O365 Shared Tenant Training 7/16/2019 and 7/24/2019 Presenters: Chris Stanley, Karin Duncan, Dmitry Berkovich, Sarah Beers, Chad Schmitz

More Collaboration. Better Experience. KEEP CALM AND COLLABORATE MORE People before things! Having all these services under one umbrella or "tenant" will improve service quality and facilitate communication and collaboration across the system​ Cross-System Collaboration Email Address Book See calendar free/busy time SharePoint, Skype for Business, Microsoft Teams, HR Collaboration (SharePoint sites) Consistent Experience More seamless experience for students from SCTCC to SCSU Faculty at multiple institutions have single Office 365 login, Mailbox/OneDrive Better login and collaboration experience for those on System-wide committees

What’s Not Impacted WiFi Computer Login eServices AdminFiles DeptFiles Systems Not Impacted: Laptop/Desktop login, WiFi, D2L Brightspace, E-Services, Network shared files, etc.

What’s Not Impacted – Desktop Versions Desktop Versions of applications will still be available Use new login – StarID@minnstate.edu Desktop versions of Office on up to 5 PCs or Macs per use Systems Not Impacted: Laptop/Desktop login, WiFi, D2L Brightspace, E-Services, Network shared files, etc.

What is Changing Employees and Emeriti: Students: Email login will change to StarID@minnstate.edu Email address will not change. Note: New employee emails provisioned after August 9 will follow updated format: Jane.Doe.2@stcloudstate.edu. Students: Email login will change to StarID@go.minnstate.edu Email address will change to email@go.stcloudstate.edu Note: Students will retain their previous email (ex: jdoe@stcloudstate.edu) an alias to receive email from. Note: New student emails provisioned after August 9 will follow updated format: Jane.Doe.2@go.stcloudstate.edu.

Timeline August August July 26th July 26th – 9th-11th 12th August 9th Freeze Period Begins OneDrive SharePoint New Email Accounts OneDrive Files SharePoint Files or Forms Don’t add or modify: Email & OneDrive down Everything is working! Email OneDrive Login into O365 account OneDrive Files are syncing again SharePoint files are migrated

Before Transition (Now – Aug 9)

What To Do NOW Pre-Transition Tasks https://www.stcloudstate.edu/its/office-365/prepare.aspx Contacts Groups Distribution lists Quick Parts and Templates Checklist Time involved If you need help, contact your technician https://stcloudstate.custhelp.com/app/answers/detail/a_id/1050 Chad

During Transition (August 9-11)

During the Transition What services will be unavailable Email  OneDrive Custom office settings You won't be able log into your O365 account anywhere and access any O365 applications If you need to work on a file over the weekend, save it locally or on flashdrive HuskyTech support hours Sunday August 11th, 10 am - 6 pm  Call center and circulation desk Sarah/Chad

Post-Transition (August 12)

Calendar Block off your calendar for the morning of Aug. 12 to complete necessary tasks Calendar invite will be sent to campus as a placeholder Add to calendar (.ics) Karin – ask audience for thoughts on if the calendar item should be pushed out or clicked to add

Checklist Login to your computer with StarID (no change) Login to https://office.com with StarID@minnstate.edu Follow the provided checklist to complete setup of new email account and other Office 365 services: https://www.stcloudstate.edu/its/off ice-365/post-transition.aspx Sarah/Chad

Office 365 Sign in prompt Instead of email address or phone number, use your StarID@minnstate.edu and StarID password. Employees: StarID@minnstate.edu Students: StarID@go.minnstate.edu

SharePoint - New Site Location SharePoint web address will change Alerts will need to be reconfigured

Support Start at the website: https://www.stcloudstate.edu /office365 Watch the announcement box for timely updates Sarah/Chad

Support Blue ASK ME shirts HuskyTech will be your first point of contact for help  7:30am- 8pm Remote Kiosks August 12th-28th Mondays, Tuesdays and Wednesdays 8 am to 12pm Atwood Education Building Garvey (first week of classes) Miller Center Student Rec Center Stewart Hall Blue ASK ME shirts Sarah/Chad

Global Address List (GAL)

Global Address List (GAL) Sarah/Chad

Supplemental Account vs. Shared Mailbox (Two different things!)

Supplemental Account If you still need campus resources Dept file space Computer login ISRS rights for students   Supplemental Account Maintenance https://www.stcloudstate.edu/its/ services/accounts/default.aspx Password reset – same process as today (every 6 months) Sarah

Shared Mailbox Email – Shared Mailbox Group Management tool No password needed  Group Management tool https://selfservice.stcloudstate.edu/ Owners can log in to see what groups you own Give access to others DeptFiles will also show here Sarah

Student Employee Accounts Automatically provisioned based on work authorization completion and start/end date. Microsoft Teams (Coming Soon) Conversations, host meetings, share files, collaborate on documents Everything in one place, available anytime, on any device Replacement for supplemental account OneDrive Recommended file collaboration space for Student Orgs, Departments, Teams Replacement for Skype for Business Chris

Questions Chris