News from IEC CO 61(Busan/IECCO)03 October 2018 Christophe Boyer Technical Officer IEC Central Office IEC TC 61 Meeting October 2018 Republic of Korea

IEC TC 61 support in IEC CO, Geneva Christophe Boyer Technical Officer cbo@iec.ch Nadine Andrey Administrative Assistant and@iec.ch Maria-Elena Volet Editor mev@iec.ch

IEC Key figures IEC Family (members + affiliates) 86 + 85 = 171 Number of TCs/SCs 104 + 100 = 204 Number of WG/PT/MT > 1 500 Number of experts 20 000 Number of publications in catalogue 10 163 Number of publications issued in 2017 635 Number of active projects (2018-10-01) 1941 http://www.iec.ch/members_experts/refdocs/facts.htm

News on IEC website TC news – provides information to the IEC technical community on SMB decisions, after each SMB meeting. http://www.iec.ch/tcnews/ SMB Newsletter – articles on organizational topics http://www.iec.ch/smbnewsletter/ E-tech news – articles on technology http://iecetech.org/Technical-Committees

IEC Products overview Publications Value-added products Base publications (IS, TR, TS, PAS) Amendments Corrigenda Interpretation Sheets Value-added products Pre-release version Consolidated version Redline version Commented version Online collections Series

International Standard Development Process TC/SC NCs P-members O-members IS Process 1. Preliminary Stage (PWI) TC stage (comments) Working Group stage (draft documents) WG / PT NC interest ? ≥2/3 P-mem vote & ≥4(or 5) NCs experts 2. Proposal Stage (NP, RVN) 3. Preparatory Stage (WD) 4. Committee Stage (CD, CC) 2 voting stages ≥2/3 P-mem. vote & <25% neg. vote (both stages) 5. Enquiry Stage (CDV, RVC) 6. Approval Stage (FDIS, RVD) 7. Publication Stage (IS)

International Standard Maintenance Process TC/SC NCs P-members O-members IS Process NC interest ? 2. Proposal Stage (DC + INF, or Q + RQ, or plenary decision and then RR) TC stage (comments/feedback) Work Group stage (draft documents) WG / MT 3. Preparatory Stage (WD) 4. Committee Stage (CD, CC) 2 voting stages ≥2/3 P-mem. vote & <25% neg. vote (both stages) SMB 147 – 2013-06 SMB 148 – 2013-10 5. Enquiry Stage (CDV, RVC) 6. Approval Stage (FDIS, RVD) 7. Publication Stage (IS)

3. Preparatory stage (Directives Part 1, 2.4) The Working Group prepares a working draft (WD) conforming to Directives Part 2 WG meeting(s) is/are held as necessary IEC Collaboration Platform is recommended for exchange of information among experts All proposals from experts should be considered and evaluated No consultation of National Committees at this stage

Voting / Commenting periods for project documents NP: 4 weeks or 12 weeks 4 weeks is possible when the attached draft is an outline and when an existing group is making the proposal CD: 8, 12 or 16 weeks CDV: 12 weeks only FDIS: 6 weeks DTS: 12 weeks DTR, PAS: 8 weeks

CDV & FDIS Translation, editing and voting process Submission of English document by TC/SC Secretary to IEC/CO CDV Editing at IEC/CO Resolution of comments from IEC/CO editor and NCs by TC/SC CDV Translation 6 weeks + 1 week CDV Voting period 12 weeks Total time for CDV: 19 weeks FDIS Translation up to 6 weeks Total time for FDIS: up to 24 weeks FDIS Editing at IEC/CO up to 12 weeks FDIS Voting period 6 weeks Total time for FDIS: up to 18 weeks

IEC Projects Dashboard – Transmission of information Submission of project documents: NP, RVN, CD, CC, CDV, RVC, FDIS, DTS, RVDTS, DTR, RVDTR, DPAS, RVDPAS Editing questions at FDIS and Publication stages TC/SC Officers Secretary, Assistant Secretary Chair, Vice Chair IEC Central Office Technical Officer Administrative Assistant Editor Projects Dashboard Submission of other documents: AC, DA, DC, DL, INF, MTG, Q, RQ and RM Any other correspondence

Document for Comments (DC) Feedback on a document is requested from the P-Members of the TC/SC/SyC It should not be the draft of an active project (CD should be used for such cases) It is circulated for comments for a minimum of 6 weeks Its resulting INF does not constitute a formal approval by the P-Members Examples: to initiate the revision of a publication, to review the Strategic Business Plan, the scope of the TC/SC/SyC, … For each DC document, a resulting INF shall be issued

Document for information (INF) It includes any kind of information relevant to the P-Members of the TC/SC/SyC It should not be a document internal to WGs (Meeting notice, agenda or minutes), No feedback from P-Members is expected Examples: WG or liaison report to the TC/SC/SyC, P-Members participation statistics, Compilation of comments on a DC document, …

Questionnaire (Q) Question sent to the P-Members of the TC/SC/SyC The question should be formulated in a way that the response is given as a “Yes”, “No” or “Abstain” Approval by a simple majority, unless otherwise stated in Directives Part 1 It is circulated for vote for a minimum of 6 weeks Examples: to initiate the revision of a publication, to approve the nomination of a Chair, a Vice-chair, a Convenor, to approve a liaison with an external organization (A or B), … For each Q document, a RQ (Result of Questionnaire) shall be issued

