AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

Slides:



Advertisements
Similar presentations
IDOA Office Supply and Toner Products Pre-Proposal Conference May 10, 2013 Adam Thiemann IDOA Strategic Sourcing Analyst.
Advertisements

DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT.
A DMINISTRATIVE C ODE Jim Westbrook, Purchasing Manager
Each user is assigned a username as well as a password– multiple users may use the same password but only one at a time The G.O. Contracts database provides.
Rail Freight Assistance Program (RFAP) S ETTING THE S TAGE FOR THE F UTURE Rail Transportation Assistance Program (Rail TAP) RFAC Meeting April 28, 2010.
Sole Source Training.
1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP.
Encouraging Diversity Growth & Equity 123: Demonstration of Good Faith Todd McGonigle EDGE Program Manager Phone (614) FAX (614)
Educating Customers Simplified Acquisition Process Russellyn Rogers.
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT.
1.6 Contracting Methods Don Shannon. Sealed Bidding Discussed in FAR Part 14 Solicitation is an “Invitation for Bid” (IFB) IFB is publicly advertized.
12-1 Project Management from Simple to Complex This work is licensed under the Creative Commons Attribution-Noncommercial-Share Alike 3.0 Unported.
1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP.
Indiana Hoosier Lottery Lottery Draw Witness Pre-Proposal Conference September 14, 2012 Stan Judson IDOA Strategic Sourcing Analyst.
The 2012 Governor’s Awards for Environmental Excellence Completing the Nomination Cover Page and Providing Supporting Information.
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER FIRST.
1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP.
IDOA RFP Media Buy Pre-Proposal Conference June 11, 2013 Adam Thiemann IDOA Strategic Sourcing Analyst.
1 DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT.
Office of Procurement Services.  Vendor Application Website: 
MARINE CORPS INSTALLATIONS EAST CONTRACTING DIVISION DEFINING REQUIREMENTS.
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER FIRST.
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER FIRST.
1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP.
1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP.
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER FIRST.
Performance Transformation Culture Increased Competition = Lower Cost to Taxpayers Replenishment Parts Purchase or Borrow Program RPPOB.
PURCHASING 101 SECTION 1 - How to Begin. Is the purchase available from your agency or from other state agencies? ⋆ State Surplus Property ⋆ State Fleet.
1 DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER FIRST.
State of Utah Small Package Delivery Services States Kickoff Webinar
Processes and Procedures for Contracting at UO
DLA AVIATION REVERSE AUCTION PROGRAM
Source Approval Request (SAR)
Submitting a Responsive Proposal
Post Award Overview DEFENSE LOGISTICS AGENCY DLA Land and Maritime
Processes and Procedures for Contracting at UO
(Replenishment Parts Purchase or Borrow Program)
Product Data Management Division
Replenishment Parts Purchase
Sourcing Event Tool Kit Multiline Sourcing, Market Baskets and Bundles
Award Management Services
Formal Acquisitions (Large Buys)
TRAVEL SERVICES Request for Proposal
City of Norfolk Office of the Purchasing Agent
ENGINEERING & TECHNICAL SUPPORT
Texas Woman’s University
(Additional materials)
Step 3: Legally Binding agreements and contracts
Request for Proposal - Best Value
WHOI Procurement Uniform Guidance 2018
Industrial Purchasing System A method used by businesses to buy products and/or services. A purchasing system manages the entire acquisition process, from.
PRODUCT EVALUATION & TESTING BRANCH SUPPLIER SUPPORT DIVISION II
What’s New in Small Business
Value Engineering Change Proposals VECPs
THE OFFICE OF PROCUREMENT CONTRACT TRAINING MAY 2018
Source Approval Request (SAR)
Tire Industry Symposium
Request for Proposal - Best Value
MNAO Workflow Requisitions, Check and Wire Request Forms
Product Data Management Division
EDGAR RULES AND PROCEDURES TRAINING
RPPOB (Replenishment Parts Purchase or Borrow Program)
Chapter 19 Proposals and Requests for Proposals
A Pricing Perspective on Contract Cost/Price Analyst
Increased Competition = Lower Cost to Taxpayers
United Nations Procurement Division
NGES Supplier Instructions for the Electronic Request for Quotation (eRFQ) **New Special Charge Capability Added to Adobe Form- Effective 10/10/16** Revision.
DLAD Procurement Notes & Tech/Quality Requirements
DLA Land and Maritime Pricing Overview
Presentation transcript:

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY Submitting Alternate Offer & Source Approval Request Packages WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

PROCESS EXCELLENCE2 Deliver the right solution on time, every time WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE2

What is an “Alternate Offer”? Deliver the right solution on time, every time What is an “Alternate Offer”? An Alternate Offer requires a technical data package with approved drawings, price proposal, etc. to support the quote submitted by the Vendor to the Government on a NSN that is currently being solicited. An Alternate Offer package contains data & documents needed to demonstrate your company can competitively manufacture the NSN to the same level of quality, form, fit & function – equal or better then the currently Approved Source does for the subject NSN. This is your best chance to clearly and concisely put your product’s capabilities forward, in an effort to enhance your company and the status of your product for future Solicitations. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE3

