Team meetings Purpose for the meeting - GOAL Every team meeting has an agenda which was decided on in the previous meeting. Every agenda has meeting work descriptions. Every agenda needs to have a time estimation for each of the meeting work.

Team Member Responsibilities Every agenda needs to have responsibilities of specific outside work for each team member for EACH meeting work description. So every part of the agenda is worked by someone or subgroup. The Team does not have ONE person doing the requirements, ONE person doing the plan, etc. ONE person can be in charge of the requirements with all team member contributing to the requirements. Please create the agenda for next meeting and show it to me before your team leaves

Example Agenda for Meeting 1 1.0. DATE TIME LOCATION of meeting Attendance (0 min) 1.1. Each member shares areas of expertise, strengths and weakness. (5 mins) 1.2. Members outlines method to share work products.(5 mins) 1.3. Clarification of Responsibilities & Agenda for meeting (10 mins) Responsibilities & Deliverables for Meeting 1: 1 → Team expertise 2 → Method for team work products 3 → Chair2, Scribe2(timer), agenda, and responsibility list for Meeting 2 Scribe1 types minutes1, sends them to all members CC to bbernal@spsu.edu

Check list for team Meetings 3 (M3) and on… Meeting Information: Meeting # Date / Time / Place Attendance Phase doing now How much of the phase is completed?  What was due for this meeting? Clear minutes (notes) on meeting Individual time for line items on agenda & Total time of meeting Agenda for next meeting Individual Team responsibilities for next meeting

Coversheet (Started in M3..) Each meeting is shown in one new row with the following information: Meeting # and date Who was the Scribe – who was the Leader Total time of meeting Phase doing now What was due for this meeting? Responsibilities for next meeting: How much of the phase is completed? Any Documents Revised?

Cover sheet (started in M3….) Meeting # and date Scribe Leader (Chair) Total time of meeting (min) Phase doing now What was due for this meeting? Responsibilities for next meeting: How much of the phase is completed? Artifact (Revised?) 0 Jan 23 Tate John 12 Team Building Team Name & meeting Strength & weakness; share work 20% Meeting minutes 1 Jan 25 Adam 15 Plan Drafts Items 80% Team Composition 2 Jan Joyce 45 Plan Plan -Time estimation; Lifecycle; draft system description; Questions for client and draft BID items 25%

Team member Table (started in M3….) Name Attendance Scribe Turn during Meeting: Chair Turn during Meeting: Main Responsibility John S. 0,1,- Plan Tate S. 0, 1, 2 1 Requirement Adam S. -,1, 2 2 Design Joyce S. -,1on,2on 3 Test Brian S. Team building