Conveyance Operation and Maintenance (O&M) Manual Change Order Two, Contract TS-2636 Conveyance Operation and Maintenance (O&M) Manual Restore Executive Director’s Original Delegated Authority Commission Agenda Item #7

MIS/Conveyance System 300 miles of sewers Deep Tunnel System Flow control structures Electrical and instrument controls Hydraulic systems Communication systems

Conveyance System O&M Requires ongoing maintenance and repair to ensure reliable operation and reduce the number of overflows Requires accurate, up-to-date, and readily available information Used for many different purposes: planning, design, analysis, wet weather, maintenance

Comprehensive O&M Manual Prior to 2016, did not have comprehensive O&M manual Had ~40 different manuals, various ages, representing many different assets No centralized location Information about individual sites incomplete or outdated

Comprehensive O&M Manual Development In 2016, contracted with Donohue to begin developing comprehensive conveyance O&M Manual Work to date: Created overall layout, structure, and organization of manual Identified, gathered, and compiled information on 20 critical sites and 75 non- critical sites

Requested Change Order Staff recommends continuing to use Donohue to complete work on remaining 48 critical sites Donohue experience results in efficiency Other firms would have learning curve: additional costs Costs are consistent with past work Potentially one final CO after this one- depends on staff availability

Request to Restore ED Authority ED has authority to make cumulative professional service contract changes up to $50,000 for contracts less than $500,000 ED utilized all authority Request to restore ED’s authority in case other additional services needed

QUESTIONS?