PreACT Training October 24, 2018 Myers Park will test all eligible 10th grade students, according to Power School.

Inventory Test Materials 2012 PSAE Test Administration Training Inventory Test Materials Inventory again immediately before and after test administration: Sign out to Test Administrator and sign back in to STC PreACT Admin Manual p. 3

Materials ACT Supplied Materials State Supplied Materials Student test booklets – One per student testing Student answer folders – One per student testing Pre-ACT Administration Manual – Test Administration Procedures Instructions for Completing Your Answer Folder Send home with students but DO NOT use on test day State Supplied Materials Fall 2018 PreACT Administration Supplement – Paper Testing PreACT Admin Manual p. 3

Materials No. 2 pencils - No ink or mechanical pencils School Supplied Materials No. 2 pencils - No ink or mechanical pencils Two reliable time pieces – watch, stop watch, interval timer Calculator – Optional for Pre-ACT PreACT Admin Manual p. 8

2012 PSAE Test Administration Training Calculators May only be used on the Math portion of the test Allowed by ACT but not required All questions can be answered without the use of a calculator School decision: For uniform testing practices, either the school gives calculators to all students or students are expected to provide their own calculator If school provides calculators to students – distribute before testing begins as students are being admitted to the test room Calculators cannot be shared Calculator requirements At least 4 function with square root Calculators must have the memory cleared before and after testing See Prohibited list in Administration Manual PreACT Admin Manual p. 10 - 11

Testing Staff Qualifications – for all positions Proficient in English Experienced in testing and measurement A staff member of the school district Not a relative or guardian of an examinee in their assigned room Not a private consultant or individual tutor of any examinee in their assigned room PreACT Admin Manual p. 4 - 6

Room Supervisor Read and understand the Administration Manual and Supplement Attend training and briefing session at school Serve in one room during entire session Identify and admit each student into the testing room Direct students to specific, assigned seats Account for test materials before, during, and after testing Read test instructions (utilize supplemental instructions) Time each test accurately Monitor students and materials at all times Complete all required documentation Document and report any irregularities to STC PreACT Admin Manual p. 4 - 5

Proctor May be used in rooms of 10 or more students or where additional support is needed (not a relative or guardian of an examinee in assigned room) Read and understand the Administration Manual Attend training and briefing session at school Help to identify, admit and direct students to seats Distribute test materials Verify the timing of the test Monitor students Report any irregularities to the room supervisor Help collect and account for all test materials PreACT Admin Manual p. 6

2012 PSAE Test Administration Training Prior to Testing Ensure rooms are prepared for testing Send Parent Testing Day Reminders home and Instructions for Completing Your Answer Folder Remind students Bring 2 - #2 pencils and erasers Bring permitted calculator DO NOT bring cell phone or any electronic devices PreACT Admin Manual p. 8

2012 PSAE Test Administration Training Testing Environment Desks arranged in straight rows and columns so that students are three feet apart shoulder-to-shoulder and head-to-head Wall clock if possible Bulletin boards covered All test taking strategies and content material covered Maps and periodic tables do not need to be covered Comfortable temperature and lighting Limited distractions Alarms and bells turned off Large Scale Administrations Prohibited Writing surfaces large enough to accommodate all student materials PreACT Admin Manual p. 8 - 9

All sections must be completed in one day Scheduling Student Information Section 10 minutes English (45 items) 30 minutes Mathematics (36 items) 40 minutes BREAK:10 minutes Reading (25 items) 30 minutes Science (30 items) 30 minutes General Administration 10 minutes Total Time (without break) 150 minutes All sections must be completed in one day PreACT Admin Manual p. 8 11

Test Administration Test Administration should occur first thing in the morning with no instructional content prior to testing One day administration Student information section and subject tests Test Administrator must follow the directions in the Fall 2018 PreACT Administration Supplement – Paper Testing No Barcode labels Follow instructions on page 24 of Administration Manual for Same-Day Completion of Examinee Information Section Students will only complete Blocks A, B, D, F, G, and H Student ID Number must be right-justified with leading zeroes No break after student information section Link to Online Manual: http://www.act.org/content/dam/act/unsecured/documents/AdministrationManual- PreACT.pdf PreACT Admin Manual p. 12

2012 PSAE Test Administration Training Test Day Procedures Identify and admit students Utilize student ID cards and roster to confirm students Direct students to seats Alphabetical (Left to right and front to back) Utilize PreACT Seating Diagram on page 51 No late arrivals Other than permitted calculators, students may not have in their possession a cell phone or any electronic device (including smart watches and fitness bands) at any time during testing, including breaks Student will be removed from testing Answer folder will be voided PreACT Admin Manual p. 18, 46

2012 PSAE Test Administration Training Exact Timing of Tests Use more than one timepiece (not a cell phone) Time each room individually No “central” timing Provide 5-minutes remaining reminders (in script) Post Start and Stop times and or time allowed for each test on the board Record times in the Administration Manual The full time allotted for each section must be given to all students regardless of students finishing early PreACT Admin Manual p. 19

