Process Overview for Service Providers

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Presentation transcript:

Process Overview for Service Providers 2019 Service Provider Training

Process Overview Basic Concepts AGENDA Funding Year Filing Window Identifying Numbers – BENs, SPINs, CRNs Discounts Funding Request Numbers AGENDA ©2019 Universal Service Administrative Co.

Schools and Libraries Application Process © 2019 Universal Service Administrative Co.

What is the Applicant Process? Competitive Bidding Apply for Discounts Start Services Invoice USAC ©2019 Universal Service Administrative Co.

What is the Service Provider Process? ©2019 Universal Service Administrative Co.

Get A SPIN 498 Register with USAC and provide information on contacts and the services you provide. Information from your FCC Form 498 is used to populate information in your portal (E-rate Productivity Center or EPC). Keep this information current. ©2019 Universal Service Administrative Co.

Applicant Competitive Bidding 470 Review posted FCC Forms 470, Requests for Proposals (RFPs), and RFP documents on the USAC website and respond to requests for services. Ask the applicant questions if you need clarification. Competitive bidding process must be open and fair. ©2019 Universal Service Administrative Co.

Applicants Apply for Discounts 471 Review the Receipt Acknowledgment Letter for accuracy. Assist applicants with review questions as needed (network diagrams, technical information). Review USAC’s funding commitment decision. ©2019 Universal Service Administrative Co.

Certify Compliance with Rules 473 File your FCC Form 473 (SPAC Form) to certify that you will follow program rules. Start the delivery and installation of funded services. Verify that your customers have filed FCC Form 486. ©2019 Universal Service Administrative Co.

Invoice USAC (SPI Form) 474 Bill your customers for their share of the cost of approved services. Check the commitment information (services, discount level, costs) before filing a SPI Form. Answer any USAC review questions. ©2019 Universal Service Administrative Co.

Basic Concepts © 2019 Universal Service Administrative Co.

FUNDING YEAR A Funding Year (FY) starts on July 1 and ends the following June 30. For example, FY2019 starts on July 1, 2019, and ends on June 30, 2020. ©2019 Universal Service Administrative Co.

FILING WINDOW All FCC Forms 471 are filed during a specific period of time – the FCC Form 471 application filing window. The filing window generally opens in mid-January and closes in mid-March in advance of the start of the funding year. *Applications (FCC Forms 471) filed outside of the filing window are not considered for funding. ©2019 Universal Service Administrative Co.

IDENTIFYING NUMBERS - SPINs A Service Provider Identification Number (SPIN) is assigned to providers participating in E-rate. Service providers may have more than one SPIN due to: Different business units or service areas. Mergers and acquisitions. ©2019 Universal Service Administrative Co.

IDENTIFYING NUMBERS - BENs Each applicant entity is assigned an “entity number” in the system. Each entity that receives and pays bills is assigned a Billed Entity Number (BEN). Ex) independent schools, school districts, independent libraries, library systems, consortia, educational service agencies. Schools in a school district, libraries in a library system, and NIFs also have entity numbers. ©2019 Universal Service Administrative Co.

IDENTIFYING NUMBERS - CRNs Each consulting firm is assigned a Consultant Registration Number (CRN) in the system. A consultant may be a single individual or a consulting firm with multiple employees. ©2019 Universal Service Administrative Co.

DISCOUNTS © 2019 Universal Service Administrative Co.

DISCOUNTS – Overview Discounts depend on two pieces of information: The level of poverty as defined by the percentage students who qualify for the National School Lunch Program (NSLP) in the school district. The urban or rural status of the school district or library system. ©2019 Universal Service Administrative Co.

DISCOUNTS –Calculations School districts use The percentage of students eligible for NSLP and Urban/rural status. Library systems use The percentage of students eligible for NSLP in the school district where the main branch of the library is located and Consortia use a simple average of their members’ discounts. ©2019 Universal Service Administrative Co.

DISCOUNT MATRIX ©2019 Universal Service Administrative Co.

FUNDING REQUEST NUMBER (FRN) © 2019 Universal Service Administrative Co.

FUNDING REQUEST NUMBER (FRN) Applying for discounts Applicants list the services and identify the costs for those services on the FCC Form 471. Each of these funding requests is assigned a number – an FRN. There can be one or many FRNs on an FCC Form 471. ©2019 Universal Service Administrative Co.

FUNDING REQUEST NUMBER (FRN) FRNs are specific to: A category of service A service type An FCC Form 470 A service provider (SPIN) A contract, if you have one An FRN can have one or many services, as long as the services have all the above in common. ©2019 Universal Service Administrative Co.

© 2019 Universal Service Administrative Co.