Welcome to Managing Your Organization’s Finances: Best Practices for End of the Year and Reporting This webinar will start at 11:00 AM Mountain Time There will be 25-30 people on this webinar All participants will be muted upon entering the webinar. If you have a question use the Ask Question function – We will respond as soon as we can. This webinar will be recorded. A copy of the webinar and Powerpoint will be placed on the NWSA website following this event.

Financial Management Best Practices A National Wilderness Stewardship Alliance Webinar Financial Management Best Practices with Darcy Shepard former NWSA Treasurer (2013-2018) Director of Finance & HR, Friends of Nevada Wilderness

Opportunity for questions after each section. Agenda Intro Tools in My Toolbox Building Your Budget Individual Budgets Program Budgets Organization-Wide Budget Unrestricted Income Employee Costs Indirect Costs Developing Audit-Ready Systems Year-End Compliance Reminders Opportunity for questions after each section.

Tools in My Toolbox Quickbooks accounting software Friends of Nevada Wilderness Grants Guide Strong partnership with our accounting/auditing firm Mission and Tracking System Fiscal Policy and Roles Narrative

Tools in My Toolbox: Tracking System

Tools in My Toolbox: Fiscal Policy and Roles Narrative Provides the who and what of money-handling and all adjacent tasks Payroll processing Bank reconciliation Pick-up and opening process for mail Invoicing strategy for grants List of allowable Indirect Costs

Building Your Budget: Vocabulary Gross: Total before expenses Net: Total after expenses Funding Source: A grant, restricted donation, or other source of income that is tracked Unrestricted Income: Membership, business donations, and other income that is not restricted by the agreement or donor to a specific program Program: Type of service or work being provided – ie, stewardship or educational outreach Project: An individual event, like a Leave No Trace workshop

Building Your Budget: What You Need To Know What you are obligated to spend it on What you want to spend it on The timeline you need to spend it in Reporting requirements Nature of the funding – is it federal funding with a CFDA number? Note, that doesn’t always come from a federal agency!

Building Your Budget: Single Funding Source Budget

Building Your Budget: Program Budget

Building Your Budget: Organization-Wide Budget

Building Your Budget: Budgeting Your Unrestricted Income

Building Your Budget: Capturing Your Employee Costs

Building Your Budget: Capturing Your Indirect Costs

Developing Audit-Ready Systems Paper is your friend! Timesheets Expense Reports and Supporting Documentation Hire and Compensation Letters Contracts Grants and Agreements Set standards early, and enforce them Generally Accepted Accounting Principles – GAAP Single Audit (formerly A-133) v. Independent Audit What are you committed to as the recipient of federal funding? Read your agreements! Understand your reporting requirements Ask for advice!

Year-End Compliance Reminders Taxes Due annually, based on your fiscal year schedule Fiscal year Jan 1 – Dec 31 due May 15 (with approved extensions available until Aug 15 and Nov 15) Form depends on gross receipts/expenditures for organizations <$50,000 – e-Postcard 990N <$200,000 – 990EZ (*assets less than $500,000) >$200,000 and assets more than $500,000 – full 990 Annual Reporting requirements Set up a shared calendar Read through your agreements and make sure you know when reports are due Department of Interior: Annual SF-425s Again, ask for advice!