Deliver the right solution on time, every time An Alternate Offer is made during a normal DIBBS bid session. If your Company, CAGE Code & Part Number are not listed in the Solicitation, you are an ALTERNATE OFFER. You must quote as an “Alternate Offer” and “Bid with Exception” since your product is not exactly as listed in the Solicitation. (Hint - Bidding an Exact Item with the intention of delivering something else, could be misunderstood and considered to be ‘Intent to Defraud’ the Government.) Depending upon the type of procurement, you may be able to quote for the Instant Procurement with Contracting Officer’s approval - except in cases of an “Automated Solicitation”. You can submit an Unsolicited Offer technical data package to the Alternate Offer Monitor (SAR) at anytime. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE4

Deliver the right solution on time, every time DLAD 52.217.9002 “Conditions for Evaluations and Acceptance of Offers for Part Number Items”. See program guidance for submitting Alternate Offer & Source Approval Request packages to DLA Land and Maritime – excerpt should be in your packets. If you have additional questions, email dscc.ao-sar@dla.mil for process assistance. Another good series of available information see website: http://www.landandmaritime.dla.mil (Ref. “Selling to DLA Land and Maritime” & “Business Opportunities”.) Hint - AO/SAR Technical Data Packages will not be evaluated for items, designated “Fully Competitive”. (Why Not? If the Solicitation has “Full and Open Competition Applies” listed - it means a complete Technical Bid Set of Drawings & Technical Data is available from the Government, therefore it probably is not in the Government’s best interest to review or evaluate additional packages as no new approvals will be made.) WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE5

Deliver the right solution on time, every time Vendors submitting Alternate Offers must furnish legible & complete copies of all drawings with appropriate signatures, technical & product specifications, as well as other data/documents necessary to clearly describe the characteristics and features of the product being proposed. Data submitted must cover design, material, performance, form, fit, function, comparison analysis, interchangeability, inspection, quality control & planned testing details – as well as other significant characteristics of the product being proposed. Note – Complete technical data is not always available to the procurement activity, therefore the Vendor submitting the Alternate Offer must furnish complete drawings and other technical data covering the design, materials, etc. of the Exact Product, cited in the Solicitation - as well as that of their proposed Product. This enables the DLA evaluators to determine, if the Alternate Offered product will satisfy the requirements of the product cited in the Solicitation and determine if it should be further reviewed and evaluated. WARFIGHTER FIRST PEOPLE & CULTURE 6 STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE6

Alternate Offer & Source Approval Request (AO/SAR) Categories: Deliver the right solution on time, every time Alternate Offer & Source Approval Request (AO/SAR) Categories: SAME PART (Category I) - Item previously provided to Original Equipment Manufacturer other Approved Source and sold to the Government, without major value added operation. SIMILAR PART (Category II) - Item is very similar to product previously provided to the Department of Defense by an Approved Source (OEM). A similar item in this context is one whose design, application, operating parameters, material, and manufacturing processes required are very similar or equal to those of the item for which the Vendor is seeking source approval. NEW MANUFACTURER (Category III) - Manufacturer has not provided any item similar to the item being solicited, either to the OEM or DoD. A similar item in this context is one whose design, application, operating parameters, material, and manufacturing processes required are similar to those of the item for which you are seeking source approval, but not a equal replacement. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE7

Dealer or Non-Manufacturer Supplier: Deliver the right solution on time, every time Dealer or Non-Manufacturer Supplier: If you are a Dealer or Supplier (i.e. not a manufacturer of the item), the Category of the Actual Manufacturer will apply for purposes of source approval procedures. The Actual Manufacturer is defined as the manufacturing entity - whose plant, equipment, personnel & has the technical rights to manufacture the product on their premises – that manufactures the item being proposed for replacement of the current Approved Source item and has the legal rights to supply the proposed product to the Government, if your Alternate Offer or Source Approval Request package is approved. If you are a Dealer or Supplier - the Name, Address, Country & CAGE Code of the Actual Manufacturer is required to be in your Cover Letter and details must be provided in your package, along with all required data supporting the Category for which you are applying. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE8

“Automated” Solicitations Deliver the right solution on time, every time “Automated” Solicitations Automated Solicitations have either the letter “T” or “U” in the 9th post of Solicitation number (Ex. – “SPM7L0-10-T-xxxx”). If bidding on an Automated Solicitation, you must provide the “Exact Product” listed in the Solicitation. This means the Approved Source Manufacturer’s CAGE Code and Part Number - or - that the item is manufactured under a contractual relationship with the Approved Source Manufacturer (evidence of such contractual relationship should be included in your package to support your bid “Without Exception”). Note - Any product other than that listed in the Solicitation will be considered to be an Alternate Offer. Automated Solicitation Alternate Offers will not be considered for the instant procurement. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE9

