Kelly Ross Technical Acquisition Office Lead NUWC Division Newport People, Processes, and Tools Behind NUWCDIVNPT Contracts 3rd Biennial NCMA-RI Ocean State Workshop June 17, 2019 Naval Station Officer’s Club

Our mission is to Expand the Advantage by expeditiously acquiring necessary goods and services for a fair and reasonable price

People, Processes, Tools Contracting is a team sport – Requirements owners, financial managers, contracting personnel, legal counsel, leadership, small business advocate and program managers all play a role. Standard processes are highly regulated by statutes, regulations and higher level policy documents. Requires constant assessment and improvement to reduce cycle time. New tools and authorities offer new opportunities to meet the need for greater flexibility and agility in the government acquisition process

Distribution Statement A – Approved for Public Release NUWC Division, Newport COMMANDING OFFICER TECHNICAL DIRECTOR CAPT Michael R. Coughlin Ronald A. Vien, SES USN 00 TD CHIEF STAFF OFFICER Executive Officer DEPUTY USW SYSTEMS ENGINEERING DEPUTY/TECHNICAL OPERATIONS DEPUTY/TECHNICAL EXCELLENCE USW PROTOTYPING CDR Marc Picard CSO Patricia Eno SEA05NB Donald Aker, SSTM TDB John Babb, SSTM TDB Denise Crimmins, SSTM 00T OFFICER IN CHARGE Detach AUTEC CDR Michael Woodcock 05 CHIEF TECHNOLOGY OFFICE CYBERSECURITY USW COMBAT SYS INTEGRATION CONTRACTS CUSTOMER ADVOCATE Stephen Lamb 02 Jay Melillo 0CA Dr. Vittorio Ricci, SSTM 00T Pat Kelley, SSTM 25 NON-TRADITIONAL SENSORS & PROCESSING SYSTEMS COMPTROLLER CORPORATE OPERATIONS STRATEGIC PLANNING CHIEF ENGINEER Adam Macksoud 01 Vicki Comeau 10 Dawn Vaillancourt 00X Dr. Joseph Gabriel 00E Dr. Ben Gauthier, SSTM 00T USW UNMANNED SYSTEMS & AUTONOMOUS BEHAVIOR USW ELECTROMAGNETIC MANEUVER SYSTEMS UNDERSEA SENSORS TECHNOLOGY SMALL BUSINESS DIR Vacant 00K Christopher Egan, SSTM 85T Darlene Sullivan, SSTM 34C David Pistacchio, SSTM 15T OFFICE OF COUNSEL COMMAND EVALUATION Richard Dale 00L 00N This is how our organization looks today. The Departments stretching across the bottom together are responsible for stewardship of 20 specific technical capabilities defining our tasking and expertise. The positions shown on the right and left represent leadership in the areas of strategic planning, technical innovation and integrity, contract management, financial management, and business operations. Daniel Benson Technical Departments PLATFORM AND PAYLOAD INTEGRATION USW MISSION ENGINEERING AND ANALYSIS RANGES, ENGINEERING AND ANALYSIS USW WEAPONS, VEHICLES AND DEFENSIVE SYS SENSORS AND SONAR SYSTEMS USW COMBAT SYSTEMS USW ELECTRO- MAGNETIC SYSTEMS Joseph Sheltry, SSTM 15 Marie Bussiere, SSTM 25 Dr. Jerry Exley, SSTM 34 Christopher DelMastro, SSTM 40 Jeffrey Fisher (acting) 60 Eric Spigel, SSTM 70 Hector Lopez, SSTM 85 Distribution Statement A – Approved for Public Release

The Government Team Contracts Department Production division Contracting officers Contract specialists/ procurement personnel Cost price analysts Workload planner Data managers Policy Division Business office Quality program COR Program management Technical Acquisition Office Requiring Departments Technical Department Acquisition Advocates Contracting Officer Representatives Acceptor Requiring manager (TPM, PI) Leadership Commanding Officer Technical Director Department Heads Small Business Advocate Corporate Operations Purchase requirement generation Control point reviews (information assurance, Information technology, safety, security, etc) Comptroller Funds management Fiscal policy Office of Counsel Legal review Ethics counseling Legal defense

