Compact Office Staff Training June 2019

Training Agenda FY2019 ICOTS Enhancements DCA Region Election Reminder FY2020 Audit Q & A ICOTS Whitepaper December 2018 Rule Proposal Comment Period

Code Release 34.1.0 - ICOTS Enhancement 3/6/2019 New Compact Workload Features & Filters New Address Change Notification ‘Sending State’ added to activity notifications New NOA due notifications BUG FIX: Response to OVRs-Order Offender to Return Option https://support.interstatecompact.org/hc/en-us/articles/360019208573-Code- Release-34-1-0-ICOTS-Enhancement-3-6-2019 PREVIOUSLY LAUNCHED March 6, 2019

Code Release 34.2.0 - ICOTS Enhancement 4/17/2019 New State Admin ability to update compact office info Case notes for activity reassignment Supervisor direct report reassignment feature New ‘submit’ button and offender identifiers added to Manage Caseload screen https://support.interstatecompact.org/hc/en-us/articles/360021562794-Code- Release-34-2-0-ICOTS-Enhancement-4-17-2019 PREVIOUSLY LAUNCHED April 17, 2019

Code Release 34.3.0 - ICOTS Enhancement 5/8/2019 Modified Offender Application-Specific Address to be Removed Clean up checkboxes on Transfer Request PDF New NOA due notifications BUG FIX: Progress Report showing old employment info https://support.interstatecompact.org/hc/en-us/articles/360022748813-Code- Release-34-3-0-ICOTS-Enhancement-5-8-2019 PREVIOUSLY LAUNCHED May 8, 2019

Code Release 34.4.0 - ICOTS Enhancement 6/19/2019 New Process for Returning Offenders https://support.interstatecompact.org/hc/en-us/articles/360024967413- Code-Release-34-4-0-ICOTS-Enhancement-6-19-19 SCHEDULED LAUNCH June 19, 2019

Code Release 34.4.0 - ICOTS Enhancement 6/19/2019 SCHEDULED LAUNCH June 19, 2019

Code Release 34.4.0 - ICOTS Enhancement 6/19/2019 Provide ‘Reason for return’ per Rule 4.111 SCHEDULED LAUNCH June 19, 2019

Technical Changes ‘Transferred Offender’ option removed from traditional RFRI’s Receiving State can only request RI’s for return- other options no longer available Criminal Case info removed from process Return address/employment can be ‘unknown’ Ensure CCN’s are sent when offender departs! Submission of NOA changes the primary address to ‘NULL’-SS can update if needed If address NULLS prior to CCN created, SS may need to enter a primary address. SS’s can stay on top of this by ensuring the CCN is in workflow prior to sending NOA

DEMO

DCA Region Chair Elections July 2019

FY2020 Compliance Audit Letters to be sent early July Instructions & copy of questions Responses due Sept 1st, 2019 Details on 10 randomly selected absconder cases Information related to warrant tracking processes Important notes: Submissions made electronically Designate/Coordinate: 1 submission per state (including bifurcated/split states) Data will be used to establish standards for FY21 audit

ICOTS Whitepaper Dec 2018 Documents the legal implications of ICOTS and the use of ICOTS records as official court documents Addresses questions raised by states regarding the custodian of ICOTS data and its reliability Compact administrators act as ‘custodian’ ‘Hearsay rules’ can vary between jurisdictions Each state should know its own rules as it relates to ICOTS ICOTS is system of record; PDF’s are a representation of data as current as at the time it is pulled Affidavits may be necessary and are to be provided by the state who entered the data. Paper provides guidance to administrators when the technical aspects need to be described to use data from system https://www.interstatecompact.org/sites/default/files/2018-12/ICAOS-ICOTS-Implications-Whitepaper_0.pdf

Comments Due July 1st! 2019 Rule Proposal Initial Comment Period May 1- July 1, 2019

9/6/2019 Questions