Project Management Essentials Your Name

At the end of this training session you will be able to: Objectives At the end of this training session you will be able to: 01 Describe the importance of effective project management 02 Explain the role of a project manager 03 Explain how to initiate, deploy and close a project 04 Describe how to use a collection of project management tools and techniques

Phase 1: Project start up Content Pre-work review Setting the scene Phase 1: Project start up Phase 2: Initiate Phase 3: Deploy Phase 4: Completion Phase 5: Review

Group Activity 01 Why do projects fail? What unsuccessful projects are you aware of? 02 What successful projects have you been aware of or part of? What made it successful? 03 Why is a project manager important?

Role of a Project Manager Integration Management Human Resource Management Scope Management Stakeholder Management Time and Cost Management Risk Management Quality Management Supplier Management

Project People Sponsor Project manager Stakeholder Team member Supplier Project support

Phase 1 – Project Start-up FORMS: Project Start-up plan

Phase 2 – Initiate FORMS: Milestone Plan Stakeholder Plan Risk Log

The GANTT Chart January February March April May Start Activity 1 Finish

Phase 3 – Deploy FORMS: Status Report Issue Log Change Request

Issue Log STEP ONE STEP TWO STEP THREE STEP FOUR STEP FOUR STEP FOUR Document an issue, including any pertinent details such as the date and who reported it STEP ONE Determine the impact of the issue STEP TWO Determine a priority for the issue. Label it as high, medium, or low STEP THREE STEP FOUR Describe the action to be taken STEP FOUR Record the action to be taken Record the issue as closed when all mitigation is in place and actions complete to resolve the issue STEP FOUR

Phase 4 – Handover, Project Closure FORMS: Handover Checklist Project Completion Form

Training requirements for end users Handover Activities Training requirements for end users Arranging a project launch activity to introduce key people to each other and gain an understanding of, and commitment to, the project’s goals Supplier information, guarantees, procedures for malfunction of machinery etc. Arranging the transfer of ownership for achieving the ongoing business outcomes Official sign-off process for sponsor to confirm project completion – Project completion form

Phase 5 – Evaluation and PIR FORMS: Evaluation Documentation PIR

Evaluation Action Plan Content Acceptability Cost/Benefit Analysis Effectiveness

PIR – Suggested Headings Executive Summary Key Stakeholders Background Information Lessons Learnt Conclusions/ Recommendations Objectives Key Outputs

Objectives 01 02 03 04 Now you can: Describe the importance of effective project management 02 Explain the role of a project manager 03 Explain how to initiate, deploy and close a project 04 Describe how to use a collection of project management tools and techniques