Introduction to Microsoft Office 2007 with focus on MS Word Presented By: Sahara Technology Solutions

Agenda for today Take a Pre-Test Intro to the Microsoft Office 2007 MS Word, MS Excel, MS Access, MS Publisher, MS Outlook, etc Introduction to MS Word 2007 The New Office Ribbon The Office Button Quick Access Toolbar Questions and Demonstrations Watch a Video Do Hands-on work Take a Post-Test

Agenda Continued The Hands-On part of this session will touch on the following: Creating a new Document Typing your first letter in word Adding headers and bishop Cutting, Copying & Pasting Formatting words Adding bullets and numbers Adjusting Page settings Checking spellings Inserting pictures, charts, tables Saving your work Using the Find and Replace option Printing documents

Overview of Microsoft Office 2007

What is Microsoft Office The Microsoft Office suite is an essential collection of desktop applications that includes Word for documents, Excel for spreadsheets, PowerPoint for presentations, Access for databases and much more. There are several versions of Microsoft Office. Office 2013 Office 2010 Office 2007 Office 2003 Office XP Office 2000 Office 95 During this training we will learn about Microsoft Office 2007.

What is Microsoft Office 2007? Microsoft Office 2007 software package consists of several applications including: Outlook 2007 Word 2007 Excel 2007 Access 2007 PowerPoint 2007 Publisher 2007

What is Microsoft Office? Microsoft Outlook – an e-mail application for organizing and searching e-mail Microsoft Word – word processor application used to produce professional-looking documents such as letters, résumés, and reports Microsoft Excel – spreadsheet application used to organize, analyze, and chart data Microsoft Access– database application used to generate forms, queries, and reports from the data it stores Microsoft PowerPoint – presentation application used to organize and format slides Microsoft Publisher – desktop publishing application used to create publications such as newsletters and business reports

What is Microsoft Office? Microsoft Office is called an integrated software package because it uses (integrates) many applications together in one software program Each application has a similar look and feel Data can be easily duplicated between applications to help save time (no retyping of data)

The Microsoft Office Interface Interface – term used to describe how the user interacts with the computer Window – area of the screen a user interacts with when using Office Outlook and Publisher interfaces include standard menus and toolbars Word, Excel, Access, and PowerPoint includes a newer interface that contains an Office button, a Quick Access Toolbar, and the Ribbon

The Microsoft Office Interface Restore Maximize Publisher Screen Title Bar Minimize Close Menu Bar Help Toolbars Displays the filename of the current document Minimize – hides the current window by shrinking it to a button on the Taskbar Maximize – expands the current window to full screen (icon will change to Restore) Restore – resizes window to last non-maximized size (icon will change to Maximize) Close – closes the current window Displays a window that searches Microsoft Office for help on any topic Contains names of menus. The menus contain groups of commands. Contains groups of commands (icons) that are shortcuts to the commands in the menus Bring unseen parts of the document into view Scroll Bars Allows you to resize a window by dragging Window Corner

The Microsoft Office Interface Restore Maximize Word Screen Quick Access Toolbar Title Bar Minimize Close Office Button Contains commonly used commands in one location for “Quick Access” Displays the filename of the current document Minimize – hides the current window by shrinking it to a button on the Taskbar Maximize – expands the current window to full screen (icon will change to Restore) Restore – resizes window to last non-maximized size (icon will change to Maximize) Close – closes the current window Ribbon Used to display a menu of commands for opening, saving, and printing a document Help Displays a window to search Microsoft Office for help on any topic Click the different tabs to view groups of commands Bring unseen parts of the document into view Scroll Bars Insertion Point Blinking vertical line that indicates where the next character will be typed Allows you to resize a window by dragging View information about the document (i.e. which slide you are on out of total # of slides) Window Corner Status Bar

Introduction to Microsoft Word 2007

What is Microsoft Word 2007 Microsoft Office Word 2007 is a non-free commercial word processor designed by Microsoft. It is part of the Microsoft Office Suite. Microsoft Word is currently the most common word processor on the market. Because it is so common, the .doc/.docx format has become the de facto format for text documents.   MS Word 2007 is a popular word-processing program used for creating documents such as letters, brochures, learning activities, tests, quizzes and students' homework assignments. Microsoft Word 2007 provides tools to enable you to check spelling of your document, create merge letters and add graphics to enhance your written information..

