Liability Reporting

This Lesson will review the: Liability Report Roster Report MyPaymentsPlus Collections Report ***Font Size 40 & 22 - Corbel

Select from the following criteria: Method- Liability Report The Liability Report calculates the difference between beginning and ending account balances for the chosen sites and dates. Select from the following criteria: Method- Detailed (itemizing liability for each site) or Summary (consolidating data for all selected sites). Sort by school name or ID. You will run this report for a Date Range. Choose Detailed, itemizing liability for each site or Summary, consolidating liability for each report. Select All or each School And sort by name or ID. Select All or per school. Select a Date Range.

The Liability calculation is: Liability Report The recap data is for ALL sites in the date range you’ve chosen. The Liability calculation is: Pineapple Cove Primary Horizon Primary School Beginning Balance + Received on Account - Sales Adjustments = Ending Balance Horizon Primary School The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance. Beginning Balance equals the total amount on account at 12:00 AM of the Start Date.

The Liability Report has 3 sections: Liability Sales ROA We’ll begin with the Liability section. Your School Horizon Primary School The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance.

Overall is the total of the District and Customer columns. Liability Report Your School Horizon Primary School District is the amount of money owed to the customers as positive balances on account. Customer is the amount of money owed to the district as negative balances on account. The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance. Overall is the total of the District and Customer columns.

Liability Report The totals in the Liability section match totals given in the other sections of the report. (Remember! This Beginning Balance is for ALL sites selected.) Liability Beginning Balance = this site’s liability Liability Total ROA = Received on Account Total ROA Liability Total Sales = Sales Section Total Sales Liability Adjustments = this site’s adjustments Liability Ending Balance = this site’s liability @ 11:59 PM Your School Horizon Primary School The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance. Each section arrives at the matching totals by using different subsets of data.

In the Liability section: Liability Report In the Liability section: Total ROA = Prepaid Deposits to Account + Charges Paid Off Total Sales= Purchases from Account + Charges to Account Total Adjustments= Manual adjustments to account Student or Adult site transfers Refund from account Status change (calculated by Solana, negative beginning balance moving to positive ending balance) Your School Horizon Primary School The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance. Beginning Balance= this site’s total amount on account at 12:00 AM of the Start Date. Ending Balance= Beginning Balance + ROA- Sales+ Adjustments at 11:59:59 PM. Variance is the amount of change between the beginning and ending balances.

Total Sales for this site equals: Liability Report Total Sales for this site equals: The amount taken from prepaid accounts + charges to account broken down by Student and Adult Reimbursable Meal and Ala Carte sales, both at their home site and for any purchases made at another site. Note: The Liability report and Financial report cannot be compared at a site level due to the off site transactions.  Comparison of ROA or Sales must be done at a District (Summary) level. Note: Cash sales are not included because they do not effect Beginning Balance. Your School Horizon Primary School The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance.

Total ROA (Received on Account) equals: Liability Report Total ROA (Received on Account) equals: deposits made by the students of the selected site(s) at their home site + deposits made by students from the selected site(s) made at another site (Off Site) charges paid off (home and Off Site) MyPaymentsPlus payments for students at the selected site(s) The Liability Report calculates the difference between the beginning and ending balances for the date range chosen by subtracting Sales and Adjustments from Received on Account. Received on Account includes deposits made at the site, charges paid off, including any of the site’s Student or Adults payments made at another site plus MyPaymentPlus payments for students at the site. Sales includes Student and Adult sales from prepaid balances and charges, both on-site and off-site for patrons of the site for which the report is run. Liability is calculated using the difference between ROA and Sales. District represents amount of prepaid deposits the district is holding. Customer represents money owed to the district by Students and Adults with a negative balance. Overall amounts match the Beginning Balance given on top, The Grand Total of the ROA and MPP sections, the Sales section And Ending Balance. Note that Adjustments are included in liability calculations. Variance is the amount of change between the beginning and ending balance.

The Roster Report displays Total Liability for the selected criteria. To see total liability for the district: Choose All for all of the criteria Run using Students and Non-Students option. Choosing ALL (including Active and Inactive Students) and Students and Non-Students will display liability that corresponds to the Liability Report. The Roster Report, when run in conjunction with the Liability Report, will also show Total Liability And is the sum of the Student and Non-student balances. When the Students and Non-Students option is chosen from the overflow and ALL is selected for the other criteria. Total Liability = the sum of all balances Sum of Positive balances = District Liability Sum Negative balances = Customer liability Horizon Academy Central Office Horizon Academy Central Office (anonymous!) Horizon Academy Central Office Horizon Academy Central Office Horizon Academy Central Office

Roster Report After verifying the total you can then use the filters on the roster report to get liability for specific groups; i.e. Inactive Adults, as shown below. The Roster Report, when run in conjunction with the Liability Report, will also show Total Liability And is the sum of the Student and Non-student balances. When the Students and Non-Students option is chosen from the overflow and ALL is selected for the other criteria. (anonymous!) The Roster Report always displays ending balances, and stores the data at 11:59:59 PM.  To compare the Liability Report’s beginning liability to the Roster Report, run the roster for the day before the Liability Report. 

MyPaymentsPlus Collections Report The MyPaymentsPlus Collections Report lists all MPP payments for the Date Range selected. The Total will match that of the MyPayments section of the Liability Report when run for the same date range. Horizon Primary School Horizon Primary School Horizon Primary School (anonymous!) The MyPaymentsPlus Collections Report lists all MPP payments for the Date Range selected. The Total will match that of the Liability Report when run for the same date range. Horizon Primary School Horizon Primary School Horizon Primary School Horizon Primary School Horizon Primary School

Congratulations! You’ve completed the last lesson in the Solana Academy series.