Surrey and South East Workforce Development Fund Partnership Helen Beckenham Learning & Development Consultant/WDF Advisor Surrey County Council

What is WDF? Funding from DoH, disbursed by Skills for Care To help social care providers with costs towards accredited and some non accredited qualifications to develop their staff Limited pot of money The Workforce Development Fund (WDF) is funding from the Department of Health which is disbursed by Skills for Care. It’s a limited pot of money which funds qualifications, units and learning programmes to support the ongoing professional development of staff across adult social care in England. Employers can claim back a contribution towards the costs of employees completing health and social care qualifications, units, Apprenticeships and learning programmes. Employers who directly incur costs for learning and development, such as course fees, can access the WDF to reclaim a contribution towards these costs. Can I apply? Open to all adult social care employers operating in England. There are a few criteria that you have to meet which we’ll look at later in the presentation. You can claim for units, qualifications and learning programmes completed between 1 January 2017 and 31 March 2018. You can claim WDF towards the cost of course fees (or employer contributions) and associated costs, such as employees’ salaries whilst they are undertaking training, coaching and mentoring costs, venue costs for the training and wage replacement costs. There are over 400 units eligible for funding that make up adult social care qualifications. A list of eligible units, qualifications and learning programmes - link on slide coming up on ‘how to claim’ Apprenticships SASE Frameworks and new standards More RQF and non accredited qualifications will be added in due course. http://www.skillsforcare.org.uk/Documents/Learning-and-development/Funding/Workforce-Development-Fund/WDF-2017-18-overview-leaflet.pdf

What qualifications can I claim for? QCF and RQF Awards, certificates, diplomas Apprenticeships: SASE Frameworks and new standards Non accredited programme – Lead to Succeed List-of-acceptable-units-2017-18 £15 per credit up to a maximum of 60 QCF credits can be claimed per learner per funding year (April to March) RQF Qualifications claimed on completion You can claim for units, qualifications and learning programmes completed between 1 January 2017 and 31 March 2018. You can claim WDF towards the cost of course fees (or employer contributions) and associated costs, such as employees’ salaries whilst they are undertaking training, coaching and mentoring costs, venue costs for the training and wage replacement costs. QCF quals can be claimed on a unit basis – need evidence of unit summary sheet signed by candidate, assessor and IV. Up to 60 credits per person per year. Larger quals can be claimed over 2 financial years. Claim RQF Quals claimed on completion Apprenticeship levy payers can’t claim towards cost of training delivery but can claim for associated costs, 20% off the job training. Lead to succeed - can claim £350

Examples of funding: L2 Diploma in Health and Social Care (Adults) (46 credits) - up to £690 L3 Diploma in Health and Social Care (58 credits) - up to £870 L4 Diploma in Adult Care (70+ credits) - up to £1050* L5 Diploma in Leadership for Health and Social Care and Children and Young People’s Services, adult pathways (80 credits) – up to £1200* RQF Level 4 Certificate in Principles of Leadership and Management in Adult Care - £400 ‘Lead to Succeed’ learning programme - £350 Here are some examples of what could be claimed: Qualifications Credit Framework (QCF) is being discontinued at the end of this year. Regulated Qualifications Framework (RQF) : The framework should help people understand all the qualifications we regulate, general and vocational in England, and vocational in Northern Ireland, and how they relate to each other. Its intention is to improve consistency around how awarding organisations describe the size and challenge, or demand, of the qualifications they offer. The RQF has been introduced because it’s important that there is still a frame of reference available now that the Qualifications and Credit Framework (QCF) rules are no longer in operation. Awarding organisations have been asked to describe the size of their qualifications using some new terminology – Total Qualification Time (TQT). TQT is, an indication of how long a typical learner might take to study a qualification, including the time spent on their individual study and on assessment. It also includes Guided Learning Hours (GLH), which is the time spent actually being taught. Some learners will study faster or slower than others, so the size is just a guide, not absolutely definitive. We know it’s useful to have an estimate of things like teaching and assessment time, not least for those who plan timetables or who are responsible for funding but it is also helpful to get an understanding of how long an employee might need to be away from work to study, both for the individual and the employer to know how much time will be needed to achieve the qualification. Levels: The RQF uses the same levels that we are already familiar with: entry 1 to 3 and levels 1 to 8. The RQF maps to the Framework for Higher Education Qualifications, as well as to the European Qualifications Framework too, as we know that portability is important to those looking for jobs or seeking to employ people from across the continent. How the levels are described has been updated but the demand of the levels themselves has not changed. The level descriptors are more outcomes-focused now, covering both academic and vocational qualifications, and setting out the ‘skills’ and ‘knowledge and understanding’ that you might typically expect of someone with a qualification at that level. Qualifications can serve a wide variety of different purposes and assess very different skills and knowledge. So being at the same level, or of similar size, does not make qualifications directly equivalent to one another. To understand how qualifications might compare, you need to look in more depth, and not just at size and level. The intention is that the RQF acts as a simple tool for describing qualifications and help people to understand qualifications a little better and to use them more confidently. It can be quite daunting when choosing your training provider so being able to understand the qualifications more easily can only be a good thing as it will give you confidence in making sure your staff are accessing the right qualifications for their own development and of course achieving the desired outcomes for your business.

