Taking a Leave of Absence Health System | Human Resources Leave Process Best people.  Best practices.  Best performance.

Best people. Best practices. Best performance. Our Commitment Our commitment is to assist you with the leave process and assure that you have all the resources needed for a seamless leave. Best people.  Best practices.  Best performance.

Prior to Taking A Leave www.hr.uclahealth.org Managers/Supervisors may direct their employees requesting a leave of absence for Medical/Pregnancy, Workers’ Compensation, Family Medical Leave, Intermittent and/or Military Leave to the Leave of Absence (LOA) website:  www.hr.uclahealth.org and contact our LOA Team at (310) 794-0078 and/or LOATeam@mednet.ucla.edu For questions and/or once employee has the medical certification completed by their healthcare provider and has completed the online LOAN

www.hr.uclahealth.org

Prior to Leave of Absence u Will Find On Employees with a planned medical procedure date and/or expectant mothers should provide managers/supervisors and HR with at least a 30-day advance notice ahead of their anticipated leave via a completed medical certificate/FML.  In case of an emergency or an unplanned leave, employee has 15 days from the date they notify department of their leave request to provide a medical certification to their department and to the LOA team. u Will Find On The Leave Website The Le

Extending a Leave and Returning to Work Leave Extensions Employee is required to provide managers/supervisors and their assigned LOA analyst with an updated note from their healthcare provider before their original return to work (RTW) date with extension dates.  Returning to Work After a Leave Employee must provide managers/supervisors and LOA analyst with a medical clearance to return to work.  Returning to Work with Medical Restrictions After a Leave Managers/supervisors must confer with our disability manager and review the medical restrictions in order to determine whether restrictions can be accommodated.

Meet Our Leave of Absence Team Edmund Berueda, Leave Specialist/Coordinator Kelli Power, Sr. Leave Analyst, Supervisor Gail Conteh, Sr. Leave Analyst Kristelle Kawecki, Sr. Leave Analyst Francisco J. López, Sr. Leave Analyst

Helping U Navigate Our Leave Process Leave Specialist/Coordinator (Edmund) Leave Intake Clarifies initial leave process for employee and/or department Triage Leave Identifies the type of leave Provides instruction on appropriate forms to complete and LOAN requirement Case Distribution Assigns case to our team analysts Provides analyst with any relevant information from intake and triage phases

Helping U Navigate Your Leave Leave Analyst 1 Assist and Guide Assists employee with setting up their leave from the date they take off until their Return to Work (RTW) date Determines and designates the appropriate leave entitlements (FML, PDL, CFRA) Requests a disability packet from our Benefits team, if applicable 2 Inform and Plan Provides employee with their rights and responsibilities, expectations while on leave, and discusses any contract guidelines/policies that may apply Maps out leave using appropriate accruals (sick, vacation, holiday hours), disability period, leave without pay (LWOP) to ensure completion of timesheets while employee is on leave and ensures our Benefits team bills employee for benefit premiums while on LWOP Discusses parking with employee and instructs them to contact respective parking office in order to retain or cancel parking 3 Track and Coordinate Sends completed LOAN to Manager/Supervisor for acknowledgement/approval and timesheet completion Enters all leave phases (leave with pay and without pay) of an employee’s leave into our EDB system for payroll processing and compliance Tracks leave and follows up with managers/supervisors to verify RTW status or leave extensions 4 Wrap up and Welcome Answers any post-leave questions from both department and employee Reminds employee to review all of their benefits and deductions on their first few paychecks upon after their RTW Leave Analysts: Kelli Power (Supervisor), Gail Conteh, Kristelle Kawecki and Francisco J. López

Contact Us Health System HR Leave of Absence Team 10920 Wilshire Blvd., Suite 400 Los Angeles, CA 90095 Main: 310.794.0078 Fax: 310.794.0836 LOATeam@mednet.ucla.edu Best people.  Best practices.  Best performance.

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