Office 2010 Software Applications in Office 2010 & Files

Software Applications Spreadsheet (Excel)-organizes data and makes calculations Word Processor (Word)-write, edit and format text Presentation Application(PowerPoint)- Electronic Presentation with Graphics, video clips or sound Audio Editing Application-edit, record, play audio files Examples: podcasts, MP3 editors

Excel Cells Must type text in one cell and numerical data in another Auto format Column Width to see all text Numerical data will not create a chart if text is included

Common Formulas Use the formulas tab on Ribbon Sum Average Min. Max

Selecting Data Multiple data that is not connected hold down the Ctrl button and drag the mouse. This will allow you to tie in the titles with the numerical data

Charts Charts use numerical data collected in a spreadsheet Multiple charts can be made from 1 spreadsheet Must have data highlighted to insert in a chart Pie Charts-parts to a whole Line Charts-show progress over time Bar Charts-compare sets of quantities

Word Word is used most often to create: Letters Memos Labels Envelopes Templates

PowerPoint Electronic media presentation Home Tab New slide Change Layout Reset

Views Slide Show Reading View Slide Sorter Normal View

Slides Previous Slide Next Slide

PowerPoint Design Theme-allows you to change the background Right Click-to apply to one or all slides Customize Colors Fonts Effects

PowerPoint Transitions-moving to a new slide Sound Duration (time) Apply to All

PowerPoint Animation-how your text enters the screen Timer less is best Limit number of animations Avoid clicking mouse several times

Audio Editing Software Publishing a Podcast Plan content of podcast Set up recording software Record Edit and Save Publish podcast Most Commonly used is Audacity

File Extensions File extension-an extension to a name of a file that helps identify the file in operating systems such as Microsoft Windows Microsoft Office Extensions Word-.docx Excel-.xls PowerPoint-.ppt Mp3 extension-MPEG audio stream, compressed audio files generally used to record audio tracks and store them in a decent sized file available for playback..mp3 jpeg or.jpg extension-Graphic commonly used on the Internet and capable of being opened by most modern image editors.jpg

Communications Discussion Board or Message Board -A listing of messages and discussions in a central location stored on web pages Blog -A weblog or blog, is a listing of text, images, or other objects that are arranged in a chronological order that first started appearing in Podcasts -an audio broadcast that is often listened to on a computer or downloaded to a MP3 player such as an iPod Wiki -open editing database allowing any user to add and update information, and create new pages Chat Room -text-based communication that is live or in real-time. You can talk to the person and they can receive the message and respond in a matter of seconds. Simulation -In general, refers to a computerized imitation of a real object or real action