WPA RACE ORGANISERS’ WORKSHOP Saturday 18 May 2019 The Role of WPA re Technical Officials Suppliers Equipment Fees Fines

WPA and TOs Minimum of 5 TOs for a road race 2 Refs 2 Timekeepers 1 Results Official Larger events require more Tos Split finishes for 1200 in 10km and 2500 in others Multiple distances on the day (Some may be shared) The Referees may not come from the Club But Results Officials and technically even Timekeepers may WPA allocates TOs twice a year February to July & August to January Changes managed by WPA TO Committee (typically Kevin Harlock) TOs are paid by the Club Post event reports Immediate participants and serious medical report Full report within two weeks Other Mandated Officials Medical, Course Measurer, Safety Officer,

Proven Suppliers List WPA has a list of proven suppliers It is far from exhaustive Preferential rates and discounts have not been negotiated, that is up to the clubs It is in fact really only a guideline for new Organisers Speak to other Clubs for their ideas and sources

Equipment held by WPA Harold Johannes at equipment@wpathletics. co Equipment held by WPA Harold Johannes at equipment@wpathletics.co.za Available for free. Damages or losses will be charged for. Book a week or two in advance and return next working day after the event Equipment 1 Kilometre boards 11 Finishing Sachets 2 Result boards: 12 Temporary license box 3 Stands for result boards 13 WPA Arch 4 Bibs 14 Blower 5 Flags 15 Generator 6 Cones 16 Gazebo 7 Do not litter signs 17 Iron pegs 8 Warning…Runners ahead signs 18 WPA Start banner 9 Direction Arrows 19 WPA Finish banner 10 Litter boxes 20 Orange fencing

More Items Available from WPA Unfortunately the following are not free Order from the office means Pearl Schouw at admin@wpathletics.co.za Item Source 21 Race entry cards (R0.20 each) Order from the office 22 Bank Bags (R15 per 100 23 Safety Pins (R115 per box of 1000) 24 Timing clocks (R100 ) Supplied by time keepers (Kevin/Frikkie/Mandy) 25 Finishing Sachets (R2.00 for lost ones) Supplied by time keepers (Kevin Harlock)

Licence Fees Licences Temporary Licence fees Senior R140/Junior R30 <13km Snr R40 [Club earns R5]/Jnr R25 [R10] 13+ to 20km R50 [R10] 20+ to 35km R60 [R10] 35+ to 42,2km R70 [R10] 42,2+ in consultation with WPA [Incentive to sell temps]

Road Running Entry Fees 0 t0 13km Jnr R50 Snr R70 13,1 to 20km R90 20,1 to 27km R110 27,1 to 35km R130 R35,1 to 49km R170 49,1 + in consultation with WPA (RRC) Clubs may charge less Clubs may also apply for exemption if they can show that they will honestly not break even. Excessive prize money, non-discetionary donations, need to make large profits should not be transferred to the runners.

Fines TRANSGRESSION All Events CLUB FINES   CLUB FINES Race Entry Form/Flyer not submitted for approval R600-00 Use of race numbers without permission R500-00 Race Cancellation MORE than 6 months before date. 10 x Entry Fee Race Cancellation LESS than 6 months before date 15 x Entry Fee Lack of Water R300 per 1000 athletes per table plus R150 per table short Short / Long Course due to organiser error Bad Finish Poor Marshalling Poor Entry tables Late Results (in excess of 3 weeks) Failure to appoint qualified medical assistance with all necessary emergency equipment. R1000-00 Insufficient toilets R500 per toilet less than 1 per 100 budgeted athletes Failure to implement litter policy Failure to clean route (club) R500 for first offence Failure to use a registered course measurer 2x Equivalent payment to WPA appointing the official Failure to use registered technical officials Charging in excess of the stipulated maximum race entry fees The difference in income between the fee charged and the fee allowed Awarding less than 15% of income of entry fees as prize money The difference between the prize money awarded and 15% of entry fees based on number of participants from the previous year ATHLETE FINES Failure to display two numbers 2x Temp licence fee for first offence Littering (individual) Warning for first offence R500 for second offence Running without entering 2x Entry fee for a first offence plus disciplinary action by club. Disciplinary action by WPA on 2nd offence.