TDAAs Serve as the requiring department project manager for acquisition requirements Identify and communicate department acquisition needs to government team members Foster acquisition capabilities within requiring department Serve as primary interface with government team members including contracts, legal, and comptroller Utilize acquisition workload planning tool to communicate future workload to contracts department Provide long range acquisition forecasts via industry day and division website Ensure procurement documents are of high quality and in time to support agreed to schedules TDAAs are required to complete 4 Defense Acquisition continuous learning courses within 90 days of appointment and an additional 4 classes within 180 days TDAAs have direct access to department leaders

CORs Primary responsibility is to monitor and document the contractors compliance with execution of the assigned contract COR has no authority to make any commitments or changes that affect price, quality, quantity, delivery or other terms and conditions of the contract Identify late deliveries or deliveries with quality concerns to the contracting officer (KO) When authorized by contracting officer issue technical instructions Monitor provision of government furnished material and equipment Monitor contract cost and schedule performance and report issues to KO and department manager Review contractor submitted cost invoices and research any areas of concern Maintain a COR file and submit monthly status reports Ensure Contractor Performance Assessment Reporting System (CPARS) evaluations are completed

Process Planning Requirements Generation Solicitation Evaluation Award Administration Existing process has many strengths including early involvement of the small business advocate, development of an individualized critical milestone agreement, and teaming throughout Current improvement initiatives focused on streamlining requirements generation, proposal evaluation and documentation of business decisions

Tools Section 233 Other Transaction Authority Seaport

Proposed and Recent Policy Changes Section 233 of the 2017 National Defense Authorization Act Pilot program to enhance RDT&E centers of the DoD Includes NUWCDIVNPT as a Science and Technology Reinvention Lab Three overarching objectives: (1) generate greater value and efficiencies in R&D activities (2) enable more efficient and effective operations of supporting activities (3) enable more rapid deployment of warfighter capabilities

Proposed and Recent Policy Changes Specific Section 233 proposals related to acquisition included: Increase Purchase Card limits/Raise the micro-purchase threshold Increase the threshold for use of the Business Clearance Memorandum format Increasing the thresholds for approval of the following: Justifications and Approval (J&A) for Other than Full and Open Competition and Limited Source Justifications (others than bridges) Management and Oversight Process for the Acquisition of Services. (MOPAS) Determination for Single Award IDIQ Contract Acquisition Plans

Undersea Technology Innovation Other Transaction Authority Agreement Other Transaction Authority (OTA) – 10 U.S.C § 2371B, “Other Transaction Authority for Prototype Projects” allows the Department of Defense (DoD) to carry out prototype projects that enhance/improve the military personnel and the supporting platforms, systems, components or materials OTA offers an alternative to FAR‐based acquisitions that allows for access to non-traditional defense contractors  The OTA Consortium model specifically: allows for enhanced collaboration between Government and industry. fosters development of interoperable, modular, open architecture systems and prototypes that permit rapid, flexible technology upgrades and mission reconfiguration. helps create technology transition partnerships between small technology innovators and large system integrators

Making the Pieces Fit Mission Execution Increase pace to meet mission needs and prototyping initiatives Meet need for follow-on contracts in a timely fashion avoiding bridge contracts Maintain compliance to safeguard public trust Acquisition policy Maximize use of new flexibilities as they become available Identify additional areas for policy improvement Continuous improvement Seek ways to optimize performance (policy, tools, processes, best practices) Enterprise E-craft is operational Community Membership Balance need to provide industry with long range planning data with fidelity of data when looking long range Continue to reach out to industry with industry days, Seaport-e council meetings Workforce Recruit, train and retain world class acquisition workforce.

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