Update on Denial and Delay Presentation 6.1 for TRANSSC 20

Update issues since TRANSSC 18 What is new? Schedule A new structure 1st National Focal Points Meeting 5th International Steering Committee Meeting Workshops Denial Network Handbook

Schedule 1st National Focal Points Meeting (Vienna, 23-24/02/2010) 5th International Steering Committee Meeting (Vienna, 25-26/02/2010) PATRAM 2010 – 2 sessions on Denials of shipment (London, 5-6/10/2010) 2nd Workshops on denial of shipment (October and November 2010) CSs and TMs to prepare and consolidate results of NFP2 and ISC6 Meetings (2011) 2nd National Focal Points Meeting (Vienna, 18-19/04/2011) 6th International Steering Committee Meeting (Vienna, 20-21/04/2011) International Conference on the Safe and Secure Transport of Radioactive Material (Vienna, October 2011)

A new structure

A new structure

1st National Focal Points Meeting (1) 69 countries with NFP 75 NFPs including alternates 151 IAEA Member States Dedicated Web folder http://ns-files.iaea.org/fileshare/rit/default.asp?fd=767 Outputs of 1st NFP meeting Agreed guidance on the roles and responsibilities of NFPs (Strategic planning, Approaches/Solutions, Operational actions) Definition of Denial of shipment An e-learning package made available to the participants (developed on the initiative of IMO for all modes) http://www.class7elearning.com/

1st National Focal Points Meeting (2) Outputs of 1st NFP meeting Building knowledge Cost analysis model for Denials (Peru) Review of Successes (Brazil Air Transport - Priority given to Radioisotopes for medical Use) Instructive reports of situation in Egypt (Suez Canal) / Panama (Canal) / Malaysia (Straits) / Italy (Harbours) and Cuba Practice exercise Perform practical training on a complex Denial scenario Clarify interactions of the global structures Report Denials/Delays in the international database Understand the issues of Denials/Delays

1st National Focal Points Meeting (3) Outputs of 1st NFP meeting What is a denial of shipment? Do I have a denial or a delay? What should I do? How to report? Need for TOOLKIT and NETWORK Denial Network Handbook

5th ISC Meeting – Issues (1) The Agency has set the target of reducing delays and denials to an insignificant level by 2013. ISC endorsed many tools made available to empower RCs and NFPs. ISC Structure has been proposed to integrate NFPs, RCs and the ISC Management Team (New structure)

5th ISC Meeting – Issues (2) Discussions have identified: Urgent need to recruit additional suitable NFPs Need to clarify the roles of the different elements within the overall ISC structure. Need to achieve better reporting of delays and denials. Need to ensure there is a common understanding of what constitutes a delay and/or denial. That the Action Plan is too lengthy and unclear.

5th ISC Meeting – Issues (3) The 5th ISC Meeting has progressed these needs in the following ways: Addressed roles and responsibilities within the overall ISC structure and the ISCs future direction. Definition of Delays and Denials Special treatment for delays and denials related to national or local regulation. Identification of priorities for database development and analysis. Framework for the communications toolkit has been developed. Action Plan reviewed and a process to refocus this in line with new ISC structure has begun.

5th ISC Meeting - Issues (4) Issues not addressed: Definition of the regional groups (geographic) By the Secretariat (still in discussion with MT-ISC, for America as a whole) Training and education TM in 01/2011 on Communication Strategy; TM on simplified training and e-learning package in 03/2011) Translation of material Identify for when national regulations are more restrictive than international regulations for transport of Class 7 DenSec will take action with ISC-MT to contact NFP Funding and resourcing

5th ISC Meeting – Agreed actions (1) Secretariat Specific Actively pursue the recruitment of suitable NFPs in collaboration with RCs Identification of senior RC per region, to take contact with Permanent Missions (69 MS with NFP, North America without NFP and RC, Establish a Denials Secretariat Contacts taken with UN-ECE, ICAO and IMO, to be formalized Improve Database Control Access restricted to DenSec, to be extended to RCs Anonymize the reports provided by industry. Reconstitute ISC in line with proposal to integrate Regional and National Networks RC to be integrated as ISC members.