National Minimum Data Set Requirements and WDF An establishment must fully complete or update its organisational data on or after 1 April each year The establishment must fully complete individual NMDS-SC worker records for a minimum of 90% of its total workforce (this includes any staff who are not care-providing) Individual records for workers completed before 1 April 2017 which are included in the 90% calculation must be both fully completed and updated Requirements for completing the National Minimum Data Set for Social Care (NMDS-SC) for compliance with the Workforce Development Fund If nothing has changed with the data – still need to go into the worker records and other sections and click save and update to remain compliant. If you need help with how to navigate the system, Surrey Skills Academy run workshops on NMDS-SC - contact by email: surreyskillsacademy@surreycc.gov.uk

Making the most of your NMDS account

Step 1: Set up your NMDS Account Have you got a NMDS account yet? If not, visit www.nmds-sc-online.org.uk to register Fully complete and update NMDS account for every registered establishment, including individual worker records for a minimum of 90% of its total workforce. Update on or after 1 April each year Please refer to WDF section of the Skills for Care website or the NMDS-SC website for further guidance. Four easy steps to claiming: Step 1: Have you got a NMDS account yet? If not, visit www.nmds-sc-online.org.uk to register Your organisation must fully complete and update NMDS account for every registered establishment, and also individual worker records for a minimum of 90% of its total workforce. These must be fully updated on or after 1 April 2016. Please refer to WDF section of the Skills for Care website or the NMDS-SC website for further guidance.

Step 2: Join our partnership Request: To join the partnership Complete: Member Declaration form Bank account details on letter-headed paper Send: workforce.developmentfund@surreycc.gov.uk Surrey and South East Partnership – two partnerships merged several years ago. Now covers most of the southeast and some areas of London where there aren’t any partnerships. Members dec;laration form: Name of Organisation, Contact details, number of employees, CQC provider ID, type of service, website address. If you are currently a member of another partnership, you must have the written consent from your current partnership of your withdrawal The new partnership would then submit the members‟ declaration form to Skills for Care who will approve or decline the request. Complete a Member Declaration form and submit it to: workforce.developmentfund@surreycc.gov.uk Please note that if you are currently a member of another partnership and want to leave it to join another, you must have the written consent from your current partnership , that they have accepted your request for withdrawal first The new partnership would then submit the members‟ declaration form to Skills for Care who will approve or decline the request. To receive payments for your claims in the future, you are required to send us your bank account details on a letterhead paper

Step 3: Claim for eligible qualifications/units Send us: Claim submission form Unit summary sheets (QCF quals) Certificate RQF/QCF including breakdown of units When your learners have completed eligible units, you have the 2 options below for submitting these. For both options, it is also required that you send us an Employer WDF Claim Submission Form for every batch of claims. One form is enough to cover all learners (we will send this to you separately): Unit Summary Sheets: complete all fields and signatures, and send us this. Note : when a unit has not been sampled by he IV/IQA, you will need to submit the sampling plan for that learner as well. Template is available on Skills for Care website Certificate: send us the full certificate for your learner, along with their ULN and awarding body enrolment number. You retain all other evidence e.g. timesheets, invoices for backfill, venues, salary info etc. Audit checks are carried out regularly by Skills for Care Auditing: Regular audits are carried out by SfC. All employers must keep records of their claims and supporting evidence and comply with requests for information. Also need a copy of the training provider’s IV policy/procedure and sampling plan.

Step 4: Receive funding We will: Review evidence Submit to Skills for Care Send payment notification/unit rejection Payment by BACS Meet/exceed all milestones set by SfC Send in claims at any time. Claims sent to SfC in batches on monthly basis. Once you have submitted your claims to us, we will review information meets the requirements requested by Skills for Care and will process them. Subject to final checks and approval from Skills for Care, payments will be made within 1 month from the date we have submitted your claim. Notification of payment (or rejected units explaining the reason for this) along with the units submitted will be sent to you by email. IMPORTANT NOTICE: All payments are made by BACS. If at any point in time your organisation changes details, such as: org name, address or bank account details you must inform us asap so we can update our Finance records 5 Milestones: June 10%, Sept 30%, Nov 50%, Jan 70%, Mar 100%

Who claimed in 2016/17 Stats from 2016/17. Currently we have around 100 employers with over 400 different establishments in the partnership.

Breakdown of fund distribution 2016/17

Units claimed per level 2016/17

Top 5 Units claimed in 2016/17 HSC24 Unit Code   Unit Title Number Claimed HSC24 Principles of safeguarding and protection in health and social care 460 HSC 25 The role of the health and social care worker 292 SHC24 Introduction to duty of care in health, social care or children's and young people's settings 265 IC01 The principles of infection prevention and control 215 PWCS 25 Understand the role of the Social Care Worker 211

Contact details Helen Beckenham - Learning and Development Consultant/Workforce Development Fund Advisor Tanya Herrera - WDF Administrator Email: workforce.developmentfund@surreycc.gov.uk Tel: 0208 541 8068 Website: http://surreyskillsacademy.learningpool.com

Thankyou for your time today Any questions Thankyou for your time today