S1 Certification Course Separations I’m out of here

Customer Service Separation Briefings (DD214) INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Hours of Operation: Customer Service Monday thru Friday 0830-1100 and 1300-1600 Separation Briefings (DD214) Monday- Friday 0730 and 1230 I hope this has been informative. Our goal is to separate soldiers on time with as few problems as possible—to give them a good experience. If you are experiencing any problems making the process work, please call me so we can resolve the problems together. My number is 287-3382 ***HOURS & DATES MAY VARY DEPENDING ON HOLIDAY’S***

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER ETS Transition Center (TC) Request Personnel File (Formally 201 File) 120 days out Soldier attends Transition Orientation Briefing, 1st and 3rd Tuesday, Palmer Theater at 0730 Soldier brings approved DA 31 and LES to TC 45 days prior to start of leave Technician Reviews File/Cuts Orders/Distributes Soldier begins clearing process (get Green Stamp) Attends final Transition Briefing to review DD Form 214 last workday prior to start of Transition Leave or day of Separation The first step in separating a soldier for any reason is to obtain the soldier’s 201 file or Military Personnel Record Jacket. ETS is a routine separation. Since we know the date in advance the Transition Center electronically notifies the Personnel Service Battalion 150 days out to send the soldier’s personnel record to us. This will enable us to have orders ready for the soldier 90 or more days before his ETS. The Transition Specialists review all documentation in the file and application packet to verify the service of separating personnel, including any reserve, guard, or other service, wartime service, AWOL or bad time, etc. in order to complete a service computation. They also document awards, promotions,, etc. Included in the packet is a leave form which approves the start date for the soldier’s transition leave. ETS soldiers are NOT AUTHORIZED PTDY. This is used to compute what leave days the soldier will take and if there are any days he will be unable to take, will be paid to the soldier. This information goes on the DD 214. At this time, the soldier gives up their ID Card if their separation date is the next day. If the soldier is taking Transition Leave and the ID card expires on the regular ETS date, we do not collect the card, as it expires once soldier is no longer authorized to carry it. WE ARE NOT AUTHORIZED TO KEEP SOLDIERS PAST THEIR ETS DATE WITHOUT AN OFFICIAL EXTENSION BY DA. SO MUCH FOR THE NORMAL, ROUTINE.

Officer REFRAD/Resignation INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Officer REFRAD/Resignation Required Documents for initial appointment Oath of Office Initial orders bringing officer on active duty ORB DA Form 31 (Terminal Leave) Current EOM LES DD Form 93/SGLI Prior DD Form 214 (if applicable) MFR specifying deployment/redeployment dates Closed out Flight Records ROTC/SMP Contract (If applicable) HPSP Contract (Health Professionals Call Mrs. Fletcher at 287-7002 The first step in separating a soldier for any reason is to obtain the soldier’s 201 file or Military Personnel Record Jacket. ETS is a routine separation. Since we know the date in advance the Transition Center electronically notifies the Personnel Service Battalion 150 days out to send the soldier’s personnel record to us. This will enable us to have orders ready for the soldier 90 or more days before his ETS. The Transition Specialists review all documentation in the file and application packet to verify the service of separating personnel, including any reserve, guard, or other service, wartime service, AWOL or bad time, etc. in order to complete a service computation. They also document awards, promotions,, etc. Included in the packet is a leave form which approves the start date for the soldier’s transition leave. ETS soldiers are NOT AUTHORIZED PTDY. This is used to compute what leave days the soldier will take and if there are any days he will be unable to take, will be paid to the soldier. This information goes on the DD 214. At this time, the soldier gives up their ID Card if their separation date is the next day. If the soldier is taking Transition Leave and the ID card expires on the regular ETS date, we do not collect the card, as it expires once soldier is no longer authorized to carry it. WE ARE NOT AUTHORIZED TO KEEP SOLDIERS PAST THEIR ETS DATE WITHOUT AN OFFICIAL EXTENSION BY DA. SO MUCH FOR THE NORMAL, ROUTINE.

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Retirements TC requests Personnel File when receive request Request 9 to 12 months from requested retirement date III Corps CSM reviews all CSM retirements SFC and MSG receive approval memo from HRC MSG(P) and above receive approval memo and PIN from HRC One-on-one appointment with Technician Document Review Orders prepared Receive DD Form 214/Flag/Retirement Certificates/Retirement Pin Officers call Mrs. Wells at 287-6099 to schedule appointment -Retirements and Chapter Separations are event driven and therefore receive special handling. Let’s look at Retirements briefly. When we receive a request for retirement, we call for the record, then marry up the request with the record. The request includes any approved PTDY and Transition Leave the soldier plans to take. The request and record are tracked in TRANSPROC so we know where they are at all times. The appropriate Transition Technician reviews the application and the file to ensure there is sufficient service to qualify for retirement. If it requires DA approval, the Technician obtains that approval, then calls the service member for an interview. The prospective retiree is counseled on the requirements (Retirement Briefing, RSO, SBP, ACAP, Physical, etc.) The soldier brings in documents to complete DD 214. These documents can include awards, proof of wartime service, reserve time or old DD 214s, campaign medals, etc. Orders are prepared and given to the prospective retiree so they can start clearing.

