Communication An essential part of our very existence How would you have found this hotel without proper communication It is an ongoing process with all of us throughout every day of our lives You are the primary conduit between State Office and your councils

Communication - Page 2 You represent the State Deputy in your District Nothing should ever be issued to a council by State or Supreme where the DD isn’t copied Many memos or updates just go to the DD, however If you don’t pass the message on--- it simply falls by the side of the road and is lost forever

The Challenge How do we find the most effective way of communicating with those who must receive the message? Hard copy mailing E-mail Text Telephone You will soon find out quickly that this can vary dramatically from one council to another

Communication is a TWO way street Have you established guidelines surrounding your personal expectations from your councils ? Are your expectations clear in the minds of the councils ? Have you created an easy path for councils to follow in communicating with you ?

DO YOU GET COPIES OF ALL REPORTS AND FORM SUBMISSIONS MADE BY YOUR COUNCILS? Have you thought of a District Newsletter or District Bulletin ? How are your councils made aware of upcoming degrees in the area ? Do you personally attend these degrees ? Do you make every effort to attend your Diocesan Association meetings ?

DO YOU GET COPIES OF ALL REPORTS AND FORM SUBMISSIONS MADE BY YOUR COUNCILS? Part 2 What type of follow-up have you established surrounding council accreditation for the “Safe Environment” program ? Do you offer advice to your councils who require extra help regarding outside resources that are available to them by making them aware of: State Regional Trainers (Church Drives + Faith in Action) Regional Training Director Regional Growth Director

You and Your MIO A – MIO is a Membership Information Officer ( New Role with New Mandate this year) Every District Deputy has a MIO assigned to them

Role of the MIO He is the liaison between the State Deputy and your District. With over 115 Districts in the Province of Ont. the State Deputy can not possibly maintain ongoing contact with this many individuals. The MIO must ensure that the lines of communication are maintained and flow freely from the State Office, Directors etc. ------ - to and from your District.

Role of the MIO - Page 2 For this reason he must be kept fully informed regarding all council matters that are deemed “significant” --- or otherwise deviate from the “norm” in the council’s ongoing operation. It is his job to ask lots of questions. In doing so, he is not prying or interfering in your role, but only monitoring the overall health of your District.

Role of the MIO - Page 3 It is also his job to follow up on council Forms or Reports required by State or Supreme. Of course Membership can not be overlooked and he must maintain ongoing monitoring of the future health of your District through current recruitment initiatives and degree availability being provided for prospective candidates. One of the major components of the MIO mandate is monitoring the “Overall Health” of your councils. He will be looking for telltale signs that council deterioration is starting to occur. HOWEVER – REMEMBER, --- IT IS NOT THE MIO’S JOB TO DO THE JOB – IT IS THE MIO’S JOB TO ASSIST IN GETTING THE JOB DONE.