Four Fierce Ways Meetings Move Ideas to Action Beth Helmueller Perkins Jill Kufalk helmuellerb@wisconsinrticenter.org @bhpwirticenter kufalkj@wisconsinrticenter.org @jillkufalk

Assessment Connection The content of this session connects to TFI: 1.1, 1.2, 2.1, 2.2, 3.1 and 3.2 SIR: 35, 37, 38, 39, 41, 42 and 59

Key Features of an Equitable Multi-Level System of Support

MOVING IDEAS TO ACTION

PRIORITIZE, ORGANIZE, STRATEGIZE, MOBILIZE

Norms and Working Agreements *Start and End on Time *Equity of Voice *Assume Positive Intent *Be a Fully Present Participant http://brightmorningteam.com/wp-content/uploads/2018/10/Exhibit-5.1-Examples-of-Norms.pdf http://brightmorningteam.com/wp-content/uploads/2018/10/Exhibit-5.2-Example-Of-Agenda-For-Norm-Building.pdf http://brightmorningteam.com/wp-content/uploads/2018/10/Exhibit-5.3-What-Do-Our-Norms-Mean.pdf

Role Selection Choose an object from the bag You are “assigned” to the role associated with that item for the next protocol Read the “role” description and responsibilities handout http://brightmorningteam.com/wp-content/uploads/2018/10/Exhibit-4.4-Team-Member-Roles-and

https://www.livebinders.com/play/play?id=1626114

Case Study

Process Activity for Case Study Read case study Individually answer What do you think you know about this team? What questions do you have about this team? Share with elbow partner

PRIORITIZE

PRIORITIZE Definition: determine the order of dealing with something based on importance Equity Purpose Tasks Importance Intentional Time Decisions

Brainstorm Protocol Identifying purpose of meeting Brainstorm on own purpose of meeting Write each idea on a post it note Share all ideas and make visible Categorize like ideas Reminders: Equity of voice Lean into different ways of thinking and sharing

ORGANIZE

ORGANIZE Definition: arrange into a structure Equity Agenda Roles Norms Structure Protocols Voice

Rule of One-Third Decision Making Protocol From the list of meeting purposes, members each select a third plus one as most important to them personally. (For example, if there are 12 items on a list, each person selects 5 items. They do not need to be in ranked order.) The facilitator asks to see hands for the first item on flip chart. The recorder counts and records these in a color distinct from other colors on the chart. Repeat until all items have been accounted for. Facilitator has the group name which items were selected most often. The group adopts the purpose https://www.livebinders.com/play/play?id=1626114

Agenda Creation and Organization Begin to populate the agenda handout with the following information: The roles 2 objectives for the meeting based on the outcome (What do you want to accomplish during the meeting based on the agreed upon purpose?) The tasks or topics required in order to meet the objectives The purpose of each task/topic (as they relate to the outcomes) http://brightmorningteam.com/wp-content/uploads/2018/10/Appendix-D-Facilitation-Planning-Tool-And-Facilitation-Observation-Tool.pdf http://brightmorningteam.com/wp-content/uploads/2018/10/Exhibit-10.2-Outcomes-for-Team-Meetings.pdf

STRATEGIZE

STRATEGIZE Definition: devise a plan action Equity Time Purpose Vision Resources Tasks People Intentional Importance

Action Planning Template Rotate the ”role” object you have to the left 2 times and assume your new role. Begin to populate the action planning template with actions that are a result of the meeting Be sure tasks are S.M.A.R.T. (specific, measurable, attainable, relevant and timely) “Paint Done”

MOBILIZE

MOBILIZE Definition: bring (resources) into use in order to achieve a particular goal Equity Achieve Goals Adaptive Technical Leadership Survey

Read Behaviors That Foster and Undermine Effective Conversations Identify Roadblocks Read Behaviors That Foster and Undermine Effective Conversations Circle one phrase that is a behavior you have exhibited yourself Underline one phrase that is a behavior you have observed in others http://brightmorningteam.com/wp-content/uploads/2018/10/Exhibit-7.5-Behaviors-that-Foster-and-Undermine-Effective- Conversations.pdf

Chalk Talk Move around the room and respond to the prompts on the paper. No more than three people at a piece of paper at a time. The room will be silent. Write your response to the question on the paper. You don’t have to answer every question if you don’t want. As you move around also read what other people write. You can also respond to what other people write—as long as it is only about their ideas. You cannot correct spelling, grammar, or handwriting or make any comments that are disrespectful. You can use symbols to respond such as ! or ? or ***. When you are finished (you’ve responded to all the questions that you want to respond to and you’ve read over what other people have written), have a seat and rest quietly. http://brightmorningteam.com/wp-content/uploads/2018/10/Appendix-E.3-Activities-For-Meetings-Chalk-Talk.pdf

LOCALIZE

LOCALIZE Definition: make (something) local in character Equity Make this process work for your school, district, community, role

I Used to Think . . . And Now I Think Write your thoughts down responding to each prompt Share with your shoulder partner

Resources Adaptive Schools Live Binder Thinking Collaborative Strategies Elena Aguilar Coaching Team Tools Visible Thinking Routines School Reform Initiative Protocols

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