STUDY SESSION February 24, 2015 RTD PROCUREMENT STUDY SESSION February 24, 2015

Purchasing Authority/Guidelines Federal Requirements FTA Circular 4220.1F Third Party Contracting Guidelines All procurement transactions shall be conducted in a manner that provides full and open competition State Requirements RTD Act CRS 1973, 39-9-101

Purchasing Authority/Guidelines Local Requirements RTD Board of Directors Resolutions RTD Procurement Standards Manual Code of Ethics Management Directives

Procurement Methods Micro purchase (includes P Card Transactions) Purchases not exceeding $3,000 May be accomplished without securing competitive quotations Prices are considered to be fair and reasonable

Procurement Methods Small Purchase Purchases in excess of $3,000 but less than $100,000 Accomplished by obtaining oral or written quotations from a minimum of two qualified sources

Procurement Methods Sealed Bid/Invitation for Bid (IFB) Purchases in excess of $100,000 Must be publicly advertised Have a complete specification Adequate competition exists No discussion with bidders is needed Selection is based primarily on price

Procurement Methods Competitive Proposal/Request for Proposals (RFP) For professional services in excess of $100,000 Must be publicly advertised All evaluation factors will be identified along with their relative importance

Procurement Methods Competitive Proposal/Request for Proposals (RFP) (continued) Proposers submit a cost and technical proposal Technical Evaluation Team evaluates proposals Contract award is made to the responsible firm whose proposal is most advantageous to the District with price and other factors considered This method allows to discuss the proposal with proposers.

Procurement Methods Non-Competitive Procurement (Sole Source) Purchases in excess of $3,000 An item is available from only a single source A public exigency or emergency will not permit a delay resulting from competitive solicitation The FTA authorizes non-competitive negotiations Competition is inadequate after solicitation of a number of sources Justification for Sole Source must be documented

APTA HANDOUT TRANSIT PROCUREMENT A GUIDE FOR TRANSIT BOARD MEMEBERS

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