GotoWebinar Audience View Orange arrow to hide the menu Select Audio option: Telephone or Mic & Speakers Raise your hand to be unmuted Type in a question Options: Telephone Phone number, access code, audio pin. Long distance charges will apply. Mic and Speakers There will be time for questions at the end, you can also ask questions anytime throughout by raising your hand to be unmuted by us, or type in a question. Marit is collecting your typed in questions and we will respond to them throughout the session. GotoWebinar Audience View Raise a hand to be un-muted and ask a Question or Type into the Questions box

e-EDI training NOTE TO TRAINERS The School District contact leads slides 1 to 16

OVERVIEW Class list uploads Teacher email address uploads Distribute teacher log in information Track participation Teacher completing EDIs EDI Upload Training, including class list, teacher email and teacher log in information– for those that are just involved in this piece, we will focus on that for the first 20 minutes if you would like to leave

e-EDI website edi.ubc.ca You will have received this email from HELP EDI to give you access to the e-EDI website. You must create a password by clicking the link below. If you would like additional people added to your district, please let me know their name and email address and I can add them. Log in through www.edi.ubc.ca edi.ubc.ca

District Portal DISTRICT PORTAL edi.ubc.ca

1. Upload class list

1. Upload class list

Mandatory Column Formats Optional Column Formats 1. Upload class list Mandatory Column Formats School Min Code: 8 digits, including leading zeros To keep the leading zero, change the format of the cells to “Text” instead of “General” Class Time: KF Indicating Full Day Kindergarten Teacher First Name & Last Name: Name - remove any accents (e.g., é) Child First Name & Last Name: Name - remove any accents (e.g., é) Child PEN: 9 digit unique Personal Education Number Child Gender: F or M Child Date of Birth: M/D/YYYY Set format to “Date” and select the M/D/YYYY option (without *) under location English (U.S.) OR M/D/YY under location English (Canada) Child Postal Code: With or without a space (e.g., V6T 1Z3 or V6T1Z3) Aboriginal: Y or N Optional Column Formats Special Needs: Y or N ESL: Y or N English language learner designation ESD: Y or N English as a second dialect designation French Immersion: Y or N

1. Upload class list Error messages.

2. Upload teacher email list Important to not do this step before Step 1.

2. Upload teacher email list

2. Upload teacher email list Enter your kindergarten teachers’ district email addresses beside each name Save as .csv file For job sharing classrooms, enter one of the teachers and you can then add an additional classroom teacher afterwards. Easiest if you send us the information to add the teacher.

2. Upload teacher email list

3. Email teachers Within the week before your teacher training session takes place in January. Teachers will not be able to log in before January.

4. Download TOC Report At the end of EDI Administration you can download the TOC report to submit for reimbursement to HELP. This report confirms the number of EDIs completed by each teacher.

4. Download TOC Report

4. Download TOC Report

Monitor EDI Progress

Teacher Portal edi.ubc.ca KEY MESSAGES The first thing a teacher will see is the Welcome Page Click on Steps 1 “Add/Delete Students” to get started If a teacher has any questions, they can also ask the district trainer or contact HELP at edi@help.ubc.ca edi.ubc.ca

Teacher Portal edi.ubc.ca KEY MESSAGES If a student is missing from the class list that has been in a teacher’s class for 30 days or more: They can click on “Options” and select “Add Student” PENS must be accurate!: The system will not duplicate a PEN number edi.ubc.ca

Teacher Portal edi.ubc.ca KEY MESSAGES If a child left the class or a parent withdraws their child from the study - DO NOT complete the EDI Delete the child by following these steps: selecting the child’s name to view the student info page Selecting “options / Edit” to move to the editing page for child info Selecting “Options / Delete” Confirming the deletion and the reason why edi.ubc.ca

The EDI Questionnaire KEY MESSAGES Click on the question mark to open the guide explanation Click on the Show information… link for more information about how to answer the questions in the section. To move through students AND SAVE YOUR DATA, click “Save & Continue” or “Previous” You can also move section by section and from student to student using the buttons at the top and bottom If you leave any questions blank, a pop up box will alert you before you move to the next page. Click on Show Survey Progress to check if you have missed any questions.

Survey Progress KEY MESSAGES The Survey Progress page shows how many questions have been completed in each section of the EDI.

Teacher Portal edi.ubc.ca KEY MESSAGES The first thing a teacher will see is the Welcome Page Click on Steps 1 “Add/Delete Students” to get started If a teacher has any questions, they can also ask the district trainer or contact HELP at edi@help.ubc.ca edi.ubc.ca

Teacher Portal edi.ubc.ca KEY MESSAGES If a student is missing from the class list that has been in a teacher’s class for 30 days or more: They can click on “Options” and select “Add Student” PENS must be accurate!: The system will not duplicate a PEN number edi.ubc.ca

Teacher Portal edi.ubc.ca KEY MESSAGES If a child left the class or a parent withdraws their child from the study - DO NOT complete the EDI Delete the child by following these steps: selecting the child’s name to view the student info page Selecting “options / Edit” to move to the editing page for child info Selecting “Options / Delete” Confirming the deletion and the reason why edi.ubc.ca

The EDI Questionnaire KEY MESSAGES Click on the question mark to open the guide explanation Click on the Show information… link for more information about how to answer the questions in the section. To move through students AND SAVE YOUR DATA, click “Save & Continue” or “Previous” You can also move section by section and from student to student using the buttons at the top and bottom If you leave any questions blank, a pop up box will alert you before you move to the next page. Click on Show Survey Progress to check if you have missed any questions.

Survey Progress KEY MESSAGES The Survey Progress page shows how many questions have been completed in each section of the EDI.

Contacts at HELP? Maddison Spenrath EDI Implementation Coordinator (604) 827-5504 edi@help.ubc.ca Marit Gilbert EDI Implementation Assistant (604) 827-4050

Thank you! www.earlylearning.ubc.ca