University of Florida – Account Structure

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Presentation transcript:

University of Florida – Account Structure Returns Special Instructions Branch deposits (Cash is Post Verified) Desktop Deposit Deposit Location Reporting ARP On-line Reports Payment Authorization ACH Fraud Filter – Stop (non CEO) BAI Premium Payment Manager: Wires Concentration Account ZBA Master ACH/Wire Account ZBA Sub Credit Card Account ZBA Sub Student Financials Account ZBA Sub Accounts Payable ZBA Sub ACH Fraud Filter – Review Payment Authorization Receivables Manager Rpts (ACH/Wires) ACH Universal Payment ID Code (UPIC) BAI Premium Payment Manager: Wires Deposit Location Reporting Payment Authorization ARP On-line Reports ACH Fraud Filter – Review BAI Premium Controlled Disbursement Branch deposits (Cash is Post Verified) Desktop Deposits Full Recon with Positive Pay & Payee Validation ARP On-line Reports ACH Fraud Filter – Review ACH Origination – direct transmission (CashNet vendor file) Receivables Manager Rpts (ACH/Wires) ACH Universal Payment ID Code (UPIC) BAI Premium Payment Manager: ACHs & Wires Controlled Disbursement Full Reconcilement with Positive Pay & Payee Validation ARP On-line Reports ACH Fraud Filter – Review BAI Premium Payment Manager: ACHs & Wires Payroll Tax ZBA Sub Payroll Account ZBA Sub DDA Statement w/ Images Payment Authorization ACH Fraud Filter - Review BAI Premium Full Reconcilement with Positive Pay & Payee Validation ACH Fraud Filter – Review ARP On-line Reports ACH Origination – direct transmission (ACH Faxes) BAI Premium Payment Manager: Wires

Subaccounts University of Florida – Account Structure Location 1 Location 3 (Branch deposits) Location 4 (Cash Vault deposits) Location 5 (Branch deposits) Location 6 (Branch deposits/change orders) Desktop Deposit – IFAS Extension (17 + locations implementing in April 2019) Location 7 (Branch deposits) Desktop Deposit – IFAS Extension (Location 01/NFREC – SV) effective April 2019 Location 8 Location 9 (Branch deposits) Title IV Standalone Cashier Account Payment Authorization ACH Fraud Filter – Stop BAI Premium Payment Manager: Wires Branch deposits (Cash is Post Verified) Payment Authorization ACH Fraud Filter – Stop (non CEO) BAI Premium

University of Florida – Account Structure (DSO Accounts) Orlando Wholesale Image Lockbox Deposits (865218) UF Historic St Augustine FBO Residential Tenants Cattle Enhancement Board, Inc. Returns Special Instruction Positive Pay Only with Payee Validation ACH Fraud Filter – Review ACH Origination – Direct Transmission Payment Manager: ACHs Returns Special Instruction Payment Authorization ACH Fraud Filter – Review Positive Pay Only with Payee Validation ACH Fraud Filter-Review Payment Manager: ACHs & Wires Treasure Coast Agricultural Research Citrus Research and Education Southwest Florida Research Positive Pay Only with Payee Validation ACH Fraud Filter – Review Commercial Card (Business Elite) Branch deposits – Checks Deposited (5) Positive Pay Only with Payee Validation ACH Fraud Filter - Review Payment Manager: ACHs Branch deposits – Checks Deposited (16) Positive Pay Only with Payee Validation ACH Fraud Filter – Review Commercial Card (Business Elite) Payment Manager: ACHs FL Foundation Seed University of Florida Law Center Unrestricted University of Florida Florida Citrus Research & Development Full Reconcilement with Positive Pay & Payee Validation ARP Paper Reports (Recommend Discontinue) ACH Fraud Filter - Review Payment Manager: ACHs Branch deposits – Checks Deposited (2) Positive Pay Only (Recommend Payee Validation) ACH Fraud Filter - Review Payment Manager: ACHs Positive Pay Only with Payee Validation ACH Fraud Filter – Review Payment Manager: ACHs

University of Florida – Account Structure (DSO Accounts) Innovation Square, LLC University of Florida Investment Corporation UF Jacksonville Physicians Inc. UF Development Corporation Payment Authorization ACH Fraud Filter – Review Payment Manager: ACHs Recommend ACH Fraud Filter – Stop Recommend Payment Authorization Branch deposits (Cash is Post Verified) Payment Authorization ACH Fraud Filter – Stop Branch deposits Positive Pay Only with Payee Validation ACH Fraud Filter – Review Florida 4-H Club University of Florida Research Foundation U of Fl Leadership & Education Foundation, Inc. Office of Conf. and Inst. Faculty Associates Inc. Gainesville Clinic Returns Special Instruction Branch deposits (Cash is Teller Verified) Cash Vault deposits Desktop Deposit Location Deposit Reporting Full Reconcilement with Positive Pay (Recommend Payee Validation) ARP On-line Reports ACH Fraud Filter – Review DDA & Client Analysis Paper Statement (Recommend Discontinue) Branch deposits (Cash is Teller Verified) Full Reconcilement with Positive Pay & Payee Validation ACH Fraud Filter – Review Payment Manager: ACHs Branch deposits – Checks deposited (123) Positive Pay Only with Payee Validation ACH Fraud Filter – Review Receivables Manager Rpts (ACH) Payment Manager: ACHs & Wires DDA Paper Statement (Recommend Discontinue) Payment Authorization ACH Fraud Filter – Review University of Florida Leadership & Education Foundation, Inc. UF Foundation Branch deposits Full Reconcilement with Positive Pay & Payee Validation ACH Fraud Filter – Review Payment Manager: ACHs Commercial Card (Business Elite) Lockbox Services Investment Sweep BAI Premium Branch deposits – Checks deposited (35) Full Reconcilement with Positive Pay & Payee Validation ACH Fraud Filter – Review ARP On-line Reports Commercial Card (Business Elite) Payment Manager: ACHs