The GWSI portal – what it is and how to use it Federation WASH Federation WASH Sarah Bach GWSI portal, 2018

How to start? Go to ifrc.force.com/gwsi and login Fill in the information Federation WASH Federation WASH

Creating a new project Click NEW PROJECTS and choose NEW MDG PROJECT or NEW SDG PROJECT Federation WASH Federation WASH MDG projects are projects that began and ended before 31 December 2015. SDG projects are projects that began and ended on or after 1 January 2016. Projects that began before 31 December 2015, and ended on or after 1 January 2016 can be classified as either a MDG or SDG project. The decision relies on your discretion; however, it is advisable to consider the type of data that you have available on this project.

Creating a new MDG project Fill in all the boxes Click confirm to save the project Type the name you have assigned the project internally. This may include location, project type, phase number, or any other indicator you use to identify the project Choose BILATERAL if the IFRC is not involved. Choose MULTILATERAL if the IFRC is involved If applicable, answer: 1. What went well? 2. What did not go so well? 3. What did you learn for the next time? Federation WASH Federation WASH Fill in the information in the boxes. For INTERNAL PROJECT NAME, type the name you have assigned the project internally so you can easily identify it in the list of your projects. The title may include location, project type, phase number (if applicable), or any other indicator you use to identify the project. For PROJECT TYPE, choose BILATERAL if the IFRC is not involved in the project. Choose MULTILATERAL if the IFRC is involved in the project. Partners will be added in step 9. In the comment section, if applicable, answer the following three questions: What went well? What went not so well? What did you learn for next time?

For MDG projects, go to slide 9 to see the new project Federation WASH Federation WASH

Creating a new SDG project (1) Fill in all the boxes Choose BILATERAL if the IFRC is not involved. Choose MULTILATERAL if the IFRC is involved Type the name you have assigned the project internally. This may include location, project type, phase number, or any other indicator you use to identify the project Notice that PROJECT PLANNED START/CLOSING DATE may vary from PROJECT ACTUAL START/CLOSING DATE. If the project has not yet ended, leave PROJECT ACTUAL CLOSING DATE blank. Federation WASH Federation WASH If applicable, answer: 1. What went well? 2. What did not go so well? 3. What did you learn for the next time? Fill in the information in the boxes. For INTERNAL PROJECT NAME, type the name you have assigned the project internally so you can easily identify it in the list of your projects. The title may include location, project type, phase number (if applicable), or any other indicator you use to identify the project. Fill in the blanks. Notice that PROJECT PLANNED START/CLOSING DATE may vary from PROJECT ACTUAL START/CLOSING DATE. If the project has not yet ended, leave PROJECT ACTUAL CLOSING DATE blank. For PROJECT TYPE, choose BILATERAL if the IFRC is not involved in the project. Choose MULTILATERAL if the IFRC is involved in the project. Partners will be added in step 9.

Creating a new SDG project (2) Fill in all the boxes Federation WASH Federation WASH

Creating a new SDG project (3) Fill in all the boxes Click confirm to save the project Remember: if you have the overall number of beneficiaries for an SDG project, but not the segregated data, then divide the total beneficiary number between men and women (50:50), and use the data for children served in schools for the overall number of children. You should have the data for schools and clinics separated already. Federation WASH Federation WASH Remember: if you have the overall number of beneficiaries for an SDG project, but not the segregated data, then divide the total beneficiary number between men and women (50:50), and use the data for children served in schools for the overall number of children. You should have the data for schools and clinics separated already. In the comment section, if applicable, answer the following three questions: What went well? What went not so well? What did you learn for next time? Click CONFIRM to save the project. Go to step 9 below to add partners involved in the project. Abbreviations HP: Hygiene Promotion HW: Handwashing SWWD: Safe Waste Water Disposal WWT: Waste Water Disposal

Once you click save you will see the project You can scroll down to see all the information you just filled in about this project Federation WASH Federation WASH

Adding RCRC partners to a project (1) Click RELATED Federation WASH Federation WASH

Adding RCRC partners to a project (2) Click New Federation WASH Federation WASH Next to PROJECT PARTNERS, click NEW.

Adding RCRC partners to a project (3) Fill Partner Type Fill in Partner Organization Click Save if there are no other partners. Click Save & New if you have more partners to add Federation WASH Federation WASH Fill in the information, choosing between LEAD PARTNER and OTHER PARTNER (for any RCRC partner who is not the lead partner). Click SAVE if there are no other partners. Click SAVE & NEW if you wish to add another partner.

Adding RCRC partners to a project (4) Here you see that your project has now been linked to the partners you identified Federation WASH Federation WASH Fill in the information, choosing between LEAD PARTNER and OTHER PARTNER (for any RCRC partner who is not the lead partner). Click SAVE if there are no other partners. Click SAVE & NEW if you wish to add another partner.

How to edit a project Click MY PROJECTS Federation WASH

How to edit a project (1) Choose the project you wish to edit from the list by clicking on the PROJECT NUMBER Federation WASH Federation WASH

How to edit a project (2) You are now seeing the project. Click EDIT Federation WASH Federation WASH

How to edit a project (3) Edit the information you wish to update Click Save The project has now been updated. The new data will be reflected immediately in the GWSI Summary. It will, however, take up to 24 hours to be reflected in the GWSI maps Federation WASH Federation WASH

How to delete a project To delete a project, please contact Robert Fraser: robert.fraser@ifrc.org or Sarah Bach: sarah.bach@ifrc.org Federation WASH Federation WASH

How to print the GWSI Summary for my NS (1) Click on the little person Federation WASH Federation WASH

How to print the GWSI Summary for my NS (2) Click on My Account Federation WASH Federation WASH

How to print the GWSI Summary for my NS (3) Click on GWSI – HNS Summary if your National Society is an HNS Federation WASH Federation WASH

How to print the GWSI Summary for another NS (1) From the home page, search for the National Society whose GWSI Summary you wish to download Click on the name of the National Society when it appears in the dropdown menu Federation WASH Federation WASH

How to print the GWSI Summary for another NS (2) Click on GWSI Summary – HNS if the National Society is a HNS. Click on GWSI Summary – PNS if the National Society is a PNS. Federation WASH Federation WASH

How to follow a project (1) Choose the project you wish to follow by clicking on the PROJECT NUMBER Federation WASH Federation WASH

How to follow a project (2) Click +FOLLOW to receive e-mail updates when a project is edited Federation WASH Federation WASH

Any questions? Please contact Sarah Bach or Robert Fraser sarah.bach@ifrc.org robert.fraser@ifrc.org Federation WASH Federation WASH

THANK YOU Sarah Bach On behalf of the IFRC WASH team in Geneva sarah.bach@ifrc.org skype: bach.sarahk Federation WASH Federation WASH Icon: Clockwise via Noun Project