E-Repository Working Group Lyn Hardy, PhD, RN, FAAN Director, Data Science & Discovery Associate Professor June 2018

Workgroup Members Jane Carrington, PhD, RN, FAAN Judith Effken, PhD, RN, FAAN, FACMI Charlotte Weaver, PhD, RN, FAAN, FHIMSS Mary Beth Slebodnik, BSN, MLS Dominque Tobbell, PhD Bonnie Westra, PhD, RN, FAAN, FACMI

Workgroup Purpose House exemplars of best practices, in a vendor-neutral way, to prevent the need to start from scratch with each EHR implementation Increase learning, sharing wisdom and lessons learned Create the ability to build upon prior generations Prevent process redundancy

Objective E-Repository development supporting Sharing and disseminating nursing best practice standards, tools, and concepts Collaboration and dissemination of nursing products and ideas A creative and collaborative digital environment globally accessible

Our Journey 2018 2017 2016 2015 2014 10 work groups formed Virginia Henderson Library hosting an e-Library 2018 Need to evaluate e-repository workflow and determine best methods to disseminate nursing best practices 2017 Work groups expanded Transforming Nursing Documentation WG formed 2016 10 work groups formed WG spinoff looking at a repository for nursing documentation of best practices 2015 2014

Off and Running in 2019 Out of the gate, the team Determined the need to compare multiple e-repository options Reframed the pilot project looking deeper into existing use and interest Considered more open and easily accessible options

Accomplishments Faculty Survey: usability, user friendliness of Virginia Henderson Repository 57% of nursing faculty knew of the repository 26% of faculty who knew of repository used it REDCap usability survey for data entry 3 respondents 1 noted difficulties using Virginia Henderson site Submission was rejected

Accomplishments - 2 Discussion – pros and cons of Virginia Henderson Repository and development of new repository to be linked with Nursing Big Data LinkedIn site Framework and criteria development Logistics of housing the e-repository in the LinkedIn site Usability Dissemination needs and abilities

Next Steps LinkedIn site interface Phase 1 Phase 2 Landing page development Process development and testing Linkage of submission to work groups Initial upload testing Phase 2 Increased usability Extension of upload process Continued process evaluation We need your help

Here’s Where Team Work Comes In Testing the process Link to document submission form (fillable PDF) Request completion of the form Email form to Lyn Hardy (hardy.305@OSU.edu) Provide feedback on the form and process

Phase 2 PDF will become online form Ask them to send you a designated workgroup member for submitting resources Workgroup member will be registered and able to submit List of potential resources you want to share

Teams Rule!! We cannot do this without your help! Please take a few minutes to electronically complete the form and provide comments!

Director, Data Science, Ohio State University Questions Lyn Hardy, PhD, RN, FAAN Director, Data Science, Ohio State University Email: hardy.305@osu.edu