2012 PSAE Test Administration Training Irregularities Room Supervisors should report all irregularities to STC using PreACT Testing Irregularity Report All Irregularities must also be reported in OTISS If a student answer folder is VOIDED it should remain at the school, in the School Test Coordinator’s testing files All completed ACT Testing Irregularity Reports should be submitted to ACT. Retain a copy for your records Attach any defective materials to the irregularity report PreACT Admin Manual p. 19 - 21

Types of Irregularities Defective materials Examinee illnesses Mistimed tests Marking or reading in future section of answer folder or test booklet Student challenge of testing items Irrational behavior Unauthorized testing aids PreACT Admin Manual p. 19

2012 PSAE Test Administration Training Post-Test Room Supervisor’s Responsibilities Checklist on page 40 Account for all test booklets, and answer folders before dismissing students Verify you have an answer folder for each student who tested (transcribe for any student with approved alternate mode of response) Check answer folders to ensure they are correctly marked and student information is entered on the folder Complete the irregularity report (if applicable) Return materials to School Testing Coordinator PreACT Admin Manual p. 40

Accommodated Testing Eligibility Students must have a CURRENT IEP, 504, EL, or Transitory Impairment plan on test day EL students must score below a 5.0 on the reading subtest of WIDA Screener or ACCESS to qualify for accommodations Accommodation(s) must be routinely used during instruction to be eligible for use on assessments PreACT Admin Manual p. 14

Test Read Aloud (computer) Implemented with audio USB Students using audio USBs can test as a group provided they have individual head phones and can control the progress of the USB on their own Students may replay any portion of the test being worked on as many times as necessary, within the approved time limits Students may be given up to 120 minutes to complete Test 1 and up to 90 minutes to complete each of the other three tests Before test day, test the USBs to make sure that they work properly with your equipment PreACT Admin Manual p. 17

Large Print Implemented with Large Print Test Book and Large Print Response Worksheet 18 point font Student responses must be transferred on to a regular scoreable answer folder Ensure that seating does not allow other students to see student’s responses during the test session PreACT Admin Manual p. 15 - 16

Mark in Book Student can test in regular setting with regular testing materials Transcribe responses when students record their responses in a manner other than the regular answer document Braille, Large Print, Dictate to Scribe, MIB etc. Must occur under secure conditions Three or more school personnel present at the time of transcription Transcribe, Verify, Observe All sign front cover of original response Answers must be transcribed exactly as written, including student errors PreACT Admin Manual p. 14

Dictate to Scribe For multiple-choice, student may dictate letter choice, read answer aloud, or point Student proofreads responses Separate Setting one-on-one required Scribe records student responses as dictated by student Sign Dictate to Scribe Validation Statement on Sharepoint PreACT Admin Manual p. 14

Testing in a Separate Room All students must be receiving the same accommodations or accommodations that are permitted to be grouped together Document range or maximum number of students Maximum size for a small group for ACT assessments is 10 students PreACT Admin Manual p. 14

Extended Time Document based on maximum testing time Must test separately from standard time test sessions Options for PreACT are: Time and a half Double time per section Sections are timed, students must stop testing at the end of the extended time even if they are still working Students must eat lunch and travel home at regular dismissal time Room Supervisor must adjust the verbal instructions to specify the correct timing PreACT Admin Manual p. 17 - 18

EL Accommodations Word-to-word bilingual dictionary Must be on approved list Translated directions 12 languages Printable from NC ACT site Testing with time-and-a-half PreACT Admin Manual p. 18

North Carolina Testing Code of Ethics Reporting North Carolina Testing Code of Ethics Reports are typically mailed to schools 5-10 days after Answer Folders are received by ACT Protect confidentiality of students at all times Return student reports with test books Student scores may only be disclosed to persons with legitimate need (ex. Parents or receiving school) Student scores CANNOT be sent via email If scores need to be sent between schools (student transfers from one school to another), a fax may be sent after verifying the receiving person is at the fax machine

Pre-Check Out/Check-Out NO Pre-Administration Date Pre-Check Out: Tuesday, October 30 from 6:30 am to 3:30 pm You will verify counts and rosters for test day during Pre-Check Out. Test Day Check Out: November 1st 6:30 am to 7:00 am Wait for ALL CALL to begin official testing on Pg. 34 You may complete Pre-testing instructions prior to ALL CALL

Green Roster Directions Verify Student Names on Roster are in your class Copy Form # from the front of test books for students who are present/testing in room Leave Form # blank for absences Check Comments for any students needing accommodations Complete correct attendance in PowerSchool (IMPORTANT!) Pre-ACT November 1 Signature ___________________________________________ LAST FIRST ID DOB Home_Room # Form # Comments 1 Lynch Christopher 8399911 5/30/2001 10_CAMPAGNA_MC17 18A 2 Ryan 8586323 7/28/2002 3 Lynn Carissa 8595679 10/7/2003 4 Macon George 6137258432 11/5/2002 Send to S3 5 Maddox Da'Nijah 8413183 10/12/2003

Schedule for November 1, 2018 7:15 to 10:30: Homeroom and test administration (Unless called to hold students longer) Transition to normal schedule, at the end of testing 10:37 – 12:38: 3rd block with lunch 12:45 – 2:15: 4th Bock