All Staff Human Resources August 21, 2019

Workers Compensation Health Care Retirement ~ TFFR / NDPERS LTD & Term Life Other Voluntary Deductions Employee Leave Purchase Orders Check Requests

WORKERS COMPENSATION Report near Misses https://www.workforcesafety.com/ Report near Misses Incident Report ~ If you DO NOT seek Immediate Medical Attention - you must file an “Incident Report” with your Employer within 24 hours! 1st Injury Report ~ (workers, employers, and medical providers) Use this report or online service to report a work injury to begin the claim filing process if receiving medical attention.

HEALTH CARE https://ndpers.nd.gov/

ENROLLMENT – HEALTH Insurance Date of Hire: Enroll or Waive Coverage Open Enrollment: sign up in Nov-Dec for coverage January 1st Qualifying Event (Marriage, Birth, Divorce or Death) within 30 days. If the qualifying event is birth, coverage for the newborn is effective the first of the month in which the birth occurred. If the qualifying event is due to adoption or placement of a child, the coverage effective date is the first of the month in which the adoption or placement occurs.

Loss of coverage is effective the 1st of the month following your birthday !

months of benefits (Jan-Aug.) over 5 paychecks (Jan-May). DEDUCTION AMOUNTS JULY 2019 – JUNE 2021 FAMILY: $9500 SINGLE: $4800 – EE’s >20 hrs./week Deduction amounts shown above are for 12 mo. of benefits over 12 paychecks. Staff pd. Less than 12 times per year are pro-rated and deducted over the number of payrolls. Ex. If You Enroll During Open Enrollment ~ Effective For Jan 1, the deductions are calculated for 8 months of benefits (Jan-Aug.) over 5 paychecks (Jan-May).

Retirement TFFR - Model 2 http://www.nd.gov/rio Employer is paying all 11.75% of the member contributions as a salary supplement. An amount equal to 11.75% of the retirement salary will be included as retirement salary. Contract & Additional Eligible TFFR Members Salary Earned $40,000.00 Retirement Salary $45,325.77 Salary divided by 1 minus % employer is paying (1-.1175 = .8825) $40,000 /.8825 = $45,325.77 Employer Contributions $ 5,779.03 ($45,325.77 x 12.75) Tax-Deferred Member Contributions Paid by Employer as a Salary Supplement ($45,325.77 x 11.75%) $ 5,325.77 Note: Under Model 2, the income reported for Federal and ND state income tax purposes is not reduced by the amount of tax-deferred member contributions paid by the employer as a salary supplement. Taxable Salary Reported for Federal & ND State Income Tax Purposes $40,000.00 Taxable Salary Reported to Social Security $40,000.00 http://www.nd.gov/rio

https://ndpers.nd.gov/ NDPERS MSS (Member Self Service) – NDPERS RETIREMENT OR HAVE HEALTH INSURANCE 1st time Log-in: Need ND State Login NDPERS ID # (get when enroll; included in NDPERS documents, or Lori can look it up) After that …. LOG IN with your Personal ND State login

LTD & Term Life Mutual of Omaha (pd. by District for Admin & Teachers) LT DISABILTIY - TERM LIFE - $10,000 on Employee SUPPLEMENTAL LIFE INSURANCE (Optional) Al Berg Premier Benefits Group 417 Main Ave Fargo, ND 58103 701-237-5360, ext 1 aberg@premierbenefitsND.com

OTHER VOLUNTARY FLEXIBLE BENEFITS – PAYFLEX VISION – Superior Vision – Open enrollment Oct. 1st DENTAL - Companion Dual Choice - Open enrollment Jan. 1st ELITE – Network or ESSENTIALS - All Dentists AFLAC TSA – Tax Sheltered Annuity 403(b) HORACE MANN THRIVENT FINANCIAL VALIC NDEA & LEA DUES SCHOOL LUNCH ACCOUNT DEDUCT OTHER MISC.

EMPLOYEE LEAVE Certified staff Classified staff Sick Leave 10/yr accum. 120 FMLA Personal Leave 2/yr accum. 4 Emergency Leave 2/yr accum. 5 Short Notice Emergency 1/yr Professional Leave School Leave All Others Classified staff Sick Leave 10/yr accum. 40 or 120 FMLA Emergency Leave 2 yr / accum. 4 School Related Leave Vacation – per policy DDBA Holidays – per policy DDBB All Others

NAC: Noncriminal Agency Coordinator MISCELLANEOUS: TEACHING CERTIFICATES (on file in both Bldg. Principal & Business Manager’s office) SPECIAL ED PARA’S ~ CERTIFICATION MAINTENANCE ~ ASBESTOS AWARENESS BUS DRIVERS LICENSE PHYSICAL WORKSHOP BACKGROUND CHECKS NAC: Noncriminal Agency Coordinator WHO must be finger printed HOW do you complete the process WHAT IS done with the results Please read all E-Mails forwarded from NDPERS, TFFR, etc.. Any Payroll Changes must be submitted by form, in writing or e-mailed to: lori.lyons@k12.nd.us

PURCHASE ORDERS / CHECK REQUESTS

PURCHASE ORDERS Requisitions ~ completed before end of school and submitted to the building offices Process: Get Purchase Order Complete the PO or attached copy of the order to the back note the grade(s), building, departments, etc. the product is going to be used. And any club, grant, federal or special funds to be used. Place the Order - Give the Vendor the PO # After package arrives – attach packing slip to PO and send up to Lori. * If the PO# is not given to the Vendor when order is placed … it is never matched up with the PO ! On-Line Orders: print order confirmation and attach to back of the PO Credit Card Orders: Give Invoice or Receipt to the card holder

TRAVEL & CHECK REQUESTS Forms Available in Offices Checks Written on Thursdays (USUALLY) Complete the Form in Full Travel Reimbursement @ state rate Meals Reimbursed @ state rate on overnight trips only Reimbursements MUST have a receipt attached LOCAL CHARGES: SIGN the receipt noting the department or activity club & submit all to Lori’s office

ANY QUESTIONS

If you need anything or have questions … call, e-mail or stop in! Steve Johnson, Superintendent Lori Lyons, Business Manager