A Quick view of MS Word 2007

Get to know the Ribbon When you first open Word 2007, you will notice the RIBBON which stores menus, icons and buttons. Most of the changes are in the Ribbon, the area that spans the top of Word. The Ribbon brings the most popular commands to the forefront, so you don’t have to hunt in various parts of the program for things you do all the time. Why the change? To make your work easier and faster. The Ribbon was thoroughly researched and designed from users’ experiences so that commands are in the optimal position. This lesson will tell you more about the Ribbon and how to work with it.

Use the Ribbon for common actions The Ribbon offers ease of use and convenience, with all common actions shown in one place. For example, you can cut and paste text by using commands on the Home tab; change text formatting by using a Style; and alter the page background color on the Page Layout tab.

What’s on the Ribbon? Getting familiar with the three parts of the Ribbon will help you understand how to use it. They are tabs, groups, and commands. Tabs: The Ribbon has seven basic ones across the top. Each represents an activity area. Groups: Each tab has several groups that show related items together. Commands: A command is a button, a menu, or a box where you can enter information. Everything on a tab has been carefully selected according to user activities. For example, the Home tab contains all the things you use most often, such as the commands in the Font group for changing text font: Font, Font Size, Bold, Italic, and so on.

Dialog Box Launchers in groups At first glance, you may not see a certain command from a previous version. Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box Launcher . Speaking of previous versions, if you’re wondering whether you can get the same look and feel of a previous version of Word, the simple answer is, you can’t. But once you start playing around with the Ribbon a little, you’ll get used to where things are and will like how easy the new design makes getting your work done. Click it to see more options related to that group. They’ll appear in a familiar-looking dialog box or task pane that you recognize from a previous version of Word.

Temporarily hide the Ribbon The Ribbon makes everything nicely centralized and easy to find. But sometimes you don’t need to find things. You just want to work on your document, and you’d like more room to do that. In that case, it’s just as easy to hide the Ribbon temporarily as it is to use it.

Temporarily hide the Ribbon The Ribbon makes everything nicely centralized and easy to find. Here’s how: Double-click the active tab. The groups disappear so that you have more room. To see all the commands again, double-click the active tab again to bring back the groups.

Use the keyboard Okay, keyboard people, these slides are for you. The Ribbon design comes with new shortcuts. This change brings two big advantages over previous versions of Office programs: There are shortcuts for every single button on the Ribbon. Shortcuts often require fewer keys.

Use the keyboard The new shortcuts also have a new name: Key Tips. To use Key Tips, start by pressing ALT. Next: Pressing ALT makes the Key Tip badges appear for all Ribbon tabs, the Quick Access Toolbar commands, and the Microsoft Office Button. Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tab’s commands appear. Press the Key Tip for the command you want.

Stop!! Class Activity Video Introduction to MS Word 2007

Discussing the Video (Interactive learning) What did you learn from the video? How can you use what was learned from the video and the presentation

Class Exercise (Hands-on) The RBHS SUSU club Assignment Objectives Create a new Document Type your first letter in word Add headers and bishop Learn to copy, cut, and paste Learn to format Add bullets and numbers Adjust Page settings Add pages Check spellings Using the Find and Replace option Insert pictures, charts, tables Save your work (using SAVE and SAVE AS) Printing documents

Summary Took a Pre-Test Discussed Microsoft Office Discussed Microsoft Word 2007 Watched a video Did hands-on exercises Take Post Test