“Automated” Solicitations Deliver the right solution on time, every time “Automated” Solicitations Automated Solicitations have either the letter “T” or “U” in the 9th post of Solicitation number, such as: “SPM7L0-10-T-xxxx”. If bidding under an Automated Solicitation, you must provide the “Exact Product”. This means the approved source manufacturer’s CAGE code and Exact part number, manufactured by or under contractual relationship with the approved source manufacturer, with evidence in order to qualify as a “Bid without Exception”. Note - Any product other than that listed in the Solicitation will be considered an Alternate Offer. Alternate Offers will not be considered for the instant procurement - if submitted under an Automated Solicitation. If the technical data package is approved, they will be added to our Procurement data base and be considered for Future Procurement Requirements. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E0

Where do I submit my AO/SAR package? Deliver the right solution on time, every time Where do I submit my AO/SAR package? AO/SAR package, you will submit your technical data, approved drawings, price proposals, etc. by off-line, hard printed copy or stored on a Compact Disk (.pdf formatted): a) by U.S. Postal Service to: DLA Land & Maritime Alternate Offer Monitor - BPP Directorate of Business Process P.O. Box 3990 Columbus, OH 43218-3990 by UPS or FEDEX to: DLA Land & Maritime Alternate Offer Monitor - BPP Directorate of Business Process 3990 East Broad Street Columbus, OH 43213 by on-line to: DSCC_AO-SAR@dla.mil (Single email, under 8mb) WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E1

“Cost Savings Threshold”: Deliver the right solution on time, every time “Cost Savings Threshold”: The Alternate Offer Monitor uses the DLA Annual Historical Demand of the NSN - not just the instant procurement quantity. The AO/SAR “Cost Savings Threshold” is the total dollars which the Government will save, if your product is approved over a year. It is calculated by comparing the net differential (Current Approved Source Unit Price less the Proposed Product’s Unit Price) multiplied by the DLA Annual Historical Demand for the NSN being reviewed. Costs that apply against the Cost Savings Threshold for AO/SAR processing are: $200 if local DLA Land & Maritime only (Non-Critical NSNs) $1,500 min. per Engineering Support Activity (ESA) $1,700-7,500 minimum amount of cost savings, if the package must be forwarded to an ESA (s) for further evaluation. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E2

Deliver the right solution on time, every time Provide your CAGE code, the NSN & your Proposed Unit Price, Quantity Price Breaks, your Technical Data - as well as the Approved Source (OEM) Technical Data* in your package. * Option - If you can not get the OEM’s technical data & drawings and the Government has the data available for release, during an open Solicitation you may request DLA Land & Maritime to assist you to secure data the Government has that is available & releasable. Please, do not send product samples with your AO/SAR Package. (If needed, they will be requested in writing later.) WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E3

Deliver the right solution on time, every time If the Government does not have release-able technical data, you may request permission to “reverse engineer” the Approved Product from DLA Land & Maritime RPPOB office. (Note - Prior to sending request, you can check if the Government has the drawing during an open Solicitation at the following address: DSCC.CDDWGS@DLA.MIL) Please do not waste your time & money buying OEM products on the Web to do your own ‘reverse engineering’. Without DLA Land & Maritime RPPOB program documentation, you will have to provide “Traceability” documentation. RPPOB Reverse Engineering approval will be granted only if there is clear evidence such an action is in the best interests of the Government. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E4

Why was my package rejected? Not Economically Feasible Deliver the right solution on time, every time Why was my package rejected? Not Economically Feasible Drawings Incorrect or Missing Proposed Item Drawings Not Approved or Missing No Test Plan/Failed to Address Required Tests No Unit Cost (Package will not be rejected solely because of no unit cost. We will ask.) Technical Support Data Incorrect, Illegible, or Missing Hint – Use Alternate Offer Table as a Q.C. Checklist (See Alternate Offer & Source Approval Request Program Guidance) WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E5

ENHANCED COMPETITION = COST SAVINGS & BETTER USE OF TAXPAYER DOLLARS! Deliver the right solution on time, every time Where can I get more information? Bid Set Info – https://pcf1.bsm.dla.mil/cfolders AO/SAR Submission – dscc.ao-sar@dla.mil AO/SAR Process Questions – john.blaine@dla.mil Technical - dla.land.and.maritime.engineering.support.team@dla.mil Checking if Drawings available – dscc.cddwgs@dla.mil DLA Small Business Support – dscc.bcc@dla.mil / Tel. 1-800-262-3272 DLA Land and Maritime is committed to building Competition in order to make our taxpayer dollars go further, while insuring product integrity and protecting lives. ENHANCED COMPETITION = COST SAVINGS & BETTER USE OF TAXPAYER DOLLARS! WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E6

Deliver the right solution on time, every time Applies when an Alternate Offer or Source Approval source is formally Approved on a NSN previously bought noncompetitively. Applies to DLA Land and Maritime newly Approved Source products submitted thru the Alternate Offer & Source Approval Request Program. Enhances Competition by encouraging new sources, helps them “hang-in” despite entry- deterring actions (lowering prices, predatory price practices, capacity expansions, etc.) thru the use of Multiple Awards. Facilitates new suppliers & competitive sources, particularly U.S. small business manufacturers by leveling the field. WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E8

Conclusion PROCESS EXCELLENC1E9 Deliver the right solution on time, every time Conclusion 19 WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENC1E9