Office of Faculty Affairs APT Changes for 2015 Office of Faculty Affairs

Agenda Gathering documents Preparing the dossier A little nomenclature New requirements Change in procedures Preparing the dossier Change in structure Additional items A little nomenclature Candidate review materials Teaching portfolio Supplemental materials Office of Faculty Affairs August 29, 2019

Gathering the Documents Transmittal Form Shows the change in document order Promotion Criteria Now include modified criteria Letter Log New column for initial contact Email to Evaluator Now included with the candidate review materials Publication Outlets As before Citation Counts Tenure Delay For reference in the candidate review materials Evaluation of Teaching From students and peers Office of Faculty Affairs August 29, 2019

And the signatures… Curriculum Vitae Personal Statement Summary Statement Reputation of Publication Outlets Optional Rejoinder to Summary Statement Optional Teaching Statement Student Evaluation Reports Peer Evaluation Reports Mentoring, Advising & Research Supervision More documents must be signed and dated by the candidate; others must be available to the candidate for review. Office of Faculty Affairs August 29, 2019

The Dossier Everything you always wanted to know… and more Office of Faculty Affairs August 29, 2019

The Big Change A new required section has been added to the dossier… Office of Faculty Affairs August 29, 2019

Candidate Review Materials New order for documents Transmittal Information about the candidate Information about the candidate’s case Summary information about candidate’s teaching & advising External Evaluations Reference information about the case Office of Faculty Affairs August 29, 2019

Candidate Information Everything in this section is signed and dated by candidate Curriculum Vitae Reputation of Publication Outlets Personal statement Summary statement of professional achievements Optional rejoinder from candidate Office of Faculty Affairs August 29, 2019

The Candidate’s Case These items remain largely unchanged Promotion criteria Agreement of modified unit criteria Department APT report Optional minority report Department chair’s letter College APT report Dean’s letter Office of Faculty Affairs August 29, 2019

Summary of Teaching Everything in this section is signed and dated by the candidate Optional teaching statement If the candidate has created a teaching statement for the teaching portfolio, copy it from there. Student evaluation reports Peer evaluation reports Mentoring, advising & research supervision If this is a link to a section of the CV, it will not be signed separately (the CV is already signed). If it is a separate document, it should be signed and dated. Office of Faculty Affairs August 29, 2019

External Evaluators Credentials of external evaluators Only a paragraph is needed Contact information is not necessary Put these paragraphs in the same order as the bookmarked letters Responses from external evaluators A separate bookmark for each letter, and mark each one ‘U’ or ‘C’, depending on whether the evaluator was a unit choice or candidate choice Office of Faculty Affairs August 29, 2019

Reference Information This section contains the nuts and bolts information about the case Candidate notification from chair and dean Letter log of evaluation requests Must now include the date of the initial email requesting availability – strongly recommend using the Faculty Affairs template Sample letter requesting evaluation & sample message requesting availability Declines from evaluators Office of Faculty Affairs August 29, 2019

The Teaching Portfolio “Making it up as we go along…” Office of Faculty Affairs August 29, 2019

Teaching Portfolio A required part of candidate’s dossier Similar structure to candidate review materials Bookmarked Bookmark panel set open Password protected Must be searchable See sample on Faculty Affairs website Big difference: no elements are required Office of Faculty Affairs August 29, 2019

Teaching Portfolio Recommended structure for bookmarks Personal teaching statement (signed & dated) Course-related materials Assessments Awards and Invitations Professional Development Instructional Advancement and Innovation Office of Faculty Affairs August 29, 2019

Supplemental Materials Unchanged from last year – except that everything teaching related goes to the teaching portfolio If supplemental materials include examples of scholarship that are also available on candidate’s website (or elsewhere), include a page with the links instead of the actual articles Office of Faculty Affairs August 29, 2019

A few potholes… Every section of the dossier must be password protected and must open with the bookmarks pane visible. Double-check meeting dates and vote tallies. The transmittal must match the letters and committee reports. Make sure the transmittal correctly indicates that a tenure candidate review is mandatory or non- mandatory CV must be dated before materials are sent to external evaluators Office of Faculty Affairs August 29, 2019

And a few more… If candidate has additions to CV, create an addendum. Don’t include a second copy of the CV. Use the Faculty Affairs template for recording student evaluations of teaching Make sure that supplemental materials are in the supplemental file – nothing should be included with the candidate review materials that doesn’t appear at the bottom of the transmittal form. Office of Faculty Affairs August 29, 2019

Th-th-that’s all, folks! Any questions? Contact us: Betty Wineke Office Manager 5-6820 Knows everything  Rebecca Follman Webmaster 5-0665 PDF & Web Questions Office of Faculty Affairs August 29, 2019