Non-Tenure Track Promotion June 20, 2019

What Is It? A voluntary promotion system for full-time Extension faculty who are housed off campus or those on campus who are not primarily appointed to a college or school.

Why Does It Exist? To recognize increasing excellence and achievement in the core competencies and duties of Extension faculty.

So What’s In It For Me? Professional recognition Monetary awards Associate: A salary increase of $6,000* Professional: A salary increase of $8,500* * These amounts were for the previous award cycle and are subject to change. Monetary awards are dependent on availability of funds

Eligibility Meet the attributes: Associate: Normally 7 years* of Extension or equivalent academic experience, consistent excellence & achievement in the core duties with measureable outcomes. Professional: Normally 14 years* of Extension or equivalent academic experiences, sustained excellence and achievement in the core duties with measurable impacts. * Those with doctoral degrees then normal years of experience are 5 and 10 years.

Critical Part Of The Process Applicants make of the decision of when to apply It may take five or more years before criteria for the next level can be achieved. Subsequent promotions will consider only work that occurred from the last promotion to the desired promotion. One exception …

The Exception For ranked Assistant and Associate Extension Professionals in that title at the time of approval of these bylaws, any future applications for promotion to Associate or Professional rank may consider all years of service and evidence of accomplishment.

So What Do I Have To Do? Prepare and submit a dossier that demonstrates that you meet the attributes of the rank for which you are applying.

Changes To The Guidelines Tab I – Additions Tab II – Department Review Letters Tab IV – MyVita Tab V & Appendix A – Summary of Accomplishments Tab VI - External Reviewers Appendix D – Definition of Terms

So What Is In A Dossier? Tab I - Appointment Folder Tab II - Departmental Summary Letters and Recommendations Tab III - College/School Summary Letters and Recommendations Tab IV - Complete C.V. Tab V - Summary of Accomplishments 5 samples of work, each not to exceed 5 pages Tab VI - External Reviews Tab VII - Departmental and Divisional Guidelines

Inside The Front Cover Recommendation Signature Page and Record of Formal Votes (before and after any appeals) (Appendix B) History and Recommendation Summary Form (Appendix C)

Tab I – Appointment Folder Initial Letter of Appointment Job Descriptions All for the period being evaluated If a formal description not available, explain what you were supposed to be doing Plans of Work 5 preferred Minimum of 3

Tab I – Appointment Folder Self-Assessments 5 Preferred Minimum of 3 For the upcoming year only 2 are on record Supervisor Evaluations 5 preferred

Tab II – Department Letters Two letters are required County Engagement and Field Specialists Regional Director/Other Program Director/Education Director Field Specialists without a designated regional responsibility Another in the chain of supervision

Tab II – Department Letters Training Institute Specialists Training Institute Director Need for a second letter will be determined on a case-by-case basis in consultation with the Policy and Standards Committee Chair

Tab III – College/School Summary Letters Not used by the candidate or their supervisors

Tab IV – Curriculum Vita MyVita is the standard Explanatory notes allowed CV & notes cannot exceed 25 pages

Tab V - Summary of Accomplishments Four criteria items Philosophy Educate Create Connect More extensive listing of: Evidence Documentation Content Guidance

Tab V - Philosophy Explain, in general terms, what you do, why you do it and what you want to accomplish The remaining criteria items demonstrate your success in accomplishing what you explained above Include other thoughts you believe would be helpful for the committee to understand your approach to your work

Tab V – Educate What do you do? Why do you do it? How do you do it? How well did you do it? What are the results? Associate Rank – Outcomes Professional Rank – Outcomes and Impact

Criteria Examples of Evidence, Documentation and Content Guidance 2. Educate Evidence of outcomes, and quality of delivered extension education & services as derived from learners, clients, communities and stakeholders Summary of instructional, integrated, collaborative and interdisciplinary delivery of presentations, curriculum or programs delivered online, onsite or in person Include the outcomes resulting from the delivered presentations, curriculum and programs Define your role in delivery of presentations, curriculum and programs Identify Innovative approaches to fulfilling this criteria Discuss the methods of delivery and why those methods were selected Include not only what you did but also why those presentations, curriculum or programs were chosen Participant numbers and their evaluations Input from the your supervisor in the area of appointment Samples of work Colleague/peer review letter Revenue resulting from programming efforts Program summary report from MyExtension or other sources Whatever is included in responding to this criteria should be your CV

Definitions Output — Conducted and completed activities involving an individual, group or organization and the associated learning. Activities include personal contact and the delivery of a program, curriculum or service, presentation and the development of publications and scholarly products. Learning could include new knowledge, skills or abilities.

Definitions Outcomes — Changes in knowledge, actions, attitudes or conditions of an individual, group or organization resulting from the delivery of Extension presentations, services, curriculum and programs. Changes could include behaviors, practices, actions, decisions or policies. Impact — The measurable results from the outcomes of Extension programs, services or curriculum. Measurable results include, but are not limited to, economic, social, environmental, personal or civic.

