Introducing Information Technologies in a hospital Dr. Ivars Zvīdris SIA “Jēkabpils rajona centrālā slimnīca” 07.04.2005.

About the presentation Content Pilot project in Jēkabpils hospital Stages of implementing HIS “Ārsta Birojs” in the hospital Gains and challenges from users’ viewpoint About author: Dr. Ivars Zvīdris

Pilot project Year 2004. Jēkabpils regional hospital was selected for a pilot project of implementing a hospital information system (HIS) For implementation in November 2004 was chosen HIS “Ārsta Birojs”, developers – SIA “Medicīnas Informācijas Tehnoloģiju Centrs” (Latvia)

Project aim ...to improve hospital work by processing patient treatment data electronically and to improve the financial and statistical data exchange with governing bodies

Choosing HIS Technical solution Functional solution Adherence to standards Service and maintenance Product price

Technical solution IS had to provide: Multiple simultaneous use of computer network Data security Continuity of system functioning

Functional solution Recognized functions the system must support Determined priorities, introduced the system gradually

Accordance to standards Compliance with the State defined classifiers Possible access to State registers (SKDR, ...) Data is exchanged using given standards (State defined standards,...) State language is used in the IS IS complies to the Data State Inspection requirements

Service and maintenance New IS versions reflecting change in legislation and other alteration requests (update) Maintenance - well organized service (help desk, ...) and fast reaction New versions with extended functionality (upgrade)

Product price Price of the HIS Need for additional software licences Price of HIS maintenance and service

Implementation of HIS Ārsta Birojs Emergency department – first point of in-patient data entry Infection and therapy departments – patient illness history, documentation Out-patient registry – first point of out-patient data entry statistical department – data accumulation and analysis, data exchange with governmental institutions

Main challenges Implementation is resource challenging Implementation requires involvement of all level employees Real gain is only achieved if all IS users know and want to use possibilities given by IS The result of IS implementation is reorganization of the functioning of hospital

Benefits #1 Automated data exchange between hospital departments Reliable, convenient and faster data exchange with governmental bodies (HCISA (VOAVA),HSMTSA (VSMTA)) Reliable and convenient information accumulation – information is entered at the place where it emerges, correct information, no duplication

Benefits #2 Reliable and convenient data processing – possibility to acquire financial and statistical information timely and in individually tailored formats Structured and transparent organization processes and financial flow – objective calculations for doctors payments

Benefits #3 Complete and precise information about previous patient treatment at doctors’ work place State of art organization of work – less paperwork, more time, better service for patients

Thank you! Questions

SIA “Jēkabpils rajona centrālā slimnīca” Contacts: Dr. Ivars Zvīdris SIA “Jēkabpils rajona centrālā slimnīca” A. Pormaļa 125, Jēkabpils, LV 5201 Ph.: +371 5237810 Email: zvidris@zednet.lv