Writing a Formal Letter

The Format your address date name and position address greeting 25 Herzl Street Tel Aviv Israel March 20, 2009 John Smith Manager My Music Shop 12 Main Street Anytown, New York USA Dear Mr. Smith, Sincerely, Rachel Cohen your address date name and position address greeting closing

Greeting If you know the name of the person you are writing to, use: Dear Mr. / Mrs. Cohen, If you don’t know the person’s name, use: Dear Sir, Do not use: Hello! Do not indent the greeting. Don’t forget the comma!

State your reason for writing First Paragraph State your reason for writing I wish to complain about the service that I received at your restaurant. I would like to apply for the job of camp counselor that was advertised in Sunday’s newspaper. I saw your advertisement in the newspaper and I am writing to request further information about the services you offer.

The body of your letter. Be sure to use formal language. Second and Third Paragraphs The body of your letter. Be sure to use formal language.

Fourth Paragraph Write a final sentence or sentences to sum up and / or to ask for a reply. In conclusion, I would appreciate… I have enclosed… I look forward to your reply.

Closing Use: Sincerely, Yours truly, Sincerely yours, Do NOT use: Love, Your friend, Bye!