Sabbatical and Difference-in-Pay Leaves Office of Faculty Advancement Spring 2019 Information Session Office of Faculty Advancement April 23/24, 2019

Summary Purpose of a sabbatical leave Unit 3 Collective Bargaining Agreement – Articles 27 & 28 Eligibility Availability of Sabbatical/DIP Leaves Duration and Salary Additional/Outside Employment Return Service Requirement Submission of Proposal Deadlines to Apply Process of Consideration Sabbatical/DIP Leave Report Requirement

Purpose Sabbatical and Difference-in-Pay leaves shall be for purposes that provide a benefit to the University, such as research, scholarly and creative activity, instructional improvement or faculty retraining, including study and/or travel in connection with any of the above.

Unit 3 Collective Bargaining Agreement Articles 27 & 28 https://www2.calstate.edu/csu-system/faculty-staff/labor- and-employee-relations/Documents/unit3-cfa/article27.pdf https://www2.calstate.edu/csu-system/faculty-staff/labor- and-employee-relations/Documents/unit3-cfa/article28.pdf

Eligibility to Take Leaves First Sabbatical/DIP 6 years full-time credited service (CBA Article 27.2) Served full-time for six (6) years at that campus in the preceding seven (7) year period prior to the leave Example: Hired Fall 2017 Year 1 – 2017-18 Year 2 – 2018-19 Year 3 – 2019-20 Year 4 – 2020-21 Year 5 – 2021-22 Year 6 – 2022-23 eligible to apply for sabbatical for the 2023-24 academic year

Subsequent Sabbatical 6 years full-time credited service since last Sabbatical/DIP Subsequent DIP 3 years full-time credited service since last Sabbatical/DIP NOTE: Credit toward tenure (2 years max) is also credited toward first Sabbatical/DIP eligibility period. NOTE: Professional leave without pay (1 year max) can be credited toward sabbatical eligibility period.

Availability of Sabbatical/DIP Leaves Sabbatical Leaves Minimum of 12% of faculty eligible for Sabbaticals granted each year Article 27.8. Leaves granted beyond the 12% minimum are dependent upon department statement, college recommendation and final decision of the Provost. Two-semester sabbatical leaves (or equivalent months off for 12-month unit 3 employees) are apart from and in addition to the 12% minimum. DIP Leaves Number of DIP leaves granted is dependent upon department statement, department committee recommendation, college recommendation and final decision of the Provost.

Duration & Salary SABBATICAL Academic Year faculty/librarian/counselor: One semester at full salary (6 pay checks) Two semesters at one-half (50%) of full salary (12 pay checks) 12 month faculty/librarian/counselor: Four months at full salary Eight months at one-half (50%) of full salary The start date of a sabbatical for a 12-month faculty employee with instructional responsibilities shall coincide with the start date of the appropriate academic term. Department Chair: Faculty employees serving as department chairs will not receive the department chair stipend while on sabbatical leave For a split position with both academic year and 12-month components: The higher appointment time base will normally be used to establish whether the faculty unit employee is placed into an academic year position or a 12-month position for the sabbatical. Upon request of the faculty unit employee and approval of the appropriate administrator, a faculty unit employee whose majority appointment is on a 12-month basis may be assigned to an academic year position for the sabbatical

Duration & Salary cont….. DIFFERENCE-IN-PAY LEAVES A difference-in-pay leave may be approved for one (1) or more semesters or months as appropriate to the appointment. Difference in pay leaves are compensated at a rate determined by a formula contained in the collective bargaining agreement, Article 28.3. The salary for a difference in pay leave for a Unit 3 employee shall be the difference between the Unit 3 employee’s salary and the minimum salary of the lowest comparable rank (Lecturer A/Instructor/or equivalent).   Example #1: [Current monthly base pay] – [current instructor (Lect A or equivalent) base monthly pay of $4,126 * subject to change in CSU salary schedule] DIP monthly salary: $6,000 - $4,126 = $1,874 per month DIP salary Example #2: Full Professor at SSI maximum of salary range earns more with a one-year DIP than with a one-year Sabbatical. DIP vs. Sabbatical monthly salary $8,548÷2 = $4,274 (1-year Sabbatical Leave) $8,548-$4,126 = $4,422 (1-year DIP Leave)

