Tutorial on how to enter Data, formulas and inserting a chart Using Microsoft Excel 2013 Prepared by: Misheck Mutuzana – MIE mutuzana@gmail.com

Tutorial Overview This tutorial will help you understand what a spreadsheet is and you will be able to enter data, formulas and create a chart. Materials/Resources: Use the activity exercises 1, 2 and 3 A PC with Microsoft Excel 2007, 2010, 2013 or 2016

Learning Outcomes Understanding the basic concepts of a spreadsheet, including: entering data into a spreadsheet cell Inserting columns and rows, Wrap text and Merging cells Creating and using in-built functions, copying (Replicating) formulas Inserting and creating different types of charts Appreciating the power of spreadsheet in budgeting, accounting, sales forecasting, stock management.

Learning Objectives At the end of the lesson: LSBAT: (Learners Should Be Able To) 1. Enter data in specific cells 2. Insert rows and columns 3. Demonstrate the ability to calculate the range of cells using in-built functions (Formulas) 4. Demonstrate on how to insert a chart (Pie) using a range of cells .

Specific Outcomes Enter and manipulate data using spread sheets for a specific purpose Illustrate the skill of entering text and numbers in specified cells Demonstrate an understanding of the concept on how to insert chats in a worksheet.

Excel Basics Excel spreadsheets organize information (text and numbers) by rows and columns: This is a row. Rows are represented by numbers along the side of the sheet. This is a column. Columns are represented by letters across the top of the sheet. 6

Excel Basics A cell is the intersection between a column and a row. Each cell is named for the column letter and row number that intersect to make it. 7

Data Entry 1. Type directly into the cell. There are two ways to enter information into a cell: 1. Type directly into the cell. Click on a cell, and type in the data (numbers or text) and press Enter. 2. Type into the formula bar. Click on a cell, and then click in the formula bar (the space next to the ). Now type the data into the bar and press Enter. 8

Black dot (Handle Filler) – Hold the mouse and drag from cell B2 to G2 Data Entry and Replicating 1. Open Excel worksheet 2. Enter the following information into your spreadsheet: 3. Hold the handle the mouse and drag the handle filler through to G2 Black dot (Handle Filler) – Hold the mouse and drag from cell B2 to G2

Months will be replicated (JAN, FEB MAR, APR, MAY & JUN) Replicating Data When you drag the handle filler with your mouse, the text in cell B2 (JAN) will be replicated (copied) though to JUN as shown below: Months will be replicated (JAN, FEB MAR, APR, MAY & JUN)

Entering data Complete entering data in the worksheet as shown below

Wrap Text Click in Cell A9 as shown in the diagram below and then click on the Home tab and select wrap text option Click in Cell A9

Wrap Text Click in Cell A9 as shown in the diagram below and then click on the Home tab and select wrap text option The text in cell A9 will be wrapped

Inserting a new Row When inserting a new row between row 3 & row 4, move the cursor of the mouse and click on row 4 as shown below: Click on row 4

Inserting a new Row Right click the right button of the mouse whilst row 4 is selected and then select the option “Insert” and the new row will be inserted as shown below: A new row

Entering data in the new row Enter some data in the new row that you inserted as shown below:

Inserting a new Column When inserting a new Column between Column G & Column H, move the cursor of the mouse and click on column H as shown below: Click on Column H

Inserting a new Column Whilst column H is highlighted or selected click the right button of the mouse and select the option “Insert” and a new column will be inserted as shown below: A new column will appear

Entering data in a new Column In cell H2 type the word “TOTAL” as shown in the screenshot below: Type “TOTAL” in cell H2

Merging the Range of Cells Highlight Cell Range A1:I1 Highlight or select cell range A1 to I1 On the Home tab click on Merge & Centre Highlight Cell Range A1:I1

Merging the Range of Cells The cells will be merged The Cells will merged as shown below: The cells will be merged

Typing data in the merged cells Type the heading “COMPUTER ACCESSORIES SALES” in the merged cells. Type the heading

Typing the Formula ( SUM Function) In Cell H3, type the SUM function or formula to calculate the TOTAL for the first ITEM. = SUM (B3:G3) or = B3+C3+D3+E3+F3+G3 Type the function =SUM(B3:G3)

Replicate the SUM Function Replicate the formula in Cell H3 through to H8 as shown in the screenshot below: The formulas (functions) will be replicated

Typing the AVERAGE Function In Cell I3, type the AVERAGE function or formula to calculate for the first ITEM. = AVERAGE (B3:G3) or = SUM(B3:G3)/6 Type the AVERAGE Function =AVERAGE(B3:G3)

Replicate the AVERAGE Function Replicate the AVERAGE function in Cell I3 through to I8 as shown in the screenshot below: The AVERAGE function will be replicated

Typing the COUNTA Function In Cell B10, type the COUNTA function to find the number of items sold. Type = COUNTA(A3:A9) Type the COUNTA function: = CONTA(A3:A9)

Creating a Chart (Pie Chart) Create an Pie Chart using Column A and Column H Only. On the keyboard, hold the control button (CTRL) and use a mouse to select or highlight column A and column H simultaneously. Click on the INSERT tab and select the pie chart of your choice.

Creating a Chart (Pie Chart) Select the Pie Chart of your choice and immediately the pie chart will be created. See the screenshot below:

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