JISC Feb 2012 Joint Information Systems Committee Supporting education and research

JISC Repositories Programme Overview Balviar Notay b.notay@jisc.ac.uk Programme Manager - Digital Infrastructure Team 14/09/2019 | Supporting education and research | Slide 2

Background Since 2002 – have grown Repository Infrastructure Exploratory Building Capacity Enhancement Rapid innovation Deposit, Text Mining Take-up and embedding Shared Infrastructure Projects “above campus” – SHERPA RoMEO, Juliet, Names, Pirus2, OARJ, Depot, IRS, PRONOM, DROID….. Funding from HEFCE to focus on Shared Services. Exploratory FAIR Programme 2002 – this really was about seeing what could be done with OAI-PMH – various projects looking at institutional resources, museum resources and scoping services such as Sherpa and Romeo   Building capacity – Start-Up repositories funding 33 project – this was facilitating institutions building their repository from scratch. Enhancement – 33 - seeing what services/tools could be built on top (SNEEP) – social networking extensions for ePrints rapid innovation 2009 – 41 projects – small, short term funding – Walking Through Time project – mobile app that allows allow architectural historians, conservationists and tourists to download historical maps when standing in a specific location, to annotate and tag these maps and to record and follow routes through historical space Students were interested in walking through real space whilst following a map from say 200 years ago - and being able to tag locations and overlay related data that offers historical and contextual information. PRONOM - A technical registry for file formats DROID - : An automatic file format identification & characterisation tool. JHOVE - : An identification, characterisation and validation tool NZ Metadata Extractor : programmatically extracts preservation metadata from a range of file formats

Take-Up and Embedding Projects Hydrangea Project – Hull university – building on the Hydra Project at Stanford and Virginia universities – to build flexible interfaces to fedora Bringing a buzz to nectar Northampton University - will implement a number of the best existing repository tools and services to gain efficiencies in research workflows and improve the repository interface. MIRAGE-2011: Repository Enrichment from Archiving to Creation – Middlesex University - medical image repository – using ParaView to allow the construction of 3D images to improve the user experience.

Take-Up and Embedding Projects eNova – University of Creative Arts. Building on the MePrints tool to improve the interface for arts based researchers and linking in with the KULTURE project – building a deposit tools for ePrints for non textual material EXPLORER (Embedding eXisting & Propriatary Learning in an Open-source Repository to Evolve new Resources) - De Montfort University – using various tools to improve the repository Enhanced interface design for supporting take-up and embedding of the Glasgow School of Art. Improving the research repository – implementing ePrints interface over their existing repository.

Guide to Embedding

Programme and Strands Research Management Programme Repositories and Curation Shared Infrastructure Research Information Management Managing Research Data (OA Research Papers)

Consolidation and building coherence (economies of scale and scope) Aims Consolidation and building coherence (economies of scale and scope) Efficiencies and effectiveness at local, national and where desirable at international levels Enable ease of use of services Sustainability and accountability

Why we doing this? Efficient and effective repository and curation infrastructure with key services - ensuring scholarly outputs are managed, shared and reused Ensuring universities are able to contribute to more effective and efficient forms of scholarly communication and work towards open scholarship Align our policies and shared infrastructure with Research Councils, Research Funders, and International initiatives to enable more efficient and effective workflows and ensure infrastructure supports developing the research profile for the UK. Provide value for money by building on previous investments (building on opportunities and successes in order to realise the investment made) Having an efficient and effective repository and curation infrastructure with key services - ensures scholarly outputs are managed, shared and reused Ensuring universities are able to contribute to more effective and efficient forms of scholarly communication and work towards open scholarship At national and international levels we need to align our policies and shared infrastructure with Research Councils, Research Funders, and International initiatives to enable more efficient and effective workflows. Particularly this relates to policies around open access and deposit to allow the management (including metrics), sharing and reuse of research papers. This infrastructure needs to support developing the research profile for the UK. In order to provide value for money this strand is building on previous investments (as mentioned above) We are building on the opportunities and successes in order to realise the investment made.

How Set up a production environment (works closely with the innovation environment) – UK RepositoryNet+ project Scope and deliver repository and curation services via the production (working in partnership with others) - UK RepositoryNet+ project Provide market research/ intelligence, quality assurance, business case and sustainability planning - UK RepositoryNet+ project Set up of an Innovation Zone/Environment (UKOLN) – provide an incubator space for components. Set up strand Oversight Group Rapid innovation projects

Governance Model Owned by programme steering group Owned by Data Centre Owned by JISC Executive Ownership defined on a case-by-case basis Owned by UKOLN Owned by JISC Executive, led by Data Centre Input from various sources

Related Work RIO project – technical guidance for repositories –community resource (Southampton and Key Perspectives) RIO Extension – mapping the repository metadata requirements (Key Perspectives) Open Access Implementation Group (OAIG) Knowledge Exchange (JISC, SURF, DEFF, DFG – Sustainability of Open Access Services (Alma Swan) The ResearcherID task and finish group, reporting in January, on recommendations for the UK HE sector on identifiers for researchers, including working with ORCID. SWORD sustainability

Mapping the landscape

Functional specification Functional specification for service environment – what is it that we need to achieve? e.g. Providing awareness of what is available – Registries (to what end?/who for) Depositing content in an appropriate location – Deposit tools, protocols Enhancing the quality of what is held – IPR/copyright information resources, metadata generation, identifier services, authority files Making use of what is held – Content aggregation and discovery services, authentication and authorisation Analysing what is held and how it is used – Citation analysis, statistics aggregation, activity data Protecting what is held over time – Preservation and curation services Other potential hosts for the service?

Requirements Gathering Conduct a targeted survey UKCoAR and the Project Steering Group Use initial functional specification scaffold for the survey – what would be useful shared services in people’s day to day operation. Collect use cases. Collecting particular requirements Research Councils, Funders, International Initiatives e.g. OpenAIRE – FP7/8 etc) Mapping of workflows There may be different overlay mappings e.g. metadata flow, deposit, etc for different requirements and use cases. Collect evidence of use: current prototype services and their use cases collect people’s current experience of them. Combine with broader use case from targeted survey

Complicated landscape (political, technical, organisational etc….) Challenges Complicated landscape (political, technical, organisational etc….) Financial (do more with less) - Institutions and JISC Business models not easy to factor “New JISC”? Tight timelines – finish by March 2013

Future: Shared Solutions, Shared Services, built on Shared Perspectives

Thank you 