Administrative Circular (AC) (in a TC/SC/SyC) document relevant to the structure/running of the TC/SC/SyC Examples: Call for experts, Meeting announcement and registration, Call for nominations of TC/SC/SyC officers and convenors, …

Group types in IEC Working Groups (WG) Project Teams (PT) Handle several new (ED1) and maintenance projects Numbered in sequence of establishment Reasonably limited in size Possibility of having more than one Convenor Disbanded on completion of all its projects Project Teams (PT) Work on the development of one new project (ED1) Designated by the project number ( PT 6XXXX) Disbanded – automatically – on completion of the project Maintenance Teams (MT) Keep a publication or a set of publications up to date Cannot develop a new project (ED1) Numbered in the same sequence as Working Groups No minimum size These groups must be formally declared in the IEC Information System: Set up of WG/PT/MT and appointment of Convenor / Project Leaders: in the RVN form or decision taken during plenary meetings or Questionnaire and RQ Appointment of Experts: anytime, directly entered by IEC National Committees in EMS.

Group types in IEC Advisory Groups (AG) Ad Hoc Groups (AHG) Assist the Chair and Secretary in coordination, planning and steering of the committee’s activities Established based on terms of reference and dissolved by P-members Members nominated by P-members Output only recommendations for approval by P-members (cannot prepare IS, TS, PAS, TR documents) Ad Hoc Groups (AHG) Study a precisely defined problem Members chosen from delegates present at the meeting – Can be supplemented by experts later Disbanded at the meeting to which it submits its report Editing Committees Update and edit CDs, CDVs, FDISs Ensure the conformity to the ISO/IEC Directives, Part 2 Recommended membership: Convenor or Project Leader, one English mother tongue Expert, and one French mother tongue Expert

New edition of ISO/IEC Directives Part 1 (Edition 14.0, 2018-05) Key updates: Renaming of liaison D into liaison C 1.17.6 Addition of a table to describe the differences between liaison types 2.5.6: detailed consensus principle

New edition of ISO/IEC Directives Part 1, IEC Supplement (Edition 12 Key updates: Renaming of liaison D into liaison C Annex E.3.1.2: revised IEC French translation procedures at FDIS stage New Annex SQ: Procedures for Questions of principle from Technical Committees Part 1 + IEC Supplement exist as consolidated version

Selected Administrative Circulars AC/4/2018: Drafting of formulae following the removal of Equation Editor 3.0 from MS Word: transitional measures AC/2/2018: Enhancement of “MyNewDocs” newsletter: inclusion of “Also of interest to TC/SCs” AC/36/2017: Setting up an IEC Academy www.iec.ch/academy/ AC/20/2017: Comments with positive votes on FDIS

New edition of ISO/IEC Directives Part 2 (Edition 8.0, 2018-05) The 2016 edition of ISO/IEC Directives, Part 2, completely redrafted and restructured the text of the 2011 edition Most of the changes made in the 2018 edition are simple clarifications of the new text Some elements of the 2011 edition, which were removed in the 2016 edition, have been reintroduced Applicable to all CDV and FDIS registered after 2018-10-01

Drafting IEC publications Overview and guidelines available on IEC Website, as a complement to ISO/IEC Directives, Part 2: Writing & editing Layout & formatting Graphics & figures Training material on terminology IEC MS Word Template v5 AC/25/2013 http://www.iec.ch/standardsdev/resources/draftingpublications/

Secrets of effective participation Provides advice for newcomers: Participate actively and regularly Build contacts and respect Reach consensus http://www.iec.ch/about/brochures/pdf/tools/IEC_Participation.pdf

Making the business case AC/28/2015 Template for business case Demonstrate importance of standardization activity Template of meeting/trip report Communicate effectively on your activity Advice on how to formalize your standardization job http://www.iec.ch/businesscase/

Web tools for IEC experts http://www.iec.ch/tools Expert Management System Meeting Registration System Collaboration Platform MyIEC MyNewDocs … A reminder of all tools available on the IEC Website (…) For any request related to these tools, you are invited to contact tiss@iec.ch

myIEC – Your customized homepage Content automatically generated from your profile in EMS

MyNewDocs – Customizing notifications

Supporting documents on IEC Website New feature in TC/SC Dashboard, to provide: information in relation to one or more publications promotional material about the TC/SC These documents are publicly accessible Example for SC 59F: information on test materials and test equipment

New Collaboration Platform https://collaborate.iec.ch Document-centric, simplified end user approach Drag & Drop file upload Multiple files with Metadata collection Feature rich document management Previews of PDF + Office docs Multiple downloads with zip creation Document centric discussions Multiple topic threads, not just comments

IEC New Web Conferencing Tool – ZOOM AC/26/2018 GoToMeeting replaced by ZOOM ZOOM common solution used in IEC and ISO allows much greater flexibility for the organization of meetings, without any intervention of IEC CO Licenses allocated to: Secretaries and Assistant Secretaries at TC and SC level Convenors of all Working Groups Project leaders of all Project Teams

Calendar of IEC General Meetings 2018 – Busan, Republic of Korea 22 to 26 October 2018 2019 – Shanghai, China 21 to 25 October 2019 2020 – Stockholm, Sweden 5 to 9 October 2020

Thank you Christophe Boyer cbo@iec.ch Technical Officer IEC Central Office