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Chapters Commander initiates Chapter action Chapters 5-13, 10, 13 and 14 require appointed NCO (SGT or above) escort Commander/1SG can schedule physical exam before Chapter approval Chapter Packet and Personnel File are taken to TC to create orders to separate Goal is to cut orders within 72 hours (based on workload) For Chapter Separations, the procedure is accelerated. Because the Transition Center is limited to just 10 days to process a chapter action, many actions must take place simultaneously and before the Transition Center is ever involved. The commander/1SG should schedule the Transit Physical as one of the first steps in processing a chapter separation – even before the chapter is approved. The physical is in two parts. Part II must take place within 7 days of Part I. Escort uses the Approved Chapter Packet as authority to pick up the 201 File at the PSB or Legal Office, the Medical & Dental Records. Escort takes these files, the approved packet and Clearance Papers to the Transition Center. The Technician (Mr. Addington) cuts orders for 10 days hence, normally “while you wait.” If the soldier completes all requirements for final clearance ahead of time, we will cut new orders to get the soldier out earlier.

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Chapters Once soldier receives “green” stamp on Central Clearance form, soldier attends Final Separation Briefing and receives DD Form 214 (Day before Leave/PTDY or Separation date) Chapters 9,10,14 and all drug related chapters receive letter barring them from the installation The Escort then takes soldier to the Finance Office for a Briefing and obtains a Finance Clearance stamp. Soldiers must attend a Transition Center Final Briefing the day before they separate. All soldiers review their draft DD 214 line by line. They are given an opportunity to correct any mistakes at that time before the final copy is printed. They are again reminded how important this document is and to safeguard it Chapters 9, 10, 14 and all drug related chapters are issued a letter barring them from the installation except to receive authorized medical care at Darnall Hospital or to appear at the US Magistrate Court, Bldg 5794 under penalty of fine (up to $5,000 or 6 months) imprisonment. At this time the solder’s ID card is exchanged for his DD 214. (Since it is a Chapter case, the separation date is earlier than the expiration date on the card.) NO ID Card, NO DD 214. No DD 214= No Final Pay.

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Medical Chapters DA approves Medical Separation TC obtains electronic list daily from DA through TRANSPROC system Soldier must be separated within 90 days TC determines actual separation date based on: Accrued Leave (Only if soldier sold 60 days is Transition Leave authorized) Approval of PTDY Other factors Soldier Clears Installation (Green Stamp) then DD Form 214 brief last workday prior to start of PTDY or day of Separation For Medical Chapter Separations, the procedure is somewhat different. The Transition Center obtains an electronic list of soldiers approved for separation from Department of the Army through the Installation Support Modules (TRANSPROC). The TC immediately calls for the personnel records to be sent from the Personnel Svc Bn to the Transition Center. The soldier learns of the approved action when the PEBLO calls him in to sign the approved separation documents. The soldier then comes to the TC with leave form and approved PTDY. The TC has 90 days to separate the soldier. The actual date we select is based on approved Transition Leave, PTDY (commanders discretion), etc. For Medical Separations, the soldier must take any leave over 60 days accrued and MUST SELL up to 60 days accrued (minus any previously sold leave. ) In other words, the soldier does not normally get much Transition Leave. Soldier can usually get orders within a day or so of providing the required documentation. Mr. Addington (Chapter Guru) does Medical Separations. Medical Retirements are done by the appropriate teams.

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER ISSUES S1 track soldiers on eMILPO to see if separated S1 can pick up orders at Transition Center Missing documents, e.g., Duty Status Changes, Promotions, Reductions, AWOL/Confinement time, Enlistment Contracts, Res/NG Contracts, DD93, SGLV, Awards, etc… Goes home without DD Form 214 No Show at Transition Point Finance system does not agree with Personnel System Retention only organization that can change ETS dates Stop Loss, 4ID must have request from unit routed through chain of cmd to G1/G1 SGM. Chapters just by their nature are more labor intensive. The 10 day time limit to separate chapters sometimes causes problems. Chapter soldiers come with a full set of issues. Some have had disciplinary problems, family problems or other issues that prompted their separation from the military. Therefore, we often encounter soldiers who miss their separation briefings, don’t properly clear, lose their clearance papers, go AWOL, get arrested or incarcerated while they are processing out of the Army.

INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER POC Chief - Mr. Mathes 287-7695 HR Supervisor - Mrs. Remedies 287-0139 Team 1 (4ID) - Mr. Jefferson 287-6401 Team 2 (ETS) - Mrs. Hadley 287-3372 Medical Separations – Mr. Allen 287-9664 Team 3 (1CD) - Mrs. Wiles 287-9005 HR Supervisor – Mr. Redwine 287-3382 Officer Separations - Mrs. Fletcher 287-7002 Officer Retirements - Ms. Wells 287-6099 Records/eMILPO - Ms. Messing 618-8885 I hope this has been informative. Our goal is to separate soldiers on time with as few problems as possible—to give them a good experience. If you are experiencing any problems making the process work, please call me so we can resolve the problems together. My number is 287-3382

Questions? INSTALLATION MANAGEMENT AGENCY TRANSITION CENTER Mr. Vernon Mathes Chief, Fort Hood Transition Center (254) 287-7695 I hope this has been informative. Our goal is to separate soldiers on time with as few problems as possible—to give them a good experience. If you are experiencing any problems making the process work, please call me so we can resolve the problems together. My number is 287-3382