How Engineering Finance Can Help You Ordering goods/services Booking travel Conference registration Claiming expenses

Engineering Finance Team Room 101 Nanhyfer Building Bay Campus Call in and see us or email engineeringorders@swansea.ac.uk

Paperless Ordering Process Obtain quote from supplier/online basket screenshot Complete Engineering Order Form Submit both to engineeringorders@swansea.ac.uk

EXAMPLE Company Details Your Details Cost Quantity Details of goods/service required Grant code EXAMPLE

EXAMPLE QUOTE

Orders above £25K require a tender Procurement Rules Orders below £2.5K one written quote (Orders on WEFO funded grants always require 3 quotes) Orders above £2.5K three written quotes if not using a framework supplier Orders above £25K require a tender

Framework Suppliers (as 22/3/19) IT Equipment Stone/Academia Car Hire Days Travel STA Travel Stationery OFFICE DEPOT Chemicals 1 Sigma Aldrich 2 Fisher Scientific 3 Scientific Laboratory Supplies

Finance Team obtain grant holder authorisation and order the goods/service You will receive email confirmation when your order has been placed Goods inwards team will contact you when goods are available to collect from the service yard (next to Engineering East)

Complete both pages of claim form Print & hand sign (available from engineeringorders@swansea.ac.uk) Print & hand sign Attach original receipts Obtain supervisor’s signature Drop off in Engineering Reception or bring to Room 101 Nanhyfer Building Finance Team will obtain Head of College signature and forward to Central Finance for payment - student expenses are paid every Tuesday

EXAMPLE

If in doubt please just ask If in doubt please just ask! Call in or email Engineering Finance Team Room 101 Nanhyfer Building Bay Campus engineeringorders@swansea.ac.uk