Change Order Number Five, Contract M03037P01, Professional Services, 2050 Facilities Plan – Ultimate Build Out, and Approve Changes in Total Project Cost Commission Agenda Item # 10

2050 Facilities Plan Project Initiated 2014 Founded in Asset Management Milestone horizons: 2035, 2040, 2050 Four MMSD geographies: Conveyance/Storage systems Water Reclamation Facilities/Biosolids handling Watercourses Green Infrastructure

2050 Facilities Plan Project Innovative approach Develops customized tools Track risks Evaluate alternatives Prioritize investments

Change Order Number Five, 2050 Facilities Plan CONTRACT AMOUNT PERCENTAGE INCREASE OVER ORIGINAL CONTRACT AUTHORIZED BY   SWMBE Original $4,905,265 Commission 20.8% Change Order No. 1 $0 0.0% Executive Director N/A Change Order No. 2 $150,000 3.1% 33.4% Change Order No. 3 $1,325,158 27.0% 31.4% Change Order No. 4 Change Order No. 5 $1,653,191 33.7% Request of the Commission 17.5% Change Order Total $3,128,349 63.8% TOTAL $8,033,614 22.5% These are the 10 projects, but 11 contracts with budgets over $150,000 (ED Authority).

2050 Facilities Plan Project Change Past 5 Years: planning for facilities & asset management: Single, combined, efficient effort Focus primarily on AM Now: need critical answers: Major, long-term facilities investments Accelerated 2050 FP effort AM continue separately, focus on short-term WRF issues

2050 Facilities Plan Change Order 5 Primary Change Order tasks: Project management, collaboration, document writing Asset Management Plan, Chapters 1-4 Analyses: Conveyance/storage systems Water reclamation facilities/biosolids handling Watercourses Green infrastructure Public Involvement Nontraditional Amendment Approach: -Normally, when we identify extra tasks not in the original scope, the consultant costs them out and we either accept or negotiate the price -Here, knowing what we know several years into the game, we fully rescoped the project (adding in what we know is needed and removing AM post Ch 4), determined what the FP would cost to complete, and subtracted the amount of money that was still in the contract to arrive at the amendment. If Asked: Why significant changes to the scope? We didn’t know how involved the AM approach would become (FP’ing has never been done this way) At MMSD’s request per the RFP, we underestimated PM needs (large project, 2 dozen subs) We underestimated modeling needs We underestimated MMSD task leader and division director expectations Developed unexpected tools (BCEs, dashboards, $120K thing Other reasons for the sweeping changes? If Asked RE: costs to complete the work: Primary Amendment Tasks: Project Management, Collaboration ($489K) Asset Management Plan Ch 1-4 ($104K) Conveyance/Storage Systems ($563K) Water Reclamation Facilities/Biosolids Handling ($484K) Watercourses ($99K) Green Infrastructure ($106K) Energy ($24K) PI ($79K) Document Writing ($390K)

Project Cost/Schedule Cost requests: Contract amendment: $1,653,191 M03037 TPC: $1,653,191 Schedule change: Amended project completion date: December 2020 July Commission: Request to award AMP contract to Black & Veatch

QUESTIONS?