Special Project Grants Funds and IDEA EC Grant Application & Fiscal Accountability New Charter School Leaders Institute June 2019 Presented by Lori Peterson Special Project Funds Consultant NCDPI Exceptional Children Division Special Programs and Data Section

IDEA Individuals with Disabilities Education Act Our nation’s special education law EC Division – Special Programs and Data Section

Funding 611 Funds Annually, LEAs, charter schools and SOPs have the opportunity to submit federal grant applications for funding under IDEA, Section 611. Federal IDEA, Section 611 (3 through 21) funds are allocated to traditional LEAs, charter schools and State-operated programs (SOP) through PRC 60 based on a formula that includes: a base payment Average Daily Membership (ADM), and the number of children living in poverty. EC Division – Special Programs and Data Section

Funding 619 Funds Annually, LEAs and charter schools have the opportunity to submit federal grant applications for funding under IDEA, Section 619. Federal IDEA, Section 619 (3 through 5) funds are allocated through PRC 49 based on a formula that includes: a base payment ADM, and the number of children living in poverty. Note: 619 funds are now available to charter schools for five-year old children with disabilities who were not yet 6 on the December 1 child count. Charter schools will have access to these funds beginning with the 2018-19 school year. EC Division – Special Programs and Data Section

Funding Access EC Grants Online Application Use of Funds Facilities Program and Services Personnel/Certification Professional Development Assurances Maintenance of Fiscal Effort Use of funds – Chart of Accounts Facilities – ADA Program and Services – full continuum Personnel/Certification – HQ teachers and assistants Professional Development – what is being offered Assurances – BAAS – finance Debarment – drugs, suspension, Program - services MOE – Budget and Expenditures EC Division – Special Programs and Data Section

Online Application Will be due at a specific time and will lock Contains compliance checks Contains audit checks Cannot be completed overnight Does not have spell check feature Travels through a process for approval Contains an amendment component Help is located within the application – Version 4.1 EC Grants Training Document EC Division – Special Programs and Data Section

The Application EC Division – Special Programs and Data Section

The Budget EC Division – Special Programs and Data Section

The Fiscal Monitoring process is composed of three tiers Tier I – Budget vs. Expenditures Tier II – Desk Reviews Tier III – On-site/Virtual Reviews EC Division – Special Programs and Data Section

Fiscal Monitoring Tier I Tier II Review of budget vs. expenditures All systems complete an IDEA Fiscal Desk Review every five years. There is a random selection of at least 50 systems each year for the desk review. Desk Review contents: Time and Effort Equipment purchase and inventory Maintenance of Fiscal Effort (MOE) Proportionate Share – traditional LEAs only Coordinated Early Intervening Services (CEIS) EC Division – Special Programs and Data Section

Fiscal Monitoring Fiscal Monitoring Tier III IDEA Fiscal Monitoring on-site reviews On-site/Virtual Review Contents include: Time and Effort Equipment Contracted Services Maintenance of Fiscal Effort (MOE) Proportionate Share – traditional LEAs only Coordinated Early Intervening Services (CEIS) Risk Based criteria include but are not limited to: Findings from the IDEA Desk Review Annual LEA Single Audit Findings EC Director turnover SEA identified potential fiscal issues EC Division – Special Programs and Data Section

Fiscal Monitoring Fiscal Monitoring Visit the Finance and Grants tab on the EC Division website. Here you can find forms needed for fiscal accountability. EC Division – Special Programs and Data Section

There are 6 Special Project Funds Special State Reserve Risk Pool Group/Foster Home Out-of-District Developmental Day Center Community Residential

Applications, Procedures, and Instructions Available at: DPI’s EC website under Finance & Grants http://ec.ncpublicschools.gov/finance-grants/applications

Applications, Procedures, and Instructions Select “Applications” from the menu that appears on the next page

Applications, Procedures, and Instructions Next, a listing of the individual applications appears. A brief description for each funding area is also provided. Click on the funding area name to view, download and save documents or forms to complete.

Risk Pool vs Special State Reserve RP Federal Funds- PRC 114 Application due date: Sept. 15th Child was enrolled the previous year. Child specific, provide support High needs Minimum rubric score of 8 Cost requirement- 3 times the per pupil expenditure Services are documented in IEP Cannot provide funds for teacher salaries SSR State Funds- PRC 063/036 Application due within 60 days of enrollment/change Child is new to the LEA or application submitted due to a change in condition. Child specific, provide support High needs Yes/No questions in the application assist to define high need Services are documented in IEP

What is meant by “high need?” Behaviors that: are not age-appropriate or typical present as a safety issue have not been corrected through appropriately applied interventions (PBIS, MTSS, BIP, etc) Physical or medical needs Life skill challenges: self help, self care, hygiene Specific needs that call for specialized support Communication needs

Risk Pool vs Special State Reserve, cont’d RP Materials & Equipment Child specific If child leaves LEA Goes with child if in N.C. Stays with LEA if child leaves N.C. Validation Visits If child withdraws, within 10 days submit End Of Year update, Reversion form. By June 30th, submit End Of Year update and, if applicable, reversion form. SSR Materials & Equipment Child specific If child leaves LEA Goes with child if in N.C. Stays with LEA if child leaves N.C. Validation Visits If child withdraws, within 10 days submit End Of Year update, Reversion form. By June 30th, submit End Of Year update and, if applicable, reversion form.

Group/Foster Home Funds State PRC 032 and Federal PRC 060 For children new to the LEA who are residing in a licensed Group or Foster Home. Application/ Roster due within 60 calendar days of enrollment. The Group/Foster Home must be licensed by the appropriate agency for 24 hour child care. LEA is responsible for verifying that the center is appropriately licensed. Withdrawals are to be submitted within 30 calendar days.

Thank You! Lori Peterson lori.peterson@dpi.nc.gov 919-807-3966 EC Division – Special Programs and Data Section