very unprofessional. Even in informal communications like personal emails, it is good practice to check and correct your spelling and grammar. Your __________________. When sending emails in a business context, the standards are not the same as when sending personal communications. Use of emoticons is not appropriate. Neither is text in capitals, such as ‘DO YOU UNDERSTAND?’, which looks as if you are shouting.

Reviewing and proofreading own written work Always make sure your written communications are correct and professional by reviewing and proofreading your work before __________________it. Spelling and grammar checkers will only find some errors; the rest you must check for yourself. For instance, if you use a word that is correctly spelt but appears in the wrong context, the spell checker will not highlight it. For example, you could easily type ‘What country are you form?’; the spell checker would not pick up this error because it recognises ‘form’ as a correct spelling.

Many people find it easier to proofread printed documents than text appearing on a computer screen. _________________– it’s all too easy to read what you meant to write rather than what you actually wrote.

Reviewing and editing documents created by others Another excellent way to check your work is to ask someone else to read it through. It’s much easier to _________in other people’s work than in your own, so before you hand in an assignment, swap it with a friend to check for errors in each other’s work.

You can add comments to a document using the Review tab on the Ribbon You can add comments to a document using the Review tab on the Ribbon. You can also turn on the Track Changes feature, which allows you to see all the edits made to a document: new text is shown underlined and _____________ visible but is struck through; a black bar in the margin shows where changes have been made. An example of work that has been edited using Track Changes is shown in Figure 1.1.

Once you have edited the document with Track Changes switched on, you or someone else can review each editing change and accept or reject it. Books and magazine articles are often written in this way – the author’s work is edited by someone else ____________ using Track Changes and adds comments that the author then reviews.

Note taking Note taking is an extremely useful skill to develop, for the purposes of both your education and your later working life. It’s very difficult to remember what is said during __________, meetings and training sessions, so notes can really be helpful.

BTEC Level 2 First IT Student Book Unit 1 CITI references BTEC Level 2 First IT Student Book Unit 1 CITI