Excel Tips & Tricks July 18, 2019.

Slides:



Advertisements
Similar presentations
(MICROSOFT EXCEL). Is a spreadsheet application designed to take advantage of the windows graphical interface MICROSOFT EXCEL.
Advertisements

The essentials managers need to know about Excel
Chapter 10 Excel: Data Handling or What do we do with all that data?
Benchmark Series Microsoft Excel 2013 Level 2
Microsoft Office XP Microsoft Excel
Loading Excel Double click the Excel icon on the desktop (if you have this) OR Click on Start All Programs Microsoft Office Microsoft Office Excel 2003.
EXCEL Spreadsheet Basics
Using Excel to Understand Your Data Clayton County Public Schools Department of Research, Evaluation and Assessment Assistant Principal In-Service.
XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 3 1 Microsoft Office Excel 2003 Tutorial 3 – Developing a Professional- Looking.
1 CA202 Spreadsheet Application Creating Dynamic Lists with PivotTables Lecture # 9.
XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 11 1 Microsoft Office Excel 2003 Tutorial 11 – Importing Data Into Excel.
Microsoft Excel 2010 Chapter 8
Excel 2007 Part (2) Dr. Susan Al Naqshbandi
Microsoft Excel. Excel specializes in creating and designing spreadsheets, or worksheets Worksheet – area to insert data Workbook – a set of worksheets.
XP New Perspectives on Introducing Microsoft Office XP Tutorial 1 1 Introducing Microsoft Office XP Tutorial 1.
Working with a Database
Lesson No:9 MS-Word Tools, Mail Merge and working with Tables CHBT-01 Basic Micro process & Computer Operation.
Analysing Data with Excel Importing Data from a Text File To import data from a text file: 1.Start Excel. 2.Click File, click New, click Workbook,
 Starting Excel 2003  Using Help  Workbook Management  Cursor Management  Manipulating Data  Using Formulae and Functions  Formatting Spreadsheet.
Microsoft Office Excel 2003 Tutorial 3 – Developing a Professional-Looking Worksheet.
1 Performing Spreadsheet What-If Analysis Applications of Spreadsheets.
This is the first sheet of a spreadsheet workbook. The workbook begins initially with 3 work sheets. A spreadsheet is made of columns and rows. The intersection.
Excel Chapters -5,6. Pivot Table  When you have a lot of data, it can sometimes be difficult to analyze all of the information in your worksheet.  PivotTables.
Microsoft Excel. Excel specializes in creating and designing spreadsheets, or worksheets Worksheet – area to insert data Workbook – a set of worksheets.
Introduction to Excel Editing Your Workbook.
© 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 15 Advanced Tables.
FIRST COURSE Word Tutorial 6 Using Mail Merge. Objectives Learn about the mail merge process Use the Mail Merge task pane Select a main document Create.
Excel Tips to Make Your Life Easier Michael Winecoff Associate University Librarian for Technical Services November 5, 2015.
Chapter 3 Automating Your Work. It is frustrating when you have to type the same passage of text repeatedly. For example your name and address. Word includes.
December 2015 Excel Tips & Tricks. Commonly Used Shortcuts (Mac, Excel 2011) Cmd+ Shift+ T Enter Cmd+ Option+ 0 Ctrl+ (Minus/- ) Ctrl+ I Ctrl+ R or Ctrl+
Microsoft Excel Prepared by the Academic Faculty Members of IT.
Exporting & Formatting Budgets from FlexGen, NextGen & Zortec into Excel.
For Datatel and other applications Presented by Cheryl Sullivan.
Excel for Everyone STORMY STARK ITC TRAINING SERVICES.
Working with Tables A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting.
Mail Merge Introduction to Word Processing ITSW 1401 Instructor: Glenda H. Easter Introduction to Word Processing ITSW 1401 Instructor: Glenda H. Easter.
Understanding Microsoft Excel
Lecturer: Dalia Mirghani
Creating a Workbook Part 1
Cell referencing.
Understanding Microsoft Excel
Spreadsheet – Microsoft Excel 2010
International Computer Driving Licence Syllabus version 5.0
Miscellaneous Excel Combining Excel and Access.
Tutorial 5: Working with Excel Tables, PivotTables, and PivotCharts
Formatting a Worksheet
PIVOT TABLE BASICS.
Microsoft Excel Basics
Introduction to Microsoft Access
Microsoft Excel A Spreadsheet Program.
Excel 2010 Screen Symbols.
MS-Excel Part 1.
Advanced Excel Helen Mills OME-RESA.
Exporting & Formatting Budgets from NextGen o Excel
Understanding Microsoft Excel
Word Lesson 7 Working with Documents
Working with Headers and Footers
Welcome ! Excel 2013/2016 Data Consolidation (Lab Format)
Working with Tables, PivotTables, and PivotCharts
Introduction To Computing BBA & MBA
Navya Thum January 30, 2013 Day 5: MICROSOFT EXCEL Navya Thum January 30, 2013.
Understanding Microsoft Excel
Microsoft Official Academic Course, Microsoft Word 2013
University of Warith AL-Anbiya’a
Formulas Formulas are entered in the worksheet cell and must begin with an equal sign "=". The formula then includes the addresses of the cells whose values.
Introduction to Excel 2007 Part 3: Bar Graphs and Histograms
Spreadsheets and Data Management
Assignment resource Working with Excel Tables, PivotTables, and Pivot Charts Fairhurst pp The commands on these slides work with the Week 2 Excel.
INTRODUCTION TO EXCEL use Excel to: 1. Store and organize data, 2. Analyze data, and 3. Represent data graphically (e.g., in bar graphs, histograms,
Presentation transcript:

Excel Tips & Tricks July 18, 2019

Excel Tips & Tricks: Open Excel Files in Bulk Rather than open files one by one when you have multiple files you need to handle, there is a handy way to open them all with one click. Select the files you would like to open then press the Enter key on the keyboard, all files will open simultaneously.

