2018-2019 Business Validation Rule Changes Simple Solution. Brighter Futures. 2018-2019 Business Validation Rule Changes July/August 2018 Presented by: Michele Elledge

CONTENTS Business Validation Rules Introduction Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

Business Validation Rules Introduction Business Validation Rules are added, revised, and/or deleted due to Legislation, Quality assurance discoveries, Support questions, or Program area requests

Business Validation Rules Introduction The following slides provide a high-level view of miscellaneous validation rule changes that have occurred since spring training. A detailed list of all changes can be found in the 2018-2019 Section 5 / 8.5 Change Logs.

CONTENTS Business Validation Rules Introduction Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

Business Validation Rules – ECDS 10010-0016 For each Local Education Agency’s data submission, if at least one KG student is reported (student school association data with GRADE-LEVEL-CODE "KG"), then there must be Kindergarten Assessment Metadata data reported where REPORT-ASSESSMENT-TYPE is "ECDS – KG". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 10020-0035 If the last three digits of DISTRICT-ID are "960" (Private PK data), then ORGANIZATION- CATEGORY on School data must be "School" and CAMPUS-GRADES-OFFERED must be "Preschool/Prekindergarten". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 10020-0039 For each campus registered with the TEA in the current school year as an active instructional campus that offers GRADE-LEVEL-CODE "KG", if at least one student is reported at that campus (student school association data with GRADE- LEVEL-CODE "KG"), then Campus data must be reported. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 10200-0040 For each campus registered with the TEA in the current school year as an active instructional campus that offers GRADELEVEL- CODE "PK", if at least one student is reported at that campus (student school association data with GRADE-LEVEL-CODE "PK"), then Campus data must be reported. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 10020-0045 (Revision) If the last three digits of DISTRICT-ID are "960" (Private PK data), then there must be data reported for the campus itself. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 10020-0046 If the last three digits of DISTRICT-ID are "960" (Private PK data), then for each campus reported to ECDS, staff data should be reported. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS (Revisions) 10020-0047 (Revision) If the last three digits of DISTRICT-ID are "960" (Private PK data), then for each campus reported to ECDS, student data should be reported. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 10050-0002 For this Course Section, if the Course is for SERVICE-ID "01010000" reported for ECDS, then the following fields must not be blank: PK-CURRICULA, HIGH-QUALITY-PK- PROGRAMINDICATOR, STUDENT- INSTRUCTION, PK-SCHOOL-TYPE, and PROGRAM-EVALUATION-TYPE. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 30305-0019 For a given Course Section, if the Course is for the PreKindergarten SERVICE-ID (01010000) or a Kindergarten SERVICE-ID, then there must be at least one teacher section association with CLASS-ROLE of "01". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40100-0101 (New) For reporting student data, STUDENT- IDENTIFICATION-SYSTEM for STUDENT-ID must be "State". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40100-0159 (Revision) For each student reported by the LEA, if there is a student assessment reported with REPORT-ASSESSMENT-TYPE of "ECDS - PK" or "ECDS - KG", then there must be student section association data with a matching TX-UNIQUE-STUDENT-ID. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40100-0160 (Revision) For each student reported by the LEA, if there is a student assessment reported with REPORT-ASSESSMENT-TYPE of "ECDS - PK" or "ECDS - KG", then there must be enrollment (student school association) data with a matching TX-UNIQUE-STUDENT-ID. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40100-0172 (Revision & new number) If the student assessment REPORT- ASSESSMENT-TYPE is "ECDS - PK", then the student's September 1 age should be at least 4. 40100-0173 (Revision & new number) If the student assessment REPORT- ASSESSMENT-TYPE is "ECDS - KG", then the student's September 1 age should be at least 5. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40100-0174 (Revision & new number) If the last three digits of DISTRICT-ID are "960" (Private PK data), then for each student reported, there must be student cohort (student cohort association) data with a matching TX-UNIQUE-STUDENT-ID. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40110-0133 (Revision) If the last three digits of DISTRICT-ID are "960" (Private PK data), then the following fields must not be blank: PK-SCHOOL-TYPE, STUDENT-INSTRUCTION, LIMITED-ENGLISH- PROFICIENCY, and ECONOMIC-DISADVANTAGE- CODE. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40110-0173 (Revision) If the student assessment REPORT- ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then HOME-ROOM-INDICATOR must not be blank on student section associations. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40110-0174 (Revision) If the last three digits of DISTRICT-ID are "960" (Private PK data), then ENTRY-GRADE-LEVEL- TYPE must be "Preschool/Prekindergarten", and PK-SCHOOL-TYPE must be "Other", "Non- Public Pre-K Head Start", or "Non-Public Pre-K Licensed Child Care". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40110-0179 (Revision) If HOME-ROOM-INDICATOR is reported (not blank), then there must be a student assessment with REPORT-ASSESSMENT-TYPE of "ECDS - PK" or "ECDS - KG". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 40110-0184 (Revision) If the student assessment REPORT- ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", for a particular TX-UNIQUES-TUDENT-ID, there must be one and only one student section association where assessment ADMINISTRATION-DATE is greater than or equal to STUDENT-BEGIN-DATE and less than or equal to STUDENT-END-DATE, and HOME- ROOM-INDICATOR is "1". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

