Ontario’s Fair Workplaces, Better Jobs Act Town Hall February, 2018

Welcome and Greeting Ron McLester, Executive Director of Truth, Reconciliation and Indigenization

Agenda Welcome and Greeting - Ron McLester President’s Remarks - Cheryl Jensen Task Force Presentation – Cathy Frederick, Duane McNair Questions and Answers Session - Ron McLester (Facilitator) Brainstorming Session - All Closing Remarks - Ron McLester

Remarks from the President President Cheryl Jensen

Task Force Presentation Cathy Frederick, Vice President, Human Resources Duane McNair, Vice President, Finance & Administration

What is Bill 148? Fair Workplaces, Better Jobs Act, 2017 (Bill 148) Passed into law on November 22, 2017. Amendments to three primary pieces of legislation: Labour Relations Act (“LRA”) The Occupational Health and Safety Act (“OHSA”) The Employment Standards Act (“ESA”) – significant affect on colleges The new mission reflects the desire for all stakeholders to see themselves in this Strategic Plan. As the College develops closer linkages with employers and the community, they increasing will value the contributions Algonquin makes to their success. The new vision points to what the College will deliver – a personalized learning experience that is digitally connected and replete with meaningful experiential learning. The values are timeless and the community has strongly supported leaving them unchanged.

Employment Standards Act Primary Financial Risk Minimum wage Jan. 2018, Jan. 2019 2 paid days (of 10) personal emergency leave 4% Vacation - Less than 5 years of service 6% Vacation – More than 5 years of service Equal Pay for Equal Work Management of contractors Proactive enforcement Change in workplace Additional / Extended Leaves Pregnancy Leave / Parental Leave Family Medical Domestic / Sexual violence Critical Illness Child Death / Crime Related Disappearance

Fall 2017 - $30M estimate by College Employer Council Impact to Algonquin Fall 2017 - $30M estimate by College Employer Council Current Estimate $25 Million annually

Employment Standards Act Amendments 2018-2019 Estimated Incremental Impact

How is Algonquin Responding? Task Force - Steering Committee – Broad Consultation & Engagement

Guiding Principles We will make decisions that: are guided by the mission, vision, values of the College, are driven by our commitment to learner success, support the long-term sustainability of the College, minimize involuntary effects on employees, and result in a compliant budget

Getting back to a Balanced Budget A three year strategy reflects significance of the challenge Bill 148/ESA Impact $25M Budget Deficit Funded by Reserves Budget Deficit Funded by Reserves Year 3 Mitigation Balanced Budget Year 2 Mitigation Ontario Colleges of Applied Arts and Technology Act requires each institution to operate a balance budget or seek permission to temporarily run a deficit with an appropriate recovery plan. A compliance budget will ensure the College meets the requirements of Bill 148, temporarily placing the College in deficit for a period of time (Approximately 3 years), while it implements strategies to return it to a balanced budget. Finance Definition Budgeted expenditures are equal to or less than the sum of budgeted revenues plus any permitted accumulated surpluses (reserves) accessed as a revenue source. The budget must achieve a positive balance in its accumulated surpluses (reserves) at the end of the year. The Ministry permits College Boards of Governors to approve budgets with in-year deficits provided that the College is maintaining a positive balance in its accumulated surpluses (reserves) at the end of the year. The deficit is financed through College reserve funds. Year 1 Mitigation 2018-19 2019-20 2020-21 In-year deficit budgets temporarily offset by reliance on College reserves

College Reserves (March 2017) Total Reserves $73,300,000

Algonquin’s Response Research/Brainstorming Task Force - representation from across the College Meeting weekly to: Analyze the impact Prepare financial projections Identify and analyze options Generate discussion with Steering Committee and Leadership Team Some ideas will be identified for implementation in the short term, mid term or long term This month we are outlining our three year plan for a balanced budget to the Board of Governors. Created workplace@algonquincollege.com to allow employees to engage in the discussion whenever they have an idea or question.

Keeping you informed Changing Workplace Web site Daily Information Source Weekly Employee Updates Algonquincollege.com/changingworkplace Updates Resources FAQs myAC Community Home myAC Resources Page Good Morning Algonquin email for quick links and information. Jan. 29. 2018: Video Message from the President — Update on the Fair Workplaces, Better Jobs Act Jan. 29, 2018: Message from the President — Update on the Fair Workplaces, Better Jobs Act Dec. 19, 2017: HR Memo to Non-Full Time Support Employees Dec. 19, 2017: HR Memo to Part-Time Academic Employees Town Halls Departmental Meetings Open Channel Please join one of the following: Feb 8, 2018, 9:00-11:00 am, Minto Hall, ACCE Feb 8, 2018, 6:00-8:00 pm, Minto Hall, ACCE Feb 13, 2018, 3:00-4:30 pm, Salon A, Marketplace Food Court To ensure cross-college on-going consultation Meet with your direct colleagues and join the conversation Meetings during the coming months to keep employees informed of updates. Email your questions or ideas to workplace@algonquincollege.com . All inquiries will receive an initial response within one to two business days.

Questions and Answers Session Ron McLester, Executive Director of Truth, Reconciliation and Indigenization

Brainstorming Session

Brainstorming Session Post-its and pens are located at each chair Write one idea per post-it responding to the questions Move through the room to provide input on all of the questions Add as many ideas as possible If the idea already exists on a post-it, than simply add a checkmark to support the idea Volunteers will be available to assist at each flip chart

The Questions What can we change or do differently? What should we maintain or do more of? What should we stop doing? What can we do better or more efficiently? …. to increase revenue or decrease the expense lines.

Brainstorming Session What to do The Questions Post-its are located at all the flip charts Write one idea per post-it Move through the room to provide input on all the questions Add as many ideas as possible Add a checkmark to support an existing idea Volunteers are available What can we change or do differently? What should we maintain or do more of? What should we stop doing? What can we do better or more efficiently? ... to increase revenue or decrease the expense lines.

Closing Remarks Ron McLester, Executive Director of Truth, Reconciliation and Indigenization

Stay informed and engage in the ongoing conversations Thank you Stay informed and engage in the ongoing conversations www.algonquincollege.com/changingworkplace