Intra-Gov Billings & Collections (G-Invoicing) Talking Points

Intra-Government Billings Progression of the Treasury Billing Systems Check Payment Cross-Disbursing/Direct Site SIBAC – Simplified Intra-Gov Billings and Collection OPAC – Online Payment and Collection IPAC – Intra-Governmental and Collection U.S. Coast Guard Finance Center 4 October 2018

U.S. Coast Guard Finance Center What is G-Invoicing? G-Invoicing (GINV) is a web-based application created to efficiently manage Intragovernmental (Intra-gov) buy/sell transactions between two federal agencies. TFM Bulletin 2018-10 mandated the use of G-Invoicing for all Federal Program Agencies (FPAs) by June 30, 2021. Also within the bulletin it states that Agencies must submit an Agency Implementation Plan to Fiscal Service by Jun 28, 2019. U.S. Coast Guard Finance Center 4 October 2018

Treasury’s G-Invoicing System Treasury’s New Gov’t wide billing system is much more than a billing process. It is suppose to be a complete transaction history: General Terms and Conditions Orders Performance – Constructive delivery (Reciept) Auto Settlement (IPAC) - Billing This was attempted many years ago by MasterCard. U.S. Coast Guard Finance Center 4 October 2018

U.S. Coast Guard Finance Center Treasury’s Overview U.S. Coast Guard Finance Center 4 October 2018

Treasury’s G-Invoicing System Currently there is not an upload process to bring in data. (GT&C & Orders) The process must start with the RMOs that either manage the reimbursement or those responsible for setting up the MIPR or IA. NOTE: This will be a challenge for all agencies that are not centralized. U.S. Coast Guard Finance Center 4 October 2018

U.S. Coast Guard Finance Center Why G-Invoicing? Intra-Gov’t rptg Confirmation Elimination Entries NFRs Proper reporting of Liabilities, Receivables & Revenue. Receipting – Most Gov’t agencies don’t do a good job at receipting from OGA. (So, auditors indicated that there is an over reliance on vendor supplied information) Subsequently better Gov’t Wide reporting. U.S. Coast Guard Finance Center 4 October 2018

Will G-Invoicing replace IPAC & Cross-Disbursing? G-Invoicing is a progression of IPAC. We are hopeful that Cross-Disbursing will go away. Issues: Many smaller agencies don’t have reimbursable authority. I.e. State Department, EPA, etc…(Advances maybe the wave of the future.) Assumes centralized Agreement Management. (Requires and Agency Admin) U.S. Coast Guard Finance Center 4 October 2018

What should be happening now? Agencies are required by OMB to have a plan by 06/28/19. (This is mandated) GT&C updated – (Agencies must ID and admin) Agreements/Orders need to be in the system. Users must be established. U.S. Coast Guard Finance Center 4 October 2018

U.S. Coast Guard Finance Center Current Concerns: ID’g who is creating the IA’s & MIPRs, Reimbursable Agreements by agency (Some have been in place for years). All FY’19 agreements must by in the system. The need for standardized interface from Agency Financial systems. (For both the Buyer and Seller). Standardized Contacts with each agency. What will Treasury’s over all design look like. How to handle MILSTRIP billings. U.S. Coast Guard Finance Center 4 October 2018

Where does this all lead? Better overall gov’t reporting Eventually leading to Treasury being able to provide Gov’t Wide Financial Statements. Currently, Treasury requires GTAS & BETC reporting. (No more SF224) In the future IPP & G-Invoicing U.S. Coast Guard Finance Center 4 October 2018

U.S. Coast Guard Finance Center CG & NAVY Pilot The Comptroller of DON and CG sponsored a project entitled “Push IPAC”. Navy is working with DFAS on the implementation effort The team is working with Treasury, DON, DFAS, USMC, NavSea, SPAWAR, etc… Both Navy & CG have NFRs to remediate. Navy will use the ACL Audit Control Language software tool. CG will be using Sharepoint to centralized and standardize how we are going to do business. U.S. Coast Guard Finance Center 4 October 2018

IPAC / Cross Disbursing (Governmental Billing & Collections) FY 2017 Detailed Lines Amount (ABS) IPACS 23,046 $2.16B Air Force Cross Disbursing 154 $.7M Army Cross Disbursing 406 $0.8M Navy Cross Disbursing 2,074 $165.1M FADO 2,634 $3.4M Other Cross Disbursing (GSA/)PHS) 39 $28.0M FY 2018 Detailed Lines Amount (ABS) 22,421 $2.4B 118 $456K 380 $1.4M 1,820 $416.2M 2389 $3.4M 67 $36.8M U.S. Coast Guard Finance Center October 2018

CG IAA Purchase Activity FY 18 Coast Guard IAA Purchase Activity with Navy (from Navy records) NAVSEA 218 $55,082,263.60 NAVAIR 64 $33,659,875.73 SPAWAR 60 $26,560,422.47 4 October 2018 U.S. Coast Guard Finance Center

Sum of Net Summary Amount Buyers Side Transactions Buyers Side Transactions: Sum of Net Summary Amount IPAC Count FY17 FY17 Total IPACS Received by Coast Guard: 23,046 NAVY - IPAC (196,686,353.47) 7,972 NAVY - FINCEN INTIATED Adjustment IPACS 619,226.94 41 FY17 Total Navy (196,067,126.53) 8,013 35% FY18 Total IPACS Received by Coast Guard: 22,420 FY18 (271,230,339.71) 7,324 1,364,167.33 39 FY18 Total Navy (269,866,172.38) 7,363 33% 4 October 2018 U.S. Coast Guard Finance Center

U.S. Coast Guard Finance Center Sellers Side Transactions Sellers Side Transaction: FY17 FY18 Intragovernmental CG/NAVY Total IPACS 23,046 22,420 CG Initiated 3,754 3,586 CG SELLER SIDE NAVY - FINCEN INTIATED IPAC 35,018,093.07 1,782 NAVY - TP Adj (1,818,220.83) 49 NAVY - TP Adj to PY IPAC (2,175.79) 1 % of CG Initiated FY17 Total 33,197,696.45 1,832 49% 33,350,021.52 1,689 3,712,591.26 58 FY18 Total 37,062,612.78 1,747 CG SELLER SIDE Total 70,260,309.23 3,579 4 October 2018 U.S. Coast Guard Finance Center

U.S. Coast Guard Finance Center USCG IPAC Mapping U.S. Coast Guard Finance Center 4 October 2018

Navy/CG Pilot Issues Issues in regard to Navy/Coast Guard Pilot Development of process to create a bulk file for upload to Treasury IPAC Routing of invoices to Coast Guard buyer Receipt and approval of invoice by Coast Guard buyer Three day receipting 4 October 2018 U.S. Coast Guard Finance Center

G-Invoicing Issues Issues in regard to the implementation of G-Invoicing Need to identify a Coast Guard G-Invoicing Administrator (Must start at the source/RMO) Obtain access to G-Invoicing for all Coast Guard buyers/sellers Entry of GT&C into G-Invoicing Implementation plan for all federal agencies is due to Treasury by Jun 28, 2019 4 October 2018 U.S. Coast Guard Finance Center

U.S. Coast Guard Finance Center Want to learn more? Treasury’s website: https://fiscal.treasury.gov/g-invoice/resources.html 4 October 2018 U.S. Coast Guard Finance Center