Tab V - Educate Your professional development Conferences, seminars, etc. Additional degrees Professional organizations participation and leadership Self Study What does the committee need to know What did you do in the professional organizations How did you use what you learned

Tab V - Create Programs & Curriculum What Why How Your role Adjustments & modifications

Definitions Presentation — Any activity conducted by Extension faculty designed to provide knowledge, information or skills to an individual, group or organization. Presentations can be the means to deliver curriculum or services, or are created in response to a local need. Presentations include material developed or delivered by any faculty member for one-time or repetitive use.

Definitions Curriculum — A course created for delivery within a program area online or onsite by individual or multiple Extension faculty that has been through a design and development process. Curriculum includes the presentation material, presenter notes, a lesson or implementation plan, a syllabus, a completed review process to validate the material, marketing resources and evaluation tools. … Program — A coordinated set of learning experiences designed to achieve predetermined outcomes. Program development follows a continuum starting with initial environmental scanning and identification of a need or gap; determining programming priorities; and the development of learning experiences and application activities that culminate in changes in knowledge, behavior, skills and attitudes. These changes manifest as measurable program outcomes.

Tab V - Create Research What was its purpose Your involvement How disseminated How used Results Can include grants when serving as PI or CO-PI

Definition Research (scientific and applied) — Research is the activity associated with developing new or validating existing knowledge that is disseminated through the delivery of presentations, curriculum, programs, consultations, professional/scholarly publications and presentations, etc. Scholarly work — Publications appearing in journals, magazines, websites etc. and/or presentations at multistate or national conferences where a screening or selection process has judged the work worthy of dissemination through that source; curriculum, software, etc. adopted by other states or professional associations. Scholarly work also includes the research necessary to develop the publication or presentation.

Tab V - Connect Engagement in the community Who How Why Any underserved Results, which can include financial or other support

Tab V - Connect Engagement in the University & Program Area and Profession Who What Contributions Results, which can awards and recognition

Tab V – Samples Of Work 5 samples, each no more than 5 pages Focus on program, curriculum, research content Visuals Speaker notes Examples of modifications These don’t help much Five pages of nothing but PowerPoint slides Flyers Agendas

Tab V – Professional Guidance In addition to measurable impacts, professional candidates are expected to include evidence of new or increased creative works and connection activities. Performance at the same level as an associate since promotion to that rank does not meet the criteria for promotion to professional.

Tab VI – External Reviews Two letters from peers at other academic institutions or equivalent organizations One letter from a partner, collaborator or stakeholder One letter from a peer or colleague

Tab VI Candidates submit names of external reviewers to their supervisors Supervisors select the reviewers

Dossier Standards Listed on pages 5 & 6 of the guidelines Font size Page counts Electronic dossier content in pdf format Samples of work in paper dossier must be in pdf Tabs and labels Incomplete or late dossiers will not be considered

Applicant Timeline As soon as possible Notify your supervisor of your intent to apply Forward four recommendations for external reviewers, three recommendations for partner/collaborator/ stakeholder reviewers and three colleague/peer reviewers to your supervisor. August 1 Earliest candidates can request Box access

Applicant Timeline No later than 11:59 p.m., August 31 Final opportunity to: Notify your supervisor of your intent to apply for promotion and request Box access. Requests for Box access on September 1 or later will not be honored. Forward four recommendations for external reviewers, three recommendations for partner/collaborator/stakeholder reviewers and three colleague/peer reviewers to your supervisor. No later than 11:59 p.m., September 30 Candidates submit their dossier, one paper copy to their supervisor and one electronic copy via Box. On midnight, October 1, Box access is closed to candidates.

Reviewing Dossiers All committee members review all dossiers. One committee member of equal or greater rank presents your dossier and makes a promotion recommendation. All committee members discuss the dossier & recommendation. Committee members of equal or greater rank vote, those of lesser rank abstain.

Extension Faculty Policy & Standards Committee Business & Communities Chris Thompson* Concurrent Non-tenure Track Susan Mills-Grey Tenure Track at Large To be elected Youth & Families Karla Deaver Health & Safety Denise Sullivan Agriculture & Environment Darla Campbell Agriculture & Environment To be elected * Committee Chair New term starts September 1

Reviewing Dossiers The Vice-Chancellor of Extension & Engagement makes a promotion recommendation after reviewing the dossier and committee recommendation The entire dossier and both recommendations are forwarded to the provost The Provost makes the promotion decision

Appeal Process Three levels Committee Vice Chancellor Provost

NTT Tips Follow the guidelines Read and use the definitions Summary of accomplishments – clear cut Who What Why How How well Results – outputs, outcomes, impact

NTT Tips Whatever is in Tab V must be in your CV Grammar should be professional Applicants edit for content, have others review your dossier It is your decision on when to submit a dossier

NTT Tips Use the checklist on the website Number your pages If applying for second rank and a program, activity, or other spanned both time periods, make it clear in Tab V what occurred during the current promotion review period Not all reviewers understand your program area, explain the differences as needed Charts and graphics large enough to be read

Where Do I Get More Info? NTT Webpages Division of Extension Faculty Bylaws Annual Guidelines for Extension Faculty Promotion: 2019 – 2020 FAQ ISE for those preparing dossiers or are just interested (August 6 at 9:30 am)

Chris Thompson thompsoncv@Missouri.edu 573-634-2824