PIIRS FY19 Key points for the advocacy community in CARE July 18, 2019

PIIRS FY19 - Why we do it Users of the data Inform the general public, donors, staff and others, on the breadth and depth of CARE’s work. Track progress in our organizational commitments Allow CARE staff to obtain and summarize data, for uses inside and outside the organization. Allow CARE staff to learn from their work and what others are doing. Motivate the improvement of quality in our information, globally. HQ Country Region $$$ External Project

The FY19 PIIRS cycle Continue building on the process from FY18 and previous FYs, and incorporating changes/improvements that are critical-feasible. http://careglobalmel.careinternationalwikis.org/piirs_fy19 Note: In the next FY, we will start a process of exploring options for a digitized/expanded PIIRS, looking at technical and structural changes for an optimized/improved PIIRS process and tools (with support from CARE USA and involvement of different parts of the CARE world).

What Is the Timeline and Deadlines to Meet? Meaningful utilization of the data Tailored reporting for multiple audiences Participatory validation/quality of data Feedback from CARE offices to PIIRS Timely data reporting from 90+ countries and 900+ projects Annual process preparation: training, guidance, coordination. March - June 15 July – 16 September October November onwards REACH and COUNTRY data IMPACT/OUTCOMES Timely data reporting from 200-300+ projects BUT can also be submitted any time during the FY October – November – December January onwards

Who do I contact if I Have Questions and Need Support? Instructions, guidance, forms, tutorial videos and other http://careglobalmel.careinternationalwikis.org/piirs_fy19   Recordings of the PIIRS FY19 Introductory sessions to take place in the week of July 22nd (in English, Spanish and French), explaining the FY19 process. Skype helpdesk https://join.skype.com/hca8Q0YlO3mb From July 15 to September 16, you can send a SKYPE message anytime during the week to the SKYPE helpdesk. Members of the CI MEL group will process the questions and respond as soon as possible. piirs@careinternational.org From July 15 to September 16, you can send an email to PIIRS anytime during the week to the SKYPE helpdesk. Members of the CI MEL group will process the questions and respond every Wednesday (if not earlier).

Excel and SharePoint remain our main platform For the helicopter: we´ll need to explore options that work within our IT-technology environment (e.g. SharePoint Forms, Azure, etc., etc.) and allow for faster and more ways of processing of data (with double counting, without double counting), creation of visuals “DIY”, potentially more frequency of data in CERTAIN questions, etc.

What Data Do I Have to Report? How many initiatives do we implement around the world? What sectors do our advocacy efforts focus on? How many people did we reach directly and indirectly? To what extent did our actions integrate the CARE approach and other key programmatic elements? REACH ONE form for EACH advocacy initiative The data to be reported for FY19 covers the period from July 1st, 2018 to June 30th, 2019.

The REACH form (ENG-ESP-FR) Project-initiative design (Section 1) Sectors and participants reached in the FY (Section 2) Strategy – PQ elements in the FY (Section 3) Abbreviation/acronym Modality of implementation In-kind assistance Service delivery Cash transfers/Vouchers Technical Assistance to other organizations Advocacy-influencing Mass communication for behavioural change / Mass campaigning Guidance on defining participants reached for each modality Sectors 12 humanitarian 17 development VSLA section Cash and Voucher Assistance Evaluation Advocacy / Innovation / Scale up Markers: Gender Governance, Resilience Climate change Partnership / Civil Society Strengthening Best Strategies and Learning Links to documents Feedback and Complaints Mechanisms Engaging men and boys Consortium Partners: organizations that have an explicit purpose of advancing women’s rights Gender Marker new updated guidance / Resilience Marker new drop-down menus instead of buttons For the helicopter: probably continue adding more disaggregation categories for participants (age, other), other questions (PSHEA) and a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better

The REACH form (ENG-ESP-FR) Project-initiative design (Section 1) Sectors and participants reached in the FY (Section 2) Strategy – PQ elements in the FY (Section 3) Abbreviation/acronym Modality of implementation In-kind assistance Service delivery Cash transfers/Vouchers Technical Assistance to other organizations Advocacy-influencing Mass communication for behavioural change / Mass campaigning Guidance on defining participants reached for each modality Sectors 12 humanitarian 17 development VSLA section Cash and Voucher Assistance Evaluation Advocacy / Innovation / Scale up Markers: Gender Governance, Resilience Climate change Partnership / Civil Society Strengthening Best Strategies and Learning Links to documents Feedback and Complaints Mechanisms Engaging men and boys Consortium Partners: organizations that have an explicit purpose of advancing women’s rights Gender Marker new updated guidance / Resilience Marker new drop-down menus instead of buttons For the helicopter: probably continue adding more disaggregation categories for participants (age, other), other questions (PSHEA) and a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better

The REACH form (ENG-ESP-FR) Project-initiative design (Section 1) Sectors and participants reached in the FY (Section 2) Strategy – PQ elements in the FY (Section 3) Abbreviation/acronym Modality of implementation In-kind assistance Service delivery Cash transfers/Vouchers Technical Assistance to other organizations Advocacy-influencing Mass communication for behavioural change / Mass campaigning Guidance on defining participants reached for each modality Sectors 12 humanitarian 17 development VSLA section Cash and Voucher Assistance Evaluation Advocacy / Innovation / Scale up Markers: Gender Governance, Resilience Climate change Partnership / Civil Society Strengthening Best Strategies and Learning Links to documents Feedback and Complaints Mechanisms Campaigns – public mobilization Engaging men and boys Consortium Partners: organizations that have an explicit purpose of advancing women’s rights Gender Marker new updated guidance / Resilience Marker new drop-down menus instead of buttons For the helicopter: probably continue adding more disaggregation categories for participants (age, other), other questions (PSHEA) and a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better