42400-0028 (New) Business Validation Rules – ECDS 42400-0027 (New) If GRADE-LEVEL-CODE is "PK", then PK- PROGRAM-TYPE-CODE must not be blank or "00". 42400-0028 (New) If GRADE-LEVEL-CODE is "PK" and PK- PROGRAM-TYPE-CODE is "01" or "03", then PRIMARY-PK-FUNDING-SOURCE-CODE should be blank. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

42400-0030 (New) Business Validation Rules – ECDS 42400-0029 (New) If GRADE-LEVEL-CODE is "PK", then PK- PROGRAM-TYPE-CODE must not be blank or "00". 42400-0030 (New) If GRADE-LEVEL-CODE is "PK" and SECONDARY- PK-FUNDING-SOURCE-CODE is not blank, then PRIMARY-PK-FUNDING-SOURCE-CODE must not be blank. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 46010-0005 (Revision) If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG', then for the reported ASSESSMENT-TITLE and ACADEMIC-SUBJECT, if there is a minimum score and maximum score defined in TEDS Section 10, then the SCORE- RESULT must be either -999, or greater than or equal to the score minimum and less than or equal to the score maximum. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

Business Validation Rules – ECDS 46010-0006 (New) If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS – KG”, then there must be student data with a matching TX-UNIQUE-STUDENT-ID. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

60010-0003 (Revision) Business Validation Rules – ECDS If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then for the reported ASSESSMENT-TITLE, the ACADEMIC-SUBJECT must be one of the valid values listed on the assessment reference table (DC154) documented in TEDS Section 10. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

60010-0007 (Revision) Business Validation Rules – ECDS If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then PERFORMANCE-LEVEL- DESCRIPTOR-DESCRIPTION must be "ECDS". In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

60010-0008 (Revision) Business Validation Rules – ECDS If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then for the reported ASSESSMENT-TITLE, the ASSESSMENT- IDENTIFICATION-CODE must match the value listed on the assessment reference table (DC154) documented in TEDS Section 10. In order to align with Section 10 – Early Childhood Data System, multiple ECDS rules have been added, deleted, or revised.

2018-2019 Business Validation Rules - ECDS Please note the following Validation Rule deletions pertaining to ECDS: 10020-0041 49010-0003 10020-0042 49010-0004 10200-0032 49010-0005 40100-0161 49010-0006 40110-0182 49010-0007 49010-0001 49010-0008 49010-0002 49010-0009

CONTENTS Business Validation Rules Introduction Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

Business Validation Rules - Organization 10200-0016 (Revision) If CALENDAR-WAIVER-EVENT-TYPE is "02" (Missed School Waiver Day), then SCHOOL- DAY-WAIVER-MINUTES should generally be 1- 480.

Business Validation Rules - Organization 10200-0035 (Revision) If SCHOOL-DAY-EVENT-CODE is "02" (Waiver Day), then CALENDAR-WAIVER-EVENT-TYPE must be "01", "02", "04", "05", or "99".

Business Validation Rules - Organization 10200-0021 (Revision) REPORTING-PERIOD-END-DATE must be greater than or equal to REPORTING-PERIOD- BEGIN-DATE. 10200-0056 (New) REPORTING-PERIOD-END-DATE should be greater than REPORTING-PERIOD-BEGIN-DATE. Reporting Period Begin and End Date are generally not the same date, but could be in certain circumstances. Calendar Dates must fall within the Begin and End Dates for a Reporting Period.