Additional/Outside Employment Additional/outside employment while on Sabbatical/DIP Leave must be pre- approved by the President (or designee) Article 27.18 & 28.14. The Sabbatical/DIP applications contain a place to preliminarily indicate the nature of the employment, the approximate amount of compensation, the time involved, and whether the employment enhances the proposed activity or is completely separate. A formal request must be submitted to the Office of Faculty Advancement (OFA) with the recommendations of the department chair and dean. OFA will forward to the Provost (President’s designee) for consideration and final decision. Notification of the decision will be sent to the requesting faculty. http://www.csus.edu/acaf/faculty/docs/facultydocs/sabb-dip_additional-or- outside-employment.pdf

Return Service Requirement Faculty are required to render service to Sacramento State upon return from a Sabbatical or DIP leave at the rate of one semester of service for each semester of leave. Note: Failure to provide this return service prior to separation or retirement could result in the faculty member being required to pay back the salary received while on Sabbatical or DIP leave. Note: A List of Assets or a Promissory Note is required as a guarantee of repayment in case the service return requirement is not fulfilled. Service shall be returned at the rate one semester for each semester of Sabbatical/DIP Leave (CBA 27.9).

Submission of Proposal Sabbatical Leave Applications Are only accepted online at: http://web1.irt.csus.edu/campus_forms/sabbatical/ The following items are required as a part of the application process and are to be submitted electronically with the on-line application: Proposal A signed fully approved copy of your last Sabbatical/DIP report from your previous leave Department statement as to the effect on the curriculum and the operation of the department should the leave be granted DIP Leave Applications Submit in hardcopy to the Office of Faculty Advancement The following items are required as a part of the application process and are to be submitted with the application: Application - the application form is currently under construction, but will be available on the OFA wbsite at: https://www.csus.edu/acaf/faculty/forms-collapsible.html   Note: Samples of “Best” sabbatical proposals are maintained in the Office of Faculty Advancement (OFA), Sacramento Hall Room 155, ext. x82913. Please contact OFA to arrange a time to review the proposals.

Deadlines to Apply Sabbatical Leaves Sabbatical Application Deadline: TBD - anticipated to be late Sept or early Oct 2019   DIP Leaves May apply at any time.

Process of Consideration for Sabbatical Department provides a statement regarding the possible effect on the curriculum and the operation of the department should the sabbatical be granted. Article 27.6   Dean/appropriate administrator considers (1) statement from the Department, (2) budget implications/other campus program needs, and (3) quality of proposed project. Article 27.7 and provides recommendation. Sabbatical Leave Committee (SLC) (Article 27.5) provides recommendation based on the quality of the proposed sabbatical project. Provost and Vice President for Academic Affairs (President’s designee) considers recommendations as noted in items above and makes final decision. Article 27.8 Provost and Vice President for Academic Affairs (President’s designee) shall respond in writing to all applicants, Dean/Department and the SLC regarding approval /denial during the Spring 2020 term.

Process of Consideration for DIP Department provides a statement regarding possible effect on the curriculum and the operation of the department should the DIP be granted. Article 28.8 Department Committee provides a recommendation related to the quality of the proposed DIP Leave. Article 28.7 Dean/appropriate administrator considers (1) recommendation from the Department Committee, (2) statement from the Department, and (3) budget implications/other campus program needs. Article 28.9 Provost and Vice President for Academic Affairs (President’s designee) considers recommendations as noted in items above and makes final decision. Article 28.10   Provost and Vice President for Academic Affairs (President’s designee) shall respond in writing to all applicants and the affected Department Committee regarding approval /denial.

Sabbatical/DIP Leave Report Requirement Unit 3 employees who take a Sabbatical/DIP leave are required to submit a leave report within one semester of their return. This report must be routed through the Department Chair and College Dean for review and approval prior to submission to the Office of Faculty Advancement for review by the SLC/Provost. The SLC meets twice per year (September and April) to review reports.   The report form is available on-line at: http://www.csus.edu/acaf/faculty/docs/facultydocs/sabbatical_report.pdf 

Questions ???

Office of Faculty Advancement 916-278-2913 Sacramento Hall, Room 155 faculty.advancement@csus.edu Office of Faculty Advancement