Lets take a quick look at the main changes to the REACH form

If ONLY advocacy is selected YES (& others are NO), then no need to report direct or indirect participant numbers reached

Additional question in advocacy section on numbers of people mobilized for campaigning or mass mobilization

What Data Do I Have to Report? What changes (impacts/outcomes) do projects and initiatives contribute to? What’s our progress around the 2020 goals? (Global indicators) HOW What are the most successful strategies that drive that change? What are we learning about CARE’s contribution to change? IMPACT/OUTCOMES ONE form for EACH initiative that can demonstrate change. Projects that measured impact during FY19 BUT ALSO any other that ended since FY15 to date. CARE and partners have influenced policies, legislation, public programs, and/or budgets so they are more responsive to the rights, needs and demands of people of all genders in 178 projects or initiatives, across 53 countries In 59 projects or initiatives in 33 countries, this influencing has led to actual impacts or outcomes for nearly 55.5 million people, with the potential for positive change for a further 169 million people if the policies or changes that we have influenced are fully implemented CARE and partners’ contributions to change in these cases was either high (there is evidence to believe that the change would not have happened without our efforts) or medium (we contributed substantially, but along with other partners)

Impact data - global indicators The IMPACT/OUTCOMES form (ENG-ESP-FR) General information (Section 1) Impact data - global indicators (Section 2) https:/www.careevaluations.org/ Abbreviation/acronym Details on donor(s), lead members and % funding From Poverty and Social Injustice to Income Poverty and Access to Basic Services Indicator 3: access to basic services identification: basic infrastructure services (water and sanitation), social services (education), other. Humanitarian Added # people affected Indicator 4: each indicator now has HH size question, exact indicator used and size of impact calculation. Influencing policies, budgets & programs(indicator 20) Link to the compilation of advocacy wins/AIIR tools in the CARE world, to date “outcome materialization” question to assess the extent to which the advocacy/influencing win has materialized in a policy/practice change For the helicopter: probably continue adding more disaggregation categories for participants impacted (age, other), a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better and more specific space for supplementary indicators (WASH+, education, etc.)

Impact data - global indicators The IMPACT/OUTCOMES form (ENG-ESP-FR) General information (Section 1) Impact data - global indicators (Section 2) https:/www.careevaluations.org/ Abbreviation/acronym Details on donor(s), lead members and % funding Data controls (e.g. total impacted < women impacted + men impacted) From Poverty and Social Injustice to Income Poverty and Access to Basic Services Indicator 3: access to basic services identification: basic infrastructure services (water and sanitation), social services (education), other. Humanitarian Added # people affected Indicator 4: each sector now has HH size question, exact indicator used and size of impact calculation. Influencing policies, budgets & programs(indicator 20) Link to the compilation of advocacy wins/AIIR tools in the CARE world, to date “outcome materialization” question to assess the extent to which the advocacy/influencing win has materialized in a policy/practice change For the helicopter: probably continue adding more disaggregation categories for participants impacted (age, other), a much more dynamic form, structure in modules so that we can hide/display and control for inconsistencies better and more specific space for supplementary indicators (WASH+, education, etc.)

Lets take a quick look at the form

Flowchart for deciding outcome materialization score a) Is the advocacy/influencing success focused on promoting better implementation of existing policy or practice, e.g. through accountability or participation, but without necessarily promoting formal changes in policy/guidelines etc.? P-Participation & Accountability YES NO 1 - It has not materialized in a formal policy change. It is mostly a process win NO b) Has the advocacy/influencing success led to a formal change in policy or institutional practice? YES 2 - Is yet to be put into practice or has no resources allocated for implementation c) Is the policy/practice change that we have influenced being put into practice (and resourced, if necessary) NO YES 3 - Actual impact cannot be measured/quantified (too abstract or hard to measure) d) Is it possible to quantify the difference that this policy/practice change will generate in the life of the impact populations? NO YES 4 - Actual impact is not quantifiable now, although likely to be in the future e) Do we yet have quantitative data from trustworthy sources showing the actual impact this policy/practice change is having? NO YES 5 - Change that is being implemented, with evidence of actual impact to date

What Steps Do I Follow to Organize the Reporting in My Country What Steps Do I Follow to Organize the Reporting in My Country? – COUNTRY OFFICE Reach data Impact/Outcomes data List the initiatives Go back to the REACH data from FY18 Define who needs to be involved and make it a collaborative learning exercise: Project or Initiative Manager, Technical Expert, Finance Expert, Project MEL Specialist, Country MEL Specialist, CARE Member/Lead Member staff Familiarize with the REACH forms and guidance: The video tutorial How to download and submit the form  Guidance: PIIRS Definitions for Tracking, Counting and Reporting participants REACHED and IMPACTED Gender Marker Governance Marker Resilience Marker   Fill the form, review and validate the data and then submit it to PIIRS Write an email to piirs@careinternational.org confirming the reporting has been completed. Go back to the IMPACT/OUTCOMES data from FY15 to FY18 and the recently published advocacy wins compilation Treat any potential double counting Define who needs to be involved: Project or Initiative Manager, Technical Expert, Finance Expert, Project MEL Specialist, Country MEL Specialist, CARE Member/Lead Member staff Familiarize with the tools and guidance How to download it and submit the form  Global and Supplementary Indicators for Measuring Change CARE’s Advocacy and Influencing Impact Reporting (AIIR) Tool