Business Validation Rules - Organization 10200-0057 (New) For a particular Reporting Period (CAMPUS-ID, SCHOOL-YEAR, REPORTING-PERIOD- INDICATOR-CODE, and INSTRUCTIONALTRACK- INDICATOR-CODE), each CALENDAR-DATE referenced must be on or after the REPORTING-PERIOD-BEGIN-DATE and on or before the REPORTING-PERIOD-END-DATE. Reporting Period Begin and End Date are generally not the same date, but could be in certain circumstances. Calendar Dates must fall within the Begin and End Dates for a Reporting Period.

CONTENTS Business Validation Rules Introduction Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

Business Validation Rules – Staff 30090-0117(New) If ROLE-ID is a value other than "033" or "036", then there must be at least one staff payroll with a matching TX-UNIQUE-STAFF-ID where OBJECT-CODE is "6119" or "6112".

Business Validation Rules – Staff 30305-0023(New) If SERVICE-ID is not a high school course, then COURSE-SEQUENCE-CODE must be "A".

CONTENTS Business Validation Rules Introduction Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

Business Validation Rules – Student 40100-0167 (New) For a particular TX-UNIQUE-STUDENT-ID, there must be one and only one Enrollment (Student School Association). Student School Association data is reported for the following time frame: Submission 1 enrolled students – on the Fall snapshot date Submission 1 leavers – last values available for the student Submission 3 and 4 – last values on the last campus the student was enrolled.

Business Validation Rules – Student 40110-0190 (Revision & new number) For each student school association, there must be Attendance or Flexible Attendance data reported with a matching TX-UNIQUE- STUDENT-ID and GRADE-LEVEL-CODE. This check for Flexible Attendance is moved from being a Student data driven rule to being driven from Student School Association data.

Business Validation Rules – Student 42401-0005 (Revision; 2018-2019 Only) For a particular TX-UNIQUE-STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE, if TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT is greater than 0, then LEP-INDICATOR-CODE should be "1". For 2018-2019, TELPAS scores will not be available until August 15, 2018. For this year only, a student who is not marked as LEP may report bilingual/ESL attendance.

Business Validation Rules – Student 44425-0002 (Revision) If PRIMARY-DISABILITY-CODE is not "00" or blank, and STUDENT-ATTRIBUTION-CODE is not "07", then there should be Special Education Attendance or Special Education Flexible Attendance with a matching TX- UNIQUE-STUDENT-ID, or Attendance with a matching TX-UNIQUE-STUDENT-ID where TOTAL-ELIG-SP-ED- MAINSTREAM-DAYS-PRESENT is greater than 0, or Flexible Attendance with a matching TX-UNIQUE- STUDENT-ID where FLEX-ATTEND-TOTAL-SP-ED- MAINSTREAM-DAYS-ELIGIBLE is greater than 0. Special education students with disciplinary actions should generally be reported with special education attendance of some kind.

Business Validation Rules – Student 44425-0003 (Revision) If DISCIPLINARY-ACTION-CODE is "27", and STUDENT- ATTRIBUTION-CODE is not “07”, then there should be Special Education Attendance or Special Education Flexible Attendance with a matching TX-UNIQUE- STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, or Attendance with a matching TX-UNIQUE-STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is greater than 0, or Flexible Attendance with a matching TX-UNIQUE-STUDENT-ID and REPORTING-PERIOD- INDICATOR-CODE where FLEX-ATTEND-TOTAL-SP-ED- MAINSTREAM-DAYS-ELIGIBLE is greater than 0. If a mandatory discipline action is not taken for a special education student, that student should generally be reported with special education attendance of some kind.

Business Validation Rules – Student 48011-0023(Revision) If GRADE-LEVEL-CODE is "09"-"11", then FHSP- PARTICIPANT-CODE should be "1" on the student’s graduation program intention data. Students in grades "09"-"11" generally should be reported as currently pursuing the Foundation High School Program.

Business Validation Rules – Student 48011-0029(Revision) If GRADE-LEVEL-CODE is "12", then FHSP- PARTICIPANT-CODE should be "2" on the student’s graduation program intention data. Students in grades "12" generally should be reported as having completed the Foundation High School Program.

Business Validation Rules – Student 48011-0027(Revision) CAMPUS-ID should match a CAMPUS-ID-OF- ENROLLMENT on the student’s highest REPORTING-PERIOD-INDICATOR-CODE on Attendance or Flexible Attendance data. CAMPUS-ID is the campus the student was enrolled in on the last day of enrollment during the current school year. Under unique circumstances where a student is returning from an alternative education setting to their regular assigned campus, this CAMPUS-ID may not match attendance data.

50300-0013 (New) Business Validation Rules – Student 43415-0070 (New) If SERVICE-ID is not a high school course, then COURSE-SEQUENCE-CODE must be "A". 50300-0013 (New) The first is for the student academic record & the second is for course section.

CONTENTS Business Validation Rules Introduction Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

Out-of-School Suspensions (HB 674) HB 674, passed during the 85th Legislative session (2017), amends Texas Education Code TEC 37.005 to limit the conditions under which a student below grade three may be placed in an out-of-school suspension (OSS).

Out-of-School Suspensions (HB 674) A student who is enrolled in a grade level below grade three may not be placed in out- of-school suspension unless, while on school property or while attending a school- sponsored or school-related activity on or off of school property, the student engages in: Conduct that contains the elements of an offense related to weapons under Section 46.02 or 46.05 Penal Code;

Out-of-School Suspensions (HB 674) Conduct that contains the elements of a violent offense under Section 22.01, 22.011, 22.02, or 22.021 Penal Code; Selling, giving, or delivering to another person or possessing, using, or being under the influence of any amount of: Marihuana or controlled substance, A dangerous drug, or An alcoholic beverage.

Business Validation Rules – Student 44425-0072 (New) If this student’s GRADE-LEVEL-CODE is “EE”, “PK”, “KG”, “01”, or “02”, and DISCIPLINARY- ACTION-CODE is “05” or “25”, then DISCIPLINARY-ACTION-REASON-CODE must be "04", "05", "11", "12", "13", "14", "27", "28”, "29", “30”, "31", or “32”. The first is for the student academic record & the second is for course section.

Out-of-School Suspensions (HB 674) 04 - Possessed, Sold, Used, Or Was Under The Influence Of Marihuana Or Other Controlled Substance – TEC §§ 37.006(a)(2)(C) and 37.007(b) 05 - Possessed, Sold, Used, Or Was Under The Influence Of An Alcoholic Beverage – TEC §§37.006(a)(2)(D) and 37.007(b) 11 – Brought a Firearm to School - TEC 37.007(e) or Unlawful Carrying of a Handgun under Penal Code 46.02 - TEC 37.007(a)(1)

Out-of-School Suspensions (HB 674) 12 – Unlawful Carrying of a Location- Restricted Knife under Penal Code 46.02 - TEC 37.007(a)(1) (Location-Restricted Knife - blade longer than 5.5 inches) 13 – Unlawful Carrying of a Club under Penal Code 46.02 - TEC 37.007(a)(1) 14 –Conduct Containing the Elements of an Offense Relating to Prohibited Weapons Under Penal Code 46.05 - TEC 37.007(a)(1)

Out-of-School Suspensions (HB 674) 27 - Assault Under Penal Code §22.01(a)(1) Against a school district employee or volunteer – TEC §37.007(b)(2)(c) 28 – Assault Under Penal Code §22.01(a)(1) Against someone other than a school district employee or volunteer – TEC §37.006(a)(2)(B) 29- Aggravated Assault Under Penal Code §22.02 Against a school district employee or volunteer – TEC §37.007(d)

Out-of-School Suspensions (HB 674) 30 – Aggravated Assault Under Penal Code §22.02 Against someone other than a school district employee or volunteer – TEC §37.007 (a)(2)(A) 31 – Sexual Assault Under Penal Code §22.011 Or Aggravated Sexual Assault Under Penal Code §22.021 Against a school district employee or volunteer – TEC §37.007(d)

Out-of-School Suspensions (HB 674) 32 - Sexual Assault Under Penal Code §22.011 Or Aggravated Sexual Assault Under Penal Code §22.021 Against someone other than a school district employee or volunteer – TEC §37.007(a)(2)(A)

Out-of-School Suspensions (HB 674) Appendix E / 8.E – Additional PEIMS Information Related to Discipline Data Reporting

Questions? Questions?