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November 7, 2011 Finally! Please sign in….So I don’t have to… Your Program’s Name Here Finally! Please sign in….So I don’t have to… November 7, 2011

WEST Updates 1.) WEST is moving to a new URL! www.west4collegeaccess.org 2.) Kiosk Available for Use November 7, 2011! 3.) More to come on the Kiosk Saddle up, we’re going WEST

National Student Clearinghouse Match Process 1.) Start with an Export from WEST (Include name, birthdate, expected year of graduation, and another identifier – WEST ID, Optional ID, cohort/group name up to 50 characters) 2.) Check it over, make any necessary changes to the listing 3.) Format it for NSC (or leave the tech stuff to the techy people (BWF), prices will vary; labor = $100/hour) and send to OCAN for submission to NSC 4.) Results will be returned to you via WEST. From there, you can upload the results back into WEST using the uploader, or have BWF upload the results ($$). Saddle up, we’re going WEST

Independent Report Builders: Individual Reports Aggregate Reports Canned Report Builders: Individual Reports – Filtered Lists Services Report – Aggregates of Services and their sub-topics Milestone Report Comparison Report Saddle up, we’re going WEST

Put WEST to Work: Reporting Tool Do I need more of a list? Do you need a list, or a report? Saddle up, we’re going WEST

Put WEST to Work: Reporting Tool …or do I really need to compare and group information? Do you need a list, or a report? Saddle up, we’re going WEST

Put WEST to Work: Reporting Tool Select Values Select Groupings Build Filters Run Report What pieces of information am I looking for? How do I want to classify that information? In terms of names of individual students? Of High Schools? Of Service Types? ? Does the information need to be narrowed down or filtered in any way? Saddle up, we’re going WEST

Put WEST to Work: Reporting Tool Select Values Select Groupings Build Filters Run Report How should the information be categorized or grouped? What pieces of information am I looking for? G R O U P I N G S V A L U E S Saddle up, we’re going WEST

While these items can show different values Put WEST to Work: Reporting Tool Select Values Select Groupings Build Filters Run Report These items remain constant While these items can show different values G R O U P I N G S V A L U E S Augsburger | Dessa | 123456 | OSU 09/15/2005 | Advisory Services | FAFSA Help Augsburger | Dessa | 123456 | OSU 12/07/2006 | Advisory Services | Major Selection Saddle up, we’re going WEST

Reporting KEY! Remember: static vs. historic fields Static Fields (Student) Profile Demographic Education Overview Financial Info – SAR Post Secondary Overview Historical Fields (Student) Profile Gaurdians (Historical) Education History (Historical) Testing College Financial Calculator (Historical) Participation Group Session Post Secondary History Saddle up, we’re going WEST

College Path Information PS Enrollment Information Student Background College Path Information Programming PS Enrollment Information Profile Education Testing College Financial Participation Postsecondary Profile Edu. Overview Financial Info PS Overview Test 1 Participation 1 Test 2 College Interest 1 Participation 2 Education History PS History 1 College Interest 2 Test 3 Education History Participation 3 PS History 2 College Interest 3 Education History Participation 4 PS History 3 Participation 5 Don’t mix and match values – funky, or no things will come out = Overwrite Fields (Unique or Static Information) = 1 Row each = Addition Fields (Historical Information) = Multiple rows, for each new piece of information Saddle up, we’re going WEST

Put WEST to Work: Reporting Tool Saddle up, we’re going WEST

Put WEST to Work: Reporting Tool Select Groupings Select Values Do you need a list, or a report? Saddle up, we’re going WEST