5th ISC Meeting – Agreed actions (2) Secretariat Specific Strengthen links between ISC and higher policy levels. Report to BoG (through Chairman ambassador (UK)) Develop specific web pages The PACT web page format is at IAEA clearance level to launch the project (http://cancer.iaea.org/index.asp : IAEA’s umbrella programme for combating denials of shipment) Development of further communication material subject to resources. Communication toolkit to be incorporated on the basis of ISC5-WG3 recommendations) Develop handbooks for all participants within the ISC structure. Denial Network Handbook draft has been circulated among RCs and ISC-MT, then to NFPs.

5th ISC Meeting – Agreed actions (3) Secretariat Specific Coordinate in conjunction with RCs, regional workshops November 2010 – subject to availability of resources. 2nd Workshops on denials of shipment are planned for 2010-Q4 for Africa, Asia-Pacific and Latin America To identify specificities of each region and presented to RCs and jointly propose TC funding for current and future projects. TC projects are initiated for workshops (LA, AF) and for training (LA: Panama, Columbia; AF)

5th ISC Meeting – Agreed actions (4) ISC Management Team Specific Report to the higher policy level Report to BoG (through Chairman ambassador (UK)) Management Group meeting for Steering Committee planned during General Conference in 09/2011 Coordinate and manage ISC activities throughout the year. Monthly conference call (MT-DenSec), reports available on http://ns-files.iaea.org/fileshare/rit/default.asp?fd=774 when validated. With authority provided by IAEA and based on validated data, subject to request, represent the ISC at senior levels with key stakeholders.

5th ISC Meeting – Agreed actions (5) Others Action Plan Working Group Complete review of action plan by end of March 2010 Included in ISC5 report (Annex 10) Communication Working Group Continue to define the framework and populate toolkit with materials Discussions with WNA and outreach journalist taken. CS to develop brochures aimed at carriers planned in 01/2011 and 09/2011. TM for Communication Strategy for DoS planned in 01/2011.

5th ISC Meeting – Agreed actions (6) Others NFPs Provide material for IAEA Web Folders of use in training and communication. Communicate with industry in their respective country regarding ISC existence and mandate and their own role as NFP. Inform industry of database confidentiality control. Feedback on these items will be provided during workshops, also on NFP contribution to establish their National Network

5th ISC Meeting – Agreed actions (7) Others Regional Coordinators To the extent possible assist IAEA in identifying and encouraging additional suitable candidates as NFPs. RCLA reminds all LA Permanent Missions Coordinate regional workshops in conjunction with the Denials Secretariat. 2nd workshops planned (programme defined, location to be confirmed, attendees defined, training defined, …)

5th ISC Meeting – Agreed actions (8) Others ICAO Integrate headquarters and 6 regional offices into the ISC process for managing the denial process List of regional officers Hold modal discussions with the IAEA On the basis of conference call (to be pursued during ISC and TRANSSC meetings)

5th ISC Meeting – Agreed actions (9) Others Industry WNTI will review the IAEA training modules for potential use (WNTI) TM to prepare a simplified training and e-learning package targeting denial planned in 03/2011. Incorporate industry associations in denial reporting process Denial Report submissions to Denials Secretariat (All) CS on analysis of denial reports planned in 04/2011 (to report on ISC6)

5th ISC Meeting - Action Plan (WG4) 2009 Action Plan: 119 actions covering 6 key areas (Awareness / Training / Communication / Lobbying / Economic / Harmonisation) including actions for all actors AND on-going activities WG4-ISC5 Identification of on-going activities, complementary to Roles and Responsibilities Identification of completed actions Complete set available on Annex 10 of ISC5 report

Workshops on denials of shipment (1) 2nd Workshops on denial of shipment Latin America and Caribbean Region (Panama, 1-5/11/2010) Africa (Seychelles or Mauritius, 15-19/11/2010) Asia-Pacific Region (Manila, 25-29/10/2010)

Workshops on denials of shipment (2) 3-day Workshop Strengthen the regional network (NFPs, RCs) Analyze the work done since the 1st workshop Provide an updated Regional Action Plan Improve communication between the actors of the new structure (NFPs, RCs, ISC, Denials Secretariat, Stakeholders) Familiarize participants to the reporting format Clarify the roles and responsibilities of NFPs and RCs 2-day Training Course Special focus: Customs with the participation of UNODC

Conclusion No REPORT = No DENIAL (Facilitate the) Solving of instances of denial/delay of shipment = Harmonized application of Regulations Need for MS to get more involved (NFP nomination, National Network) Panel of instruments already available To be extended to webpage, Handbook and communication toolkits.