Excel Tips & Tricks: Adding Multiple Strings of Data You need to add 2+ sentences or multiple sets of data in one cell. However, when you finish the first sentence or data set and hit Enter it moves to the cell below rather than allowing you add another sentence or data set in the same cell. Example: The streets at LSUHSC flood very quickly Do not drive down Gravier when it rains Putting your curser at the end of the first sentence and clicking Alt & Enter at the same allows you to add another sentence.

Excel Tips & Tricks: Substitute Let's look at some Excel SUBSTITUTE function examples and explore how to use the SUBSTITUTE function as a worksheet function in Microsoft Excel Based on the Excel spreadsheet above, the following SUBSTITUTE examples would return: =SUBSTITUTE(A1, "bet", "con", 1) Result: "Alphacon soup" =SUBSTITUTE(A2, "t", "4", 2) Result: "techon4henet.com“ =SUBSTITUTE(A2, "t", "4") Result: "4echon4hene4.com"

Excel Tips & Tricks: Text To Columns To separate the contents of one Excel cell into separate columns, you can use the 'Convert Text to Columns Wizard'. For example, when you want to separate a list of full names into last and first names. 1. Select the range with full names. 4. Clear all the check boxes under Delimiters except for the Comma and Space check box. 5. Click Finish. 2. On the Data tab, in the Data Tools group, click Text to Columns. Note: This example has commas and spaces as delimiters. You may have other delimiters in your data. Experiment by checking and unchecking the different check boxes. You get a live preview of how your data will be separated. The following dialog box appears. 3. Choose Delimited and click Next.

Excel Tips & Tricks: Concatenate In Microsoft Excel, concatenation generally refers to combining the contents of two or more ​cells in a worksheet into a third, separate cell using either 1. You pull usernames but you require email addresses 4. When the option box pops up you click on Text 2. Special symbols require formatting the cells to “Text” 5. Add the email extension you want in column B 6. Click on the blank cell under email so you can add the formula 7. You will find Concatenate under the Text option on the header row 3. Highlight the columns, right click, and go to Format Cells

Excel Tips & Tricks: Concatenate (Continued) In Microsoft Excel, concatenation generally refers to combining the contents of two or more ​cells in a worksheet into a third, separate cell using either 8. You can type the =Concaternate(A2,B2) or click Concaternate under the Text box 9. When you click Enter the information in the 2 fields will merge. 10. Double click on the green square at the bottom right of the box to apply the formula for all rows

Excel Tips & Tricks: Removing Unwanted Spaces A report is pulled and opened in Excel, and it has extra spaces in the data that have to be removed. It could be done manually by clicking within each cell and deleting spaces, but that is time consuming. To remove unwanted spaces click on an empty cell and type =TRIM(A1) and hit Enter. A1 is used for this example but it could be any cell. Anytime you click on a cell there will be a small dot that appears in the bottom right hand corner. Once the spaces are removed you can double click on that dot and the action, in this case =TRIM(A1), will be applied to all cells below it at one time. The action will always be applied to the corresponding cell. So cell B2 will automatically have the command =TRIM(A2). B3 becomes =TRIM(A3)

Excel Tips & Tricks: Numerical Data with Front-End “0” Cells do not have to be formatted when entering numerical data onto an Excel spreadsheet unless the number starts with a zero. Excel is defaulted to remove all front-end zeros when you click Enter. If your numerical data starts with zeros then you simply right click on the cell (or highlight multiple cells or the whole spreadsheet) and click Format Cells. General is the default and you want to change that to Text. The cells have to be formatted prior to the data entry. If Excel removes the zeros and then you format the cells you will have to reenter the zeros. 1 3 4 2 5

Excel Tips & Tricks: Pivot Tables How to create a Pivot Table in 6 (easy) steps 1: Ensure that all your data columns have headers. 2: Ensure that your data contains no blank rows 3: Click on any part of the data table 4: In the ‘Tables’ group on the ‘Insert’ tab, click on ‘PivotTable’. The ‘Table/Range’ is selected by default as your contiguous range of data (ensured by steps 1 and 2). Leave the defaults selected in the ‘Create PivotTable’ dialog box. 5: Click ‘OK’ and your new worksheet will now be activated.

Excel Tips & Tricks: Pivot Tables (Continued) 6: Choose fields to add to your Pivot Table as needed from the Pivot Table ‘Field List’. Note: The ‘Field List’ is only visible if you click the cursor into the Pivot Table itself. If you click into a cell outside the Pivot Table, the ‘Field List’ will become hidden.

Excel Tips & Tricks: Pivot Tables (Continued) The resulting Pivot Table is shown blow. Note that ‘Month’ is set as the columns while ‘Location’ shows as the rows.