Record Management.

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Presentation transcript:

Record Management

Six Bundle System Worksheet Await Periodicals Standing Order File Files kept ready for record room D Papers

Need for Record Classification Storage and maintenance of Documents Easy Availability of Documents Weeding of unnecessary documents Right To Information Act 2005

Procedure :Maintenance of Record TYPE OF RECORD COLOUR TIME PERIOD A RED Permanent B GREEN 30 yrs C YELLOW 10 yrs C-1 WHITE 5yrs D 1yr

File Weeding/ Classification Closed Files Refer Department published subject List for Classification Weeding of File Paging Cover Page of file with type, pages ,opening & closing date of file

Listing The Records Gattha No File No Subject Classification Type Total Pages Opening date of file Closing date of file

Record Room Separate Hall or Room Exhaust Fan/Light/Fan Dust Proof Room Racks for keeping Record Separate Staff Appointment Register for Movement of Files Safety Measures

Destruction of D Papers Sr No File No Subject File Weeding Date Classification Remarks of File Destruction

Thank You