Essential Skills ICT Spreadsheets.

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Presentation transcript:

Essential Skills ICT Spreadsheets

What is a Spreadsheet? A spreadsheet is a piece of software which is used to work out calculations. It can handle all the financial applications for a large business or sort out your weekly budget It is really a glorified calculator – but a pretty amazing one at that!

Open Microsoft Excel Start All Programs Microsoft Office 2013

Cell references 1 = B3 C5 = active cell

+ - * / Formula Symbols =B3+C4 All formulas begin with = (Add) (Minus) (Multiply) (Divide) + - * /

Parts of a spreadsheet Many cells are called a RANGE of cells

Formula

Multiply JOINERY PAY NAME Per Hour Pay for 8 hours Adam £7.25 Patrick Patrick £8.25 Caleb £6.75 Ian £6.50

Add JOINERY EQUIPMENT ITEM PRICE VAT TOTAL PLUS VAT Boots £26.99 £5.40 Hammer £32.50 £6.50 Screwdriver £12.25 £2.45 Tool Bag £35.99 £7.20

Minus JOINERY EQUIPMENT ITEM PRICE DISCOUNT PRICE LESS DISCOUNT Boots £26.99 £5.40 Hammer £32.50 £6.50 Toolbar £12.25 £2.45 Drill £35.99 £7.20

Divide JOINERY PAY ITEM WAGE FOR 6 DAYS AMOUNT PER DAY Adam £660 Patrick £450 Caleb £520 Ian £420

Formatting a spreadsheet Merge and centre L2 - Wrap (Alt + Enter) Currency Decimal Places Autosum Orientation (portrait and landscape) Alignment – left, centre and right

L2 Rule Any formula with brackets – the formula within the brackets are calculated first. i.e. =(C11+D11)-B7 http://www.proprofs.com/quiz-school/story.php?title=excel-formulas-functions

Minimum JOINERY PAY ITEM WAGE FOR 6 DAYS Adam 660 Patrick 450 Caleb 520 Ian 420 Minimum wage =minimum(B3:B6) Maximum wage Average wage Insert the formula manually for minimum - this will work out the minimum price in the column.

Maximum JOINERY PAY ITEM WAGE FOR 6 DAYS Adam 660 Patrick 450 Caleb 520 Ian 420 Minimum wage Maximum wage = maximum(B3:B6) Average wage Insert the formula manually for maximum - this will work out the maximum price in the column.

Average JOINERY PAY ITEM WAGE FOR 6 DAYS Adam 660 Patrick 450 Caleb 520 Ian 420 Minimum wage Maximum wage Average wage =AVERAGE(B3:B6) Insert the formula manually for average - this will work out the average price in the column.

Using the toolbars to calculate min, max and average Highlight the information Choose the formula

Fill down Work out the first formula Click the first formula + Work out the first formula Click the first formula Move mouse to right corner until it becomes a black cross Hold down left mouse button and drag down

L2 - Absolute Cell reference The formula for the tax in cell C3 is =B3*A8 Because this is not RELATIVE you cannot fill down so you must: Press F4 